Girls Program Learn to Play Travel Program House Program

Feb 20 th Meeting Agenda 1.Committee Reports 2.Election procedure (McLaren and Staby) 3.Appointment of new disciplinary committee (issues arising) 4.Annual Calendar- I will bring a write on calendar. My intent is to white board all activities and assign leads 5.Budget (Paxton) - yes Virginia we actually have one. 6.Mite and mini-Mite planning for next season 7.Ice fee’s and renegotiation of our contract (Mark/Jimmy have requested our P&L as well as balance sheet) 8.Set the date for our annual meeting reserve the church for the meeting? 9.Financials and action items to clean up and vote on

Purpose  The fundamental purpose for moving towards electronic voting and surveying is to improve the efficiency, speed, accuracy and user friendliness of elections.  While the manual voting system has served us well over the years, it is necessary to consider what improvements can be made, especially for the voter, and how the availability of new technologies can be used to further develop our election process.

Top Ten Benefits to Electronic Voting 1.Cost savings 2.Increased participation rates 3.Better informed voters 4.Reduced administration 5.Create and deploy ballot quickly and with ease 6.Integrity of the vote 7.Instant runoffs 8.Last minute changes to the ballot 9.Elimination of human error in the vote counting 10.No need for recounts

Drivers 1.Cost (Free vs Paying for Software/Hosting) 2.Flexibility/Scability of use 3.User Friendly 4.Accessibility - Web Base Solution 5.Security - Only Association Members Participate 6.Audit - Universal verifiability of the integrity of the election outcomes

Potential Solutions – Free Online Surveys Analysis 1.Free Version is very limited 2.Good for Simple listing 3.No logic to stop from selecting to many entries 4.Does not have the functionality to have Pictures/Bio

Potential Solutions – Free Online Surveys Analysis 1.Reporting is basic 2.Results can be printed or Exported 3.Survey can be posted to site 4.Can be Shared, Tweet, Post or blogged to Face book, blog sites and Linked in. 5.No Cost to Association

Potential Solutions – Ballot Bin Analysis 1.Reporting is basic 2.Results can be printed or Exported 3.Survey can be posted to site 4.Can be Shared, Tweet, Post or blogged to Face book, blog sites and Linked in. 5.No Cost to Association

Potential Solutions – Survey Monkey Analysis 1.Reporting is basic 2.Results can be printed or Exported 3.Survey can be posted to site 4.Can be Shared, Tweet, Post or blogged to Face book, blog sites and Linked in. 5.No Cost to Association ls?t=0

Potential Solutions – Free Online Surveys Analysis 1.Reporting is basic 2.Results can be printed or Exported 3.Survey can be posted to site 4.Can be Shared, Tweet, Post or blogged to Face book, blog sites and Linked in. 5.No Cost to Association

Potential Solutions – Free Online Surveys Analysis 1.Reporting is basic 2.Results can be printed or Exported 3.Survey can be posted to site 4.Can be Shared, Tweet, Post or blogged to Face book, blog sites and Linked in. 5.No Cost to Association

Potential Solutions – Free Online Surveys Analysis 1.Reporting is basic 2.Results can be printed or Exported 3.Survey can be posted to site 4.Can be Shared, Tweet, Post or blogged to Face book, blog sites and Linked in. 5.No Cost to Association

Potential Solutions – Free Online Surveys Analysis 1.Reporting is basic 2.Results can be printed or Exported 3.Survey can be posted to site 4.Can be Shared, Tweet, Post or blogged to Face book, blog sites and Linked in. 5.No Cost to Association

Ataway’s Implementation methodology Ataway’s implementation methodology is based on PeopleSoft Compass methodology. Our Project Team will use this methodology and adapt it to Och-Ziff implementation strategy and culture. The following slides present the detail phases and activities with estimated start and end dates. These estimates will be refined during the Plan phase. Implementation methodology, high level phases: 14 Plan DesignBuild Test and Teach Deploy

Phase I : Plan 15 ActivityDescription of ActivityEst. DateTeam Members Involved Project StartActivity Self Explanatory03/03/2008Project Management Develop Initial Project Plan and Project Register Activity Self Explanatory 03/03/08 to 03/14/08 Project Management Architecture Design Prepare high level functional architecture of the solution. Finalize In Scope / Out of Scope and define implementation and integration approach. 03/10/08 to 03/21/08 Project Management Project Kick-OffActivity Self Explanatory03/24/2008 Steering Committee Project Management Functional Experts

Phase IV : Test and Teach 16 ActivityDescription of ActivityEst. DateTeam Members involved System Test preparation Prepare and document Test Plan and Test Scenarios 06/09/08 to 06/20/08 Functional Experts System Test Perform System Test (including full integration with Financials and 3 rd Party Software 07/07/08 to 07/25/08 Functional Experts Training Preparation Prepare Training Content and User Procedures. 06/23/07 to 07/04/08 Functional Experts User Acceptance Testing Perform User Acceptance Testing (including parallel testing of at least 1 month worth of data and payroll). 07/28/08 to 08/15/08 User Acceptance Testers Functional Experts End-User TrainingDeliver End-User Training 08/18/08 to 08/20/08 End-Users Functional Experts Quality Review Checkpoint Milestone – End of phase08/20/08 Project Management Functional Experts

Phase V : Deploy 17 ActivityDescription of ActivityEst. DateTeam Members involved Conversion Strategy Document scope of conversion and methodology 05/30/08Project Management Test Conversion Execute conversion and reconciliation in test environment 07/07/08 to 07/11/08 (TST) and 07/28/08 to 07/30/08 (UAT) Functional Experts Developers Deployment Plan Document deployment methodology, timing, cut-over and team involvement in different locations 07/25/08Project Management Test Move to Production Rehearsal of the deployment plan to validate timing, sequence of tasks, roles and responsibilities and validation points. 08/21/08 to 08/22/08 Project Management Functional Experts Business Owners Go Live Execute deployment plan in the Production database. Perform all conversion and validations. Get sign-off from Steering Committee to Go Live. 08/31/08 Business Owners Project Management Functional Experts Developers Post-Go Live support Stabilize system and support users. Ongoing after Go Live Support Team

Timeline 18

Appendices