©2009 ifanos c&p / Hoffmann&Reif. All rights reserved for InWEnt Capacity Building International 25 November 2009 | | Slide: 1 The iDRM Management Platform for Human Resource Development The Management and Coordination of Workshops, Training Courses, Symposia and Conferences for industrial Disaster Risk Management - managing people and HR events -

25 November 2009 | | Slide: 2 Networking?  It is about joining efforts in the Human Resource Development for iDRM  Sharing experience in a more formalised way  Documenting main concepts, background material and training material and have jointly access to it  Editing and proofing this material before giving access to the public  Offering Training Courses on the same internet Platform – increasing the “branding” of each networked institution/organisation

25 November 2009 | | Slide: 3 The networking Mission … for intellectual capital in industrial Disaster Risk Management – Capacity Building

25 November 2009 | | Slide: 4 Let's start with an example  the total cost for an expert training event is INR 3 lakh ? or INR 10 lakh ? or USD 25 lakh ? or more …  How can I access the material developed n_o_w ?  How can I contact the experts involved n_o_w ?

25 November 2009 | | Slide: 5 intellectual capital developed Where is it ?

25 November 2009 | | Slide: 6 What can we offer?

25 November 2009 | | Slide: 7 The HRDP-Web platform is the surface of a “Content Management & Authoring System”. The platform is optimised as a Management & Information System for the organisation of capacity building programmes in iDRM … with public and internal user / authors sections. Ifanos c&p - SNTL Publishing - InWEnt iDRM Network

25 November 2009 | | Slide: 8 The iDRM Management Platform for Human Resource Development  …extends existing websites by making available efficient tools for management and coordination of training programmes  … allows to apply a practical, proven HRD management procedures based on World Bank requirements  … is fully open source and easy to handle by non-IT experts

25 November 2009 | | Slide: 9 Information sharing Information sharing

25 November 2009 | | Slide: 10 Downloading

25 November 2009 | | Slide: 11 Rules and Regulations

25 November 2009 | | Slide: 12 Marketing / Announcing and documenting : Lists of all upcoming or past Training Events (CCF-Lists) Title Classification of subject

25 November 2009 | | Slide: 13 Expert resources Database iDRM Network List of all activities in HRD

25 November 2009 | | Slide: 14 Who will use it? The visitors: all information not protected The subscribers: with restricted access codes (for defined intranet areas) for reading and downloading The authors: with access codes for the areas they are allowed to publish – guide and mentor courses

25 November 2009 | | Slide: 15 The public platform is used by result users and project coordinators  To get information about services, upcoming trainings and workshops with detailed information  E-learning  To have access to information about best practises, reports and material from past training events  To announce and to apply for training courses  To inform about concepts, approaches and capacity building initiatives.  To give feedback and evaluate Public space iDRM Network

25 November 2009 | | Slide: 16 The intranet for project coordinators, training management and selected stakeholders (trainers)  To coordinate their training activities and contents.  To document all material, reports, evaluations and tools  To provide restricted access to reports, participants lists and background information  To develop services and HRD events  To plan projects  To administer addresses and contacts Intranet iDRM Network

25 November 2009 | | Slide: 17 The intranet for project coordinators, training management and selected stakeholders (trainers)  To coordinate their training activities and contents.  To document all material, reports, evaluations and tools  To provide restricted access to reports, participants lists and background information  To develop services and HRD events  To plan projects  To administer addresses and contacts Intranet iDRM Network

25 November 2009 | | Slide: 18 What is an internet based HRDP management platform? The platform is a system for de-centralized content maintenance and processing – an important tool for networking stakeholders Authors and editors produce directly the content (texts, pictures, links) and their structure – and not IT professionals The contents is directly published in public- or closed areas There is a system of access protection that can be adapted very specifically with different level passwords The platform operates on the basis of predefined templates / objects for each type of input (text, links, galleries, pictures, tables, data bases etc.) and the possibilities of extending them The templates are defined by workflow definition according to the requirements of the platform

25 November 2009 | | Slide: 19 Audience centric approach  Our challenge is: How can the audience/public/targeted groups find and order best fitting trainings quickly?  The Web is a place driven by your audience’s requirements (like identify suitable training offers, easy application for courses)  We want to support the audience to more easily and efficiently fulfill/perform their tasks. Therefore we use tailor made and up-to-date content and standardized technology.  Managing the content requires a deep understanding of the activities that were to be performed by your audience: -> This is an Activity-Centred Platform Design Approach means to focus on the audiences tasks = task centred

25 November 2009 | | Slide: 20 What is needed for Authoring? Editor Author - Content Manager Target audience

25 November 2009 | | Slide: 21 Efficient Management Processes De-centralized content maintenance and processing Creation Correction Author Proprietary formats: MS-Word Image data PUBLISHING-PLATFORM (CMS) XML-Normalisation / workflow-processes Editor / Reviewer Editorial office Correction Utilisation: XSL-Transformation ©2007 SNTL Publishing GmbH & Co KG All rights reserved, iDRM Network Target audience

25 November 2009 | | Slide: 22 What is needed for platform operation?  qualified staff (online author / editor / system) - we will offer short courses for authors –  digital content material of all cooperating partners

25 November 2009 | | Slide: 23 The need of defined internal workflows – to make the cooperation a success  Workflows for cooperation have to be defined  Clear mandates are needed for authoring, editing, publishing and follow up of applications, queries, and contents production  The tasks can be centralised (simple) of decentralised (more complicated)

