Duxbury 11.1 Braille Translation Software Gaeir Dietrich Director High Tech Center Training Unit of the California Community Colleges

Software Specifics DBT Win 11.1; currently on SR 4 DBT Win 11.1; currently on SR 4 –Always check for latest service release – Buy on version, next upgrade free Buy on version, next upgrade free During install load the Word template During install load the Word template –Nice information in help on using it

Braille Expert? NOT! Braille knowledge not required Braille knowledge not required Some knowledge very helpful Some knowledge very helpful 90% of work done in MS Word 90% of work done in MS Word –Use Word styles “Braille Boot Camp” will teach you to read braille as a sighted user “Braille Boot Camp” will teach you to read braille as a sighted user –

Word Styles? Paragraph styles Paragraph styles –Paragraph attributes –Font type & size, line spacing, indent –Affects entire paragraph Attribute Styles Attribute Styles –Applies only to selected characters –Font type, size, style

Word Styles for DBT Use Word paragraph styles Use Word paragraph styles –Normal, Body Text –Headings One, Two, Three –List, Bulleted List, Numbered List –Index levels one-nine Can also use attribute styles Can also use attribute styles –Strong (for bold) –Emphasis (for italic)

Applying Styles Paragraph styles Paragraph styles –Click in text, click on style name –Use format painter –Use keyboard shortcut Attribute styles Attribute styles –Select text, click on style name

Handy Style Shortcuts Heading One Heading One –Ctrl + Alt + 1 Heading Two Heading Two –Ctrl + Alt + 2 Heading Three Heading Three –Ctrl + Alt + 3 List Bullet List Bullet –Ctrl + Shift + L Change case Change case –Shift + F3

Seeing Styles Work in Draft Mode Work in Draft Mode –View Draft Turn on “Area Pane” Turn on “Area Pane” –Button > Word Options –Advanced > Display –Set area pane over 1 inch

Area Pane

Selecting Text in Word Shift click Shift click –Click mouse once where selection begins –Move to end of selection –Hold down shift key and click mouse once Select a single word Select a single word –Double click on word –Use arrow keys with shift key down

Selecting Continued Select a paragraph Select a paragraph –Triple click Select one line Select one line –With cursor at beginning of line Hold down shift key and tap down arrow once Hold down shift key and tap down arrow once Hold down shift key and tap end key Hold down shift key and tap end key

Moving Ctrl + down arrow Ctrl + down arrow –Moves you to beginning of next paragraph –Very handy for inserting “bullet” asterisks Ctrl + home Ctrl + home –Moves to top of document Ctrl + end Ctrl + end –Moves to bottom of document

Templates Word template Word template –Allows you to format more easily –Allows more precise formatting –Makes advanced formatting much simpler

With Word Template Preset styles for Preset styles for –Foreign languages –Computer Braille Code (CBC) –Stairstep indents –Headings Also, styles based on Braille indents Also, styles based on Braille indents

When to Use the Template For complex formatting For complex formatting For foreign language For foreign language For computer code For computer code To see how the document will look in Braille To see how the document will look in Braille

When Not to Use Do not use the template when you have a lot of tables Do not use the template when you have a lot of tables Duxbury will automatically create a stair-step indent Duxbury will automatically create a stair-step indent –The template requires that you apply the stair-step styles

Transcriber Speak Standard Braille page Standard Braille page –40 cells –25 lines Formats Formats –Begin in a particular cell –Runovers (i.e., following lines) go in particular cells Might begin in cell 3 with runovers in cell 1 Might begin in cell 3 with runovers in cell 1

Taming Word Hardest part is knowing what Word is up to… Hardest part is knowing what Word is up to… Go to Button > Word Options Go to Button > Word Options –Choose Proofing –Turn off auto bullets and numbering

Autoformat As You Type

Note Autoformat as you type is automatic. Autoformat as you type is automatic. Autoformat is manual. Autoformat is manual. Go figure… Go figure…

Settings We now want We now want –“smart quotes” okay –Em dashes and en dashes okay We still do not want We still do not want –Superscripted ordinals –Special characters (e.g., ©) –Ellipses character –Curly quote apostrophe at front (unless it goes right direction) –Symbols for inch (") or foot (')

