Neponset Watershed CIC Grant Task 7: Regional O&M Database Framework for a cloud-based tool for stormwater management operations & maintenance plan development, reporting, enforcement, and public records access

User Types Local permitting authority – View reporting history – Issue enforcement orders Owner / Operator – Create O & M plan based on template – Report O & M activity Public Users – View O & M plans – View reporting history

Owner/Operator: Create O&M Plan Record Specify local permitting authority Project name Parcel numbers (pre- & post subdivision) Watershed / subwatershed (auto generated) Legally responsible party Reporting point of contact Spill prevention / emergency contact Registry of Deeds book & page

File Uploads – O & M Plan PDF site plan of stormwater system (as-built) CAD, shapefile, or KMZ of system (as-built) PDF of final permit documents: – Order of Conditions – Stormwater permit – Special Permit – Subdivision Approval

O & M Plan Template: BMP list Select BMP type (bioretention, hydro separator, retention basin, etc) Indicate number of BMPs on-site Text field describing location / function Boilerplate inspection requirements (editable) Boilerplate maintenance requirements (editable) Confirm schedule of BMP tasks Specify start date and milestone dates

Plan Template: BMP Task Matrix BMP TypeFrequencyTaskTask Type Sweeping QuarterlySweeping Maintenance Hydro Separator AnnualClean-out Maintenance General WeeklyInspect Parking Lot Inspection Bioretention BiannualMulch Maintenance

Plan Template: Pollution Prevention Select materials covered – Multiple choice (& “other, specify”) Boilerplate materials management plan (editable)

Plan Template: Export & Finalize Export O &M Plan as MS Word document Local authority review Edit plan template online Export final O & M plan as PDF and upload to site Municipal user “locks” O & M activities template once plan is approved

Owner/Operator: Reporting Module  Swear by pains of perjury that this is an accurate record of inspection and maintenance SUBMIT BMP TypeTaskDue DateDescriptionCorrective Action Status Hydro Separator Clean-out 1/1/15 CleanedNoneDelayed General Inspect Parking Lot 12/15/14 Inspected Picked up trash Not Complete Sweeping 11/1/14 SweptNone Not Complete BioretentionMulch 1/1/15 Maintained Replanted & mulched Complete

Municipal User: Overview Plan #AddressOwnerView Report GradeView Enforcement View Plan Owner/ Operator Details 5003 Main St3M LLC  95%    5012 Oak DrJones  60%    Elm StWendy’s  100%    st AveFrank  89%    “Grade” is percent of maintenance & inspection requirements completed and reported on-time within past 21 months

Municipal User: Plan Report Plan # 500; 3 Main Street; 3M LLC “Issue Enforcement” generates boilerplate letter/ to Owner/Operator point of contact BMP TypeTaskDue DateDescriptionCorrective Action StatusIssue Enforcement Hydro Separator Clean-out 1/1/15 CleanedNoneDelayed  General Inspect Parking Lot 12/15/14 Inspected Picked up trash Not Complete  Sweeping 11/1/14 SweptNone Not Complete  Bio- retention Mulch 1/1/15 Maintained Replanted & mulched Complete 

Alerts Owner / Operator: Due date approaching – 1 week in advance, 1X Owner / Operator: Due date passed – Weekly digest Municipal Staff: New report submitted – As submitted Municipal Staff: Reports overdue – Weekly digest

Public Users: Overview & Plan Report Plan #AddressOwnerView Report GradeView Enforcement View Plan Owner/ Operator Details 5003 Main St3M LLC  95%    5012 Oak DrJones  60%    Elm StWendy’s  100%    st AveFrank  89%    Plan # 500; 3 Main Street; 3M LLC “Issue Enforcement” generates boilerplate letter/ to Owner/Operator point of contact BMP TypeTaskDue DateDescriptionCorrective Action StatusIssue Enforcement Hydro Separator Clean-out 1/1/15 CleanedNoneDelayed  General Inspect Parking Lot 12/15/14 Inspected Picked up trash Not Complete  Sweeping 11/1/14 SweptNone Not Complete  Bio- retention Mulch 1/1/15 Maintained Replanted & mulched Complete 

All Users: Interactive Map Report “Grade” Good (>90%) Fair (70% - 90%) Poor (<70%) 18 Unquity Road Reporting Rate: 65% Owner: Milltown LLC View Plan Report

Next Steps Refine desired functionality Develop website specifications Prepare RFP