E-ICOLC, Denmark 2003

Portuguese Electronic Library National Consortium UMIC Innovation and Knowledge Society Unit Presidency of the Council of Ministers António Bob Santos & Alexandra Vilela Presidency of Council of Ministers Innovation & Knowledge Society Unit

E-ICOLC, Denmark 2003 ►Scientific online Library: nowadays - Several agreements between Academic / Scientific Community and Publishers; - Journals`duplication; - Lack of cooperation between institutions and between libraries; - Highly priced subscriptions for individual contracts. UMIC Innovation and Knowledge Society Unit Presidency of the Council of Ministers

E-ICOLC, Denmark 2003 ►Overview of the Institutions – About 80 institutions: Public Universities Private Universities Public and Private Polytechnic Schools Research Centres Research Laboratories Research Institutes UMIC Innovation and Knowledge Society Unit Presidency of the Council of Ministers

E-ICOLC, Denmark 2003 ►Scientific online Library: Phase 1: – Global contract, involving all the portuguese R&D and higher education institutions – September December 2004 – Coordination/Financing: UMIC / Community Support Framework – Global contract: free digital access for all the Institutions – Establishment of the National Consortium UMIC Innovation and Knowledge Society Unit Presidency of the Council of Ministers

E-ICOLC, Denmark 2003 ►Scientific online Library: Phase 2: – National consortium – 2005 – ? – Coordination: Institutions of the consortium – Financing: self-financing by the Institutions UMIC Innovation and Knowledge Society Unit Presidency of the Council of Ministers

E-ICOLC, Denmark 2003 Phase 1: Global Contract Negotiations with the main Publishers (Kluwer, Sage, Elsevier, Wiley, Springer, Lusodoc, EBSCO); “State of the art” what concerns to the online and paper subscriptions of the R&D and higher education institutions (questionnaire on 80 Institutions); Benchmarking from the main international consortia (Heal-Link, PROBE, CBUC, CBUA, MADROÑO, Bugalicia, etc.); Global contract: Integration in the RCTS / FCCN network (including “Web of Knowledge”) UMIC Innovation and Knowledge Society Unit Presidency of the Council of Ministers

E-ICOLC, Denmark 2003 Spanish Academic Libraries Cooperation & the CBUC last activities Lluis Anglada (CBUC)

E-ICOLC, Denmark 2003 The cooperation in the 90’s 1988 – REBIUN was born 9 libraries, training, Interlibrary lending, Union catalogue (CD-ROM) : crisis Creation of new universities; all or some : refundation Rebiun = all; Integration in the CRUE (organization of Presidents of Spanish Universities) : growing and Strategic Plan 64 Acadmic libraries, 10 working groups; inertia, old objectives, old functioning; we need an Strategic Plan!

E-ICOLC, Denmark 2003 The cooperation in the 00’s: Academic Libraries Consortia Catalonia, 1996 Madrid, 1999 Galicia, 2001 Andalucia, 2001 ‘Buying clubs’

E-ICOLC, Denmark 2003 Consortia common activities Content licensing – Data bases – E-journals – (e-books)

E-ICOLC, Denmark 2003 Consortia: Similarities- differences Budgets between 0,5 and 2 milion of euros Staff between 0 and 7 Only licensing or other activities

E-ICOLC, Denmark 2003 Rebiun – consortia Are we doing the same? Is a good objective to have a unique contortium for Spain? Is it possible? Consortia-Rebiun coordination 2002 ISI state funded licence 2003 (?)

E-ICOLC, Denmark 2003 CCUC: improving bibliographic information titles volumes Copy cataloguing volumes: > 60 % 140 libraries from 52 institutions 310 cataloguers

E-ICOLC, Denmark 2003 More than e-items e-journals 20 DDBB eTDs 645 e-books 225 subject portals

E-ICOLC, Denmark 2003 BDC: licensed e-resources 12 databases: – Aranzadi, Business Source Elite, Econlit, Eric, FSTA, Inside, IEEExplore, MathScinet, Medline, PCI Full Text, The Serials Directory, Zentralblatt MATH. 7 e-journal packages: – Academic Press/Elsevier, ACS, AIP, Emerald (MCB), Kluwer Academic Publishers, Kluwer Law International, Wiley. > 600 e-books: – Safari Tech Books Online, Harrison’s Online.

