Welcome to COMP1115 Business Computer Applications II Ted Snell Microsoft Project and Microsoft Access

Microsoft Project we will be using Microsoft Project 2007 you will learn the basics of Project Management Microsoft Project documents and manages your projects calculates dates assigns responsibilities estimates costs

Project Goal the Project Goal is achieved when a series of tasks are completed that produce a desired outcome at a specific level of quality within a given timeframe and budget

Project Goal short and simple as possible, but not vague as detailed as necessary to clearly communicate: time frame budget expectations specific scope work involved in creating the products of the project and the processes used to create them

Example Project Goals find a job (vague) secure a local job within the next six months in the area of information systems that pays at least $ annually organize the company retreat (vague) plan the annual company retreat in the month of January in a warm climate convention centre within a budget of $ build a house (vague) build a four-bedroom house in Lincoln Park within a $ budget by July 1

Project Management Microsoft Office 2003 helps you to meet project goals by: providing tools for: entering analyzing tracking and summarizing information about the project

Microsoft Project Tools open the LAN-1 file in the ProjectFiles folder in COMP1115Tsnell on the shared directory go to View > View Bar (this means go to the View Menu at the top of the screen and choose View bar from that menu) you will notice a variety of ways to view your project switch to the Gantt Chart view on the View Bar

Microsoft Project Tools Gantt Chart (named for Henry Gantt - pioneer in Project Management techniques) graphic visualization of the project displays each task as horizontal bar length of the bar corresponds to the duration of the task graphically displays project schedule information by listing project tasks and their corresponding start and finish dates in calendar format

Project Management Process Groups Project Management is often divided into the following process groups: 1. initiating 2. planning 3. executing 4. controlling 5. closing a project

Project Management Microsoft Office 2003 helps you to meet project goals by: identifying ways to complete project tasks more efficiently doing tasks faster with fewer resources and lower costs leads to greater productivity

Project Management Microsoft Office 2003 helps you to meet project goals by: and more effectively meeting actual goals of the project not just doing tasks quickly and cheaply organizes task details interrelates them automatically updates date and time information provides communication tools to make informed decisions

Project Management Terminology Project Manager central person supervises project’s execution main source of project status information for management excellent leadership, organizational and communication skills scope work involved in creating the products of the project and the processes used to create them quality degree to which something meets an objective standard risk probability that a task, resource or cost is miscalculated in a way that creates a negative impact on the project

Project Management Terminology task specific action that needs to be completed in order to achieve the project goal duration how long it takes to complete the task resources people, equipment and facilities that need to be assigned to a task in order to complete it