PayDox Corporate Document Management System Rotech AB Interface Ltd Business Software Integration

Next-generation document management system

Modern architecture Three-tier architecture – client, application server, Database server Designed for EAI (Enterprise Application Integration) – flexible system structure can be used to integrate the whole corporate information & all existing corporate applications Possibility of creation any new types of documents Automatic preparation of MS Word / MS Excel outgoing documents Reports created by users

Comparison of PayDox with ordinary document management systems and large corporate ERP systems

Documents can be both operated in e-form and created as hard copies

Control tools Task control Contract control Payment document control Control of employee operation with documents Document access control

Monitoring the movement of goods and materials Creation of records of the movement of accountability units Specifications for the goods compositions Product mix handbooks Fast information search in the handbooks for data written in document cards Real-time reports for the movement of goods and materials and real-time in-stock balance for distributed stocks

Payment records Payment document control and accounting Reports for contract balance of payments Reports for enterprise balance of payments Handbook of the types of financial operations Fast search of payment documents and information inside them

Operation with documents Reconciliation and approval of documents by managers in distributed offices Operation with complex documents having tables such as specifications, invoices, bills, payrolls, etc. Arrangement of documents by types and subjects Receiving printed MS Word documents from the system with data on-fly inserted in the document form from the database Fast document search by: the document details, context, time, reconciliation/approval, control, newly created

Adjustment to new documents Adjustment to documents with an arbitrary number of details e.g., bills, invoices, etc. Automatic calculation of details that can be calculated e.g., sums with the taxes taken into account, total sums, percentages, etc. Editing document fields with user handbooks e.g., partner handbooks with company names and addresses, employee handbook, etc. Simple adjustment of document printed forms as ordinary MS Word documents: users can easily adjust the system to new documents by themselves

Automatic MS Word document output

Handbooks and databases User handbooks Department handbooks Position handbooks Handbook of document types and document specifications Operation handbook it allows adjusting the system to financial, payment, or accounting operations used at an enterprise Accountability unit database - it allows controlling the whole bill of accountability units Counteragent handbook - it contains information about business partners of an enterprise

Simple report designer Users can create reports by themselves Reports can be both detailed and summarized (final accounts) Created reports are saved in the system Reports can be viewed or printed One can go from a report to any document making up the document to control its content

notifications for users to reconcile or approve documents broadcast messages for all users having a right to view the document Creation of a list of documents required for users to operate with documents notifications and broadcast messages

Protection of data transferred via a corporate network by the means of strong cryptography used by financial institutes for financial transactions User document access separation by confidentiality, department, action, accounting or management documents Setting up an automatically controllable user access period Storage of all electronic documents in the central database rather than in a user computer Security

Capacity The system was developed using the latest development tools for Internet applications: one installation can serve a few thousands of users. The system is scalable: the capacity can be increased by only increasing the power of computer equipment for the system web- server and database

Operation and maintenance simplicity: the system is only installed on a server and should not be installed on user computers Users work with the system through an ordinary Internet- browser and receive completely prepared MS Word documents from the system End users or branch employees can work with the system through both the Internet and a direct modem connection to a corporate server in case of high security requirements Operation and maintenance

Easy training: PayDox use an MS Internet Explorer well known for all users and MS Word as a client software. To use PayDox end user can be trained in 1 hour The system can be adapted to provide user access via WAP protocol The system functions can be modularized for a certain user Simplicity for users

One of the methods for end users to work with a PayDox system One of the methods for end users to work with a PayDox system

Required software and hardware Operating system MS Windows Server, web-server MS IIS. Database management system MS SQL Server or Oracle. Computer server Intel Pentium III-900, RAM 512 Mb, HDD 20 Gb

Integration with existing corporate applications The system open architecture allows it to be adapted to virtually any customer requirements The use of standard tools of connection to databases allows one to integrate the system with database-based corporate systems already operating in the enterprise The use of standard tools of working with a web- server and allows one to integrate the system with an enterprise corporate web-server and

Service for affiliates, representative offices, and business partners One system installation allows for servicing an infinite number of remote distributed affiliates and representative offices One system installation can serve for an infinite number of legal entities (companies joined by a common business) One system installation allows for communication with different languages such as Swedish, German, English etc.

One system for all employees, branches and business-partners

System-induced efficiency System provides real-time control of business processes System allows for actual business information at any time System saves money and time owing to the ability of efficient decisions

System advantages

Thank you! PayDox