Electronic TOC database Search on tables of contents – More than journal titles subscribed by CBUC libraries – More than articles delivery of TOC (alert service) – More than subscribed users Links to licensed e-journals and to the union catalogue

E-theses: TDX Electronic dissertations database that allows remote search of full text documents, and that also guarantees their storage for future preservation. More than e-dissertations from 11 universities (8 CBUC). NDLTD member.

Exploring the future Reports on – Electronic resources indexing – Metadata – Diffusion of scholarly journals published in Catalonia – Cooperative depository – How to digitalize content with the new IP law?

E-ICOLC, Denmark 2003 Consortia in Italy: Country Report Paola Gargiulo

E-ICOLC, Denmark 2003 Consortial organizations CIBER- Coordinamento Interuniversitario Basi dati e Editoria in Rete (25 universities) – Members are: CASPUR universities (6) + 19 Central-Southern Italian universities – Voluntary basis; no legal status,it is administratevely and technically supported by CASPUR. CIBER is about to change its status into a moreformal organization. Negotiations are handled by the coordinator and the secretariat and by ad hoc negotiating committees CILEA – Supercomputing Applications Consortia (11 members + various research institutions Members are: 11 universities from the Northwest of Italy. CILEA acts on behalf of these universities and the same time as a service provider to other Italian universities or research centres which have not joined either CIBER or CIPE CIPE – Coordinamento Italiano Periodici Elettronici (12 universities) – It’s a group of universities mainly from Central and Northern East part of Italy. No legal status, the group is well organized, each university is formally committed to the group. The university of Padua acts as an official representative, signs contracts ecc. The contract negotiations are handled by a board (university rapresentatives + consultant) SBBL – a regional based consortia of medical schools and hospitals in Lombardy

E-ICOLC, Denmark 2003 Interconsortial contracts ACS –American Chemical Society (32 institutions) – Contract signed by CIBER, CIPE Blackwell Publishing (28 institutions) – Contract signed by CIBER, CIPE ELSEVIER Science (35 institutions) – Contract is about to be signed by CIBER and CIPE IOP (24 institutions) – Contract signed by CIBER, CILEA KLUWER ACADEMIC PUBLISHERS (63 universities and research centres) – Contract signed CILEA, CIBER, CIPE NATURE GNP (21 institutions) – Contract signed by CILEA for CILEA and CIBER WILEY (about to finalize) – Contract negotiated by CILEA and CIBER WEB OF SCIENCE (24 institutions) – Contract signed by CIBER and CIPE JCR – Journal of Citations Reports (24 institutions) – Contract signed by CIBER and CIPE UlrichsWeb (12 institutions) – separate contract for CIBER and CILEA (same conditions)

E-ICOLC, Denmark 2003 CIBER contracts CSA- Cambridge Scientific Abstracts (10 institutions) Econlit (7 institutions) PCI- WEB (7 institutions) Other contracts with A&I providers are signed for a very limited number of members (National Bibliographies, specific disciplinary databases etc)

E-ICOLC, Denmark 2003 Usage statistics and users surveys at CIBER Local installations of ScienceServer 5.1 – Elsevier, Kluwer and IOP journals are loaded full text, other publishers are partially loaded (metadata) with a link to full text – 3130 e-journals all together Advantages of local loading – Perpetual access – possibility to generate statistics on different aspects Availabilty of specific statistics sw and expertise within the consortia Statistics production on downloads (abstracts, full text, by subscribed and unsubscribed title, by category) on users behaviour: modes of searching (browsing, searching etc), on how they access the database, search time length, most searched phrases etc; studies on IF and downloads, future studies on citations Users surveys : recent submission of online and onsite questionaires on the e-journal service. Results of this research were presented in Finland early September. First hand results: heavy users are researchers in their mid-forties, supporters of e-only, insufficient search expertise

