5S ANALYSIS, IMPLEMENTATION AND ITS EFFECTS ON ORGANIZATIONS Duan Xiaobo Ewa Przybylska Özge Cokpekin Manuel Moreno Diez

Agenda  What is 5S  How to implement it  Why we need it  What its importance is  How to promote employee ownership

Introduction – What is 5 S  Japanese system  Creates clean, organized and well designed work place  100% efficiency and occupational safety  Seiti, seiton,seiso, seiketsu and shitsuke

5S_1 Seiri(Sort, Organization)  Eliminating unnceserary items from the workplace.  Waste of time.  If working place in order, more comfortable  Leave the tools in correct place  If not a specific place, common area (temporary)  Main problem, getting rid of some materials  Decide the order  Shape  Importance  Usage  …

5S_2 Seiton(Set In Order)  Setting tools in order  Organizing the rank of the work  No waste of time  No demotivating interruptions  No risk of hitting, spilling while looking for tools  Reduces risk of occupational accidents  Visualized seiton

5S_3 Seiso(Sweep, Shine)  Sweeping means to physically clean up the work area  Things put in order and kept in excellent condition  Involvement every employee in daily cleaninig process  Acceptance maintenance as a part of the job  Identyfication of wasted sources  improvement of effectiveness and effeciency  Reduced number of hazrds  safer working environment

5S_4 Seiketsu(Standardize)  Seiketsu means creating standard ways to keep the work areas organized, clean and orderly and to document agreements made as part of the 5S’s.  Variability in the process can be controlled by eliminating ”non-standard” resources.  Every employee follows those standards, understand and maintaining them will improve the efficiency and reduce the cost.  Repeat the first three steps over and over to continuously improve.

5S_5 Shitsuke(Self- Discipline)  Maintainace of favourable habits for a longer time  continuous improvement  the involvement of employees  integrated performance measurement system  support of management  discipline  all the safety information should be put to production and quality reports

How to implement?  Clear objectives  Effective communication system  Opinions of employees  Training  Follow up, feedback  Regular updates

How to implement?  Cleaning and order is the basis of standarization, continous order and improvement.  5S help: based on common sense, discipline and visual management  Impact on quality, cost and human environment.  Cost as waste eliminated  Before implementation a plan is needed  Set objectives  Steering group needs established  Pilot areas defined  …  5S work will be performed by teams from within the area concerned.

Why this programme?  reduction of waste in every operation  inventory organised in better way  additional space in the room  saves time  introduces good management practices  no safety problems  commitment of employees  significant impact on the entire performance of the company  increased productivity, effectiveness and efficiency  continuous improvement  competitive advantage

The importance of working environment  Clean, orderly and comfortable working area is very important.  Good for health, away from danger, efficiency, gain, save times, reduce wastes, etc.  Bad working environment Mess, dirty, disorder, bad efficiency, waste, easy to fall sick, etc

How to promote employee ownership  Define and launch a promotional plan  Specific, explicit rewards and punishment  Transparent manage system  Concern about the safety and healthy working environment for employees  Implementing 5S, work satisfaction is enhanced as employee see the impact they make on their work environment

Conclusion  Clean, tidy, well organized workplace  Safer workplace  High quality work  Employee satisfaction  Customer satisfaction  Management satisfaction  Continuous improvement culture

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