Smart Tags To completely disable “smart tags” To completely disable “smart tags” Deselect under Button > Word Options > Proofing > Smart Tags Deselect under Button > Word Options > Proofing > Smart Tags AND AND Deselect under Button > Word Options > Advanced > Cut, Copy, Paste Options Deselect under Button > Word Options > Advanced > Cut, Copy, Paste Options

Basic Smart Tags

Cut and Paste Smart Tags

Format Files Use styles Use styles Unknown styles are brought through as “none” Unknown styles are brought through as “none” –Flush left, no indent Use search and replace (Ctrl + H) to change publisher styles to standard styles Use search and replace (Ctrl + H) to change publisher styles to standard styles

File Clean Up The good news is…there hardly is any!! The good news is…there hardly is any!! Duxbury 11.1 can handle most Word formats Duxbury 11.1 can handle most Word formats The bad news is that what’s needed is a bit tricky… The bad news is that what’s needed is a bit tricky…

Opening Apostrophe 11.1 still confuses an opening apostrophe with a single quote when curly quotes are used—unless it goes the correct direction 11.1 still confuses an opening apostrophe with a single quote when curly quotes are used—unless it goes the correct direction –NO ‘tis –YES ’tis You can turn off the smart quotes entirely! You can turn off the smart quotes entirely! –But you don’t have to: turn off just while searching; search for space apostrophe –YES 'tis

Fixing Opening Apostrophes Search for single quotes, but do not auto replace Search for single quotes, but do not auto replace Change to straight quote Change to straight quote –Select the apostrophe –Retype –Immediately Ctrl + Z if smart quotes are turned on OR turn off “smart quotes” just during search and replace OR turn off “smart quotes” just during search and replace

From Scratch If you are entering open apostrophes from scratch If you are entering open apostrophes from scratch –Use Ctrl+' followed by ' –You will get a curly quote going the correct direction! –Duxbury handles these correctly!

Auto Page Numbering Text on Word page must match book Text on Word page must match book Use hard page breaks Use hard page breaks –Ctrl + Enter Adjust margins or font sizes as necessary Adjust margins or font sizes as necessary

Set Page Numbers Insert > Page Numbers Insert > Page Numbers

Not page one? If the document does not begin with Arabic number one (1) If the document does not begin with Arabic number one (1) –Choose Format

Done in Word Formatting and clean up complete Formatting and clean up complete Save document Save document Close Word Close Word –Important for running macro Open Duxbury Open Duxbury

Duxbury Settings First set-up Dux First set-up Dux Global > Embosser Setup Global > Embosser Setup Global > Word Importer Global > Word Importer

Please Note If you are using the BANA template, do not select Duxbury’s courier to CBC setting. If you are using the BANA template, do not select Duxbury’s courier to CBC setting. That will undo to template settings. That will undo to template settings.

Two Embosser Settings For individual documents not following defaults For individual documents not following defaults Document > Embosser Setup Document > Embosser Setup –Changes will be made only for that document –Make changes before translate document!

Opening File in Dux File > Open File > Open Select template Select template

Templates If using BANA template in Word, use BANA template in Dux If using BANA template in Word, use BANA template in Dux –Includes textbook page numbers If not using Word template If not using Word template –Can use standard if no page numbers needed –Use textbook template for page numbers –Can use textbook all the time

In Duxbury Translate Translate –Ctrl + T Emboss Emboss –Ctrl + E You’re done! You’re done!

Binding Standard Braille paper is 11 x 11.5 in. Standard Braille paper is 11 x 11.5 in. Buy it 19-hole punched Buy it 19-hole punched Get a comb binding machine Get a comb binding machine Use Duxbury to create a title page Use Duxbury to create a title page Can use Braille paper for front/back cover Can use Braille paper for front/back cover –For larger volumes, cut light poster board paper to size –Plastic covers available from APH

Braille Sources American Printing House (APH) American Printing House (APH) – National Library Services (NLS) National Library Services (NLS) –Good source of Braille music Alternate Text Production Center (ATPC) Alternate Text Production Center (ATPC) – –Sells Braille outside CCCs—many textbooks

References BANA site BANA site – –Great resource for formatting questions Duxbury Systems Duxbury Systems – –Good information on using Duxbury –Online help files