E-ICOLC, Denmark 2003Issues Better integrated access and navigation – Portals/Information Gateways, Meta search engine + linking technologies – Cilea bought Metalib and SFX – Few single universities bought Metalib and SFX – CIBER is working on it. A metasearch engine has been devoloped by the University of Rome “La Sapienza” and is presently under test New contract model with publishers – consortia as a one entity – no print/e holdings check – base price determined on new criteria: usage statistics, corrected FTE ecc. – big deal is not alwasy the right choice User education and usabilty studies Improvement of internal organization – Creation of evaluation group by subject areas (CIBER) – Identifying technical contacts (data collectors) in each university (CIBER) – Creation of web pages on scholarly publishing issues for librarians – Undergoing project to create a database containing info of interest to consortia members (text of contract, brief description of contract terms, contact person, web statistics site, Iplist, list of holdings) it will be updated on line by technical contacts (CIBER)

E-ICOLC, Denmark 2003 Web Sites CILEA –CDL Digital Library CIBER SBBL INFER

E-ICOLC, Denmark 2003 ANKOS Anatolian University Libraries Consortium Bülent KARASÖZEN Middle East Technical University

E-ICOLC, Denmark 2003 Consortium Growth

E-ICOLC, Denmark 2003 Consortium Growth cont. # of licensed databases in 2001: 239 # of licensed databases in 2002: 419 Growth rate % 75 # of full text downloads in 2001: # of full text downloads in 2002: % 65 increase

E-ICOLC, Denmark 2003 Current Databases

E-ICOLC, Denmark 2003 Current Databases Cont.

E-ICOLC, Denmark 2003 Distribution of databases among the members # databases # members < > 15 2 Average # of databases: 5.4

E-ICOLC, Denmark 2003 New databases & trials

E-ICOLC, Denmark 2003 > 1.5m USDState: 4Private: 1 750K-1.5m USDState: 5Private: 2 375K-750K USDState: 6Private: 1 150K-375K USDState: 17Private: 11 < 150K USDState: 21Private: 4 Library Budgetsin 2002

E-ICOLC, Denmark 2003 Turkish Universities with English Curriculum State Universities with English Curriculum  Number of universities: 15  Number of students: (% 6) Private Universities with English Curriculum  Number of universities: 13  Number of students: (% 95)

E-ICOLC, Denmark 2003 Organization 9 Steering Committee members 24 Database Contact Librarians from 12 universities for 31 databases Licensing Working Group Usage Statistics Working Group User Education Working Group

E-ICOLC, Denmark 2003 Tasks, issues Instabilities of Turkish economy New rules and conditions (new bidding law) Management of the consortium More advertisement User education Evaluation of the benefits Technical Infrastructure

E-ICOLC, Denmark 2003 Claudine Xenidou – Dervou Steering Committee – HEAL-Link Aristotle University of Thessaloniki

E-ICOLC, Denmark 2003 Where do we stand now? 57 members in total 34 Academic Institutions 20 Research Institutions National Library Academy of Athens Pedagogical Institute

E-ICOLC, Denmark 2003 Ministries Involved: Ministry of Education Ministry of Development Ministry of Agriculture

E-ICOLC, Denmark onwards: ALL members have access to: 7,500 full text journals 6,000 accessed directly from publishers 1,500 through WilsonWeb

E-ICOLC, Denmark 2003 LICENSE AGREEMENTS WITH: ACADEMIC PRESS ACM ACS AIP BLACKWELL CAMBRIDGE UNIVERSITY PRESS ELSEVIER IOP KLUWER LIPPINCOTT MCB OCLC (FIRSTSEARCH) OXFORD UNIVERSITY PRESS SPRINGER TAYLOR & FRANCIS WILEY WILSONWEB

E-ICOLC, Denmark 2003

Subgroup License Agreements License AgreementsNumber of Institutions Web of Science35 MATHSCINET14 Oxford Reference online7 CSA (all databases)11 Ulrich’s7 EI COMPEDEX3 Dissertation Abstracts5

E-ICOLC, Denmark 2003