25 November 2009 | | Slide: 24 How can we build up the HRD- iDRM Management Platform? Moderator (teaching staff) Manager Audience/ target groups Section author Centralized activities on the platform Chief Editor & Webmaster Phase I: Centralisation during content setup phase (approx. 6 months) send

25 November 2009 | | Slide: 25 How can we build up the HRD- iDRM Management Platform? Moderator (teaching staff) Manager De- centralized platform activities Phase II: decentralisation after setup phase author & upload Section author Audience/ target groups Chief Editor: release Webmaster

25 November 2009 | | Slide: 26 What are the main features?

25 November 2009 | | Slide: 27 Short History about - me and my machine …..  ….. can now talk to each other better and I personally can do more tasks  ….. can now move tasks to a few friends and some people in my company better, so we are more productive  …... can now distribute nearly any digitised information to everybody who wants it and we communicate and network fast and cooperate and produce in bilateral contacts  …… can now jointly cooperate with many others on the same platform – we author in a team and we stay in dialogue with our audience.

25 November 2009 | | Slide: 28 How is the platform deployed?  as a cooperation tool (e.g. for joint documentation)  as a process management tool (e.g. for course administration)  A feedback tool  as a performance analysis tool (e.g. for course statistics)

25 November 2009 | | Slide: 29 Focussing on what is essential  Strict separation of content and design / layout  As an editor you work on the content only  Layout / design adaptation is done in the templates Content Layout / Design Parts © xmachina/opentechnet

25 November 2009 | | Slide: 30 General assembly of a platform page – page view Path navigation Channels Page title Teaser for cross linked information Content area Bibliographic data (author, change date) Content navigation to sub folders iDRM Network

25 November 2009 | | Slide: 31 Assembly of web pages in the platform  Consistent template model for automated page assembly  Accessibility: content publishing guideline catalogue for people with disabilities pageelement_Logo pageelement_ Macronavigation page element_ Teaser page element_ Links headMeta headScript / headCSS headBodytag standard_ header pageregionTop pageelement_Micronavigatio n bodyContent_Float Bodytext of the Document pageelement_Headline pageelement_Index standard_ footer pageelement_Menu pageelement_Description pageelement_Copyright pageregionBefore pageregionAfter pageregionBottom pageregionLeft pageregionRight

25 November 2009 | | Slide: 32 How does it work?

25 November 2009 | | Slide: 33 Manage Mode View Mode

25 November 2009 | | Slide: 34 General assembly of a platform page – manage mode for authors iDRM Network

25 November 2009 | | Slide: 35 Textbausteine Text fragment Authoring principle: Fragments are produced in containers and sequenced Textbausteine Text fragment Image Teaser Text fragment Teaser Container („Molecules“) Fragments („Atoms“) Document Website Presentation fgh Templates... Language-3 Language-2 Language-1 Assembling Sequencing

25 November 2009 | | Slide: 36 What are the benefits?

25 November 2009 | | Slide: 37 What are the benefits?  ease of training programme management e.g. for participants: course selection, booking,...; for course managers: course administration  comprehensive analysis with a single click e.g. how many training days have been offered throughout a year?...

25 November 2009 | | Slide: 38 What are the benefits?... and most important  securing the investment by making expert material retrievable - for the public, for course participants of for manager / administration (with protected access) → Management of intellectual assets is a key component in any science based project

25 November 2009 | | Slide: 39 What features implemented at the moment?

25 November 2009 | | Slide: 40 Event announcement and documentation: Lists of all upcoming or past Training Events (CCF-Lists) Title Classification of subject Offering institutions can be added

25 November 2009 | | Slide: 41

25 November 2009 | | Slide: 42 The form meets the World Bank requirements

25 November 2009 | | Slide: 43 Expert resources and Online or manual application

25 November 2009 | | Slide: 44 Expert resources Database iDRM Network

25 November 2009 | | Slide: 45 Expert resources Database iDRM Network List of all activities in HRD

25 November 2009 | | Slide: 46

25 November 2009 | | Slide: 47 Online or manual application

25 November 2009 | | Slide: 48 Overview of the booking status iDRM Network

25 November 2009 | | Slide: 49 Management and Coordination of multiple Training Events

25 November 2009 | | Slide: 50 Documentation system iDRM Network

25 November 2009 | | Slide: 51 KEY – Concepts in iDRM  Collection for reference and dissemination of resource material

25 November 2009 | | Slide: 52 KEY – Concepts in iDRM Collection for reference and dissemination of resource material

25 November 2009 | | Slide: 53 For planning tasks and processes with a team of authors, this tool assures the overview of accomplishments iDRM Network

25 November 2009 | | Slide: 54 Feedback Queries and comments - They are sent automatically to those experts responsible for a subject iDRM Network

25 November 2009 | | Slide: 55 Downloads Collection of all relevant forms, templates and process descriptions iDRM Network

25 November 2009 | | Slide: 56 Tool to send evaluations in the form of a poll is a useful interactive tool for feedback. The tool can be changed easily for other themes and topics as per requirement. iDRM Network

25 November 2009 | | Slide: 57 Platform statistics (5 month) iDRM Network

25 November 2009 | | Slide: 58 What is to be discussed in this networking Workshop?

25 November 2009 | | Slide: 59 Discussion points  Participation in the network of offering training (HRD events in iDRM)  Offering/Delivering content – what content?  Placing events  Who will be the authors in the networking partners?  How will the authors be trained?  Who will have editing tasks?

25 November 2009 | | Slide: 60 Thank you for your cooperation - End -