Habit 3: Put First Things First 1

Time Management Matrix URGENTNOT URGENT IMPORTANT I ACTIVITIES: Crises Pressing problems Deadline-driven projects II ACTIVITIES: Prevention, PC activities Relationship building Recognizing new opportunities Planning, recreation NOT IMPORTANT III ACTIVITIES Interruptions, some calls Some mail, some reports Some meetings Proximate, pressing matters Popular activities IV ACTIVITIES: Some mail Some phone calls Time wasters Pleasant activities

Assessment

Quadrant of Necessity Important, Urgent Quadrant of Quality & Personal Leadership Important, Not Urgent Quadrant of Deception Not Important, Urgent Quadrant of Waste Not Important, Not Urgent Managing Your Time Effectively Manage the best you can Focus here Avoid as much as possible Be careful here

Time Management Activity Brainstorm ways to get out from under all the urgent and unimportant tasks that come your way. 5

del  e  gate To commit or entrust to another

Why delegate?

What makes this poor delegation? Hey, Anton: I need you to do something for me. It’s a report on absences. Maybe a spreadsheet would be good. Well, I don’t really know what I want, but I’ll know it when I see it. Get on it right away. Thanks.

What makes this better delegation? Hey, Anton: I need you to estimate the amount of time the average employee is absent from work due to sick leave, holidays, and vacation. We need this to plan workload for the coming year. I need it at the end of next week. Let me know if you encounter difficulties. Are you able to fit this in with your other work? What obstacles do you see in getting this done?

Delegation Continuum Employee Centered Supervisor Centered Authority

Prepare a report each quarter summarizing annual relocation costs. Helps us monitor costs. By the end of the month following the end of each quarter (i.e., July 31 for Q2). Review draft report with me, then finalize. I will send final report to ET. Check in with me when you start work on this assignment. I will approve the report format.

Summary The challenge is to manage ourselves more than to manage time. Organize and execute work around priorities. Delegate in a meaningful way, setting clear expectations and guidelines for employees. Focus on enhancing relationships and accomplishing results (p/pc balance) rather than on time or things. Spend most of your time on Quadrant 2 activities- important, but not urgent tasks.

“Things which matter most should never be at the mercy of things which matter least.” --Goethe