Coastal Workforce Investment Board Meeting October 18, 2013 Quality Inn

Welcome and Introductions CWIB Chair – Mark Corrigan CWIB Executive Committee –David Atkins –Markisha Butler –Stephanie Cutter –Peter Doliber –Tara Jennings –Michael King –Joel Martin –William Miller –Lewis Persons

PROGRAMATIC ACTIVITIES (NEW)

Youth (Q1) Highlights 520 total participants served throughout the region 42 Job placements 22 Entered into postsecondary education 18 GEDs completed 19 Literary Numeracy Gains

Youth (Q1) Activities Program Recruitment/Enrollment Mentorship Barriers: Transportation Participant Engagement Childcare Employment experience

Adult/Dislocated Worker (Q1) Highlights/Activities Ones top visitors inquired about WIA (1500+ Savannah) 60 Participants Successfully Completed training Key Activities: Participant Recruitment (Area Technical Colleges)

Rapid Response Information $132,513 Total Grant Award to administer Rapid Response in our area. (Received $26,503 Initial allotment.) Used to respond to local layoff events that include 25 or more workers.

Initial Rapid Response Events September 26th and 27th Rapid-Response events held at Hunter Army Airfield and Fort Stewart. GOWD led initial effort (CWS now responsible) Individuals given information packet including - CWIB demand occupation list - CWIB brochures & WIA referral forms - Current job postings - Current list of providers

FINANCIAL INFORMATION Through August 30, 2013

PY13 Adult ITA Commitments -$ 423,801 As of September 17th, 2013

PY13 Dislocated Worker ITA Commitments -$ 197,803 As of September 17 th, 2013

August-13Funding Summary FundingPYGrant AwardExpendedBalance Obligations* & Encumbrances Projected Balance Projected % Obligated or Expended AdultPY13 Grants 1,364, ,654 1,306,0904% PY12 Grants 1,730,950 1,156, , % Total Adult 3,095,694 1,156,344 1,939, ,036 1,306,09058% DWPY13Grants 1,257, ,937 1,056,95416% PY12 Grants 994, , , ,2678,79999% Total DW 2,252, ,085 1,436, ,396 1,065,75353% YouthPY13 1,541, ,354 1,293,291 1,181, ,60693% PY12 1,513,783 1,460,421 53, % Total Youth 3,055,428 1,708,775 1,346,653 1,235, ,60796% Obligations are contract balances and open ITA training vouchers. Encumbrances are based on the projected CWS overhead and the ITA balances less an allowance for ITA shrinkage.

Overhead Expenditures July 2013 Through August 2014 CategoryBudgetExpended% Expended Employee 632,616 84,42913% Business 164,950 28,69217% Common Charges 129,338 18,02114% Travel / Training 29,500 2,7779% Communications 6, % Building 22,250 2,29210% Total 984, ,29414%

GOVERNMENT SHUTDOWN

Government Shutdown Affecting different areas differently Some local areas forced to furlough staff and/or cease operations In many cases Youth programs unaffected (all funding allocated at one time) Adult/Dislocated Worker Funds distributed in two allocations Government shutdown delayed delivery of the second portion of those funds (originally expected early October)

Financial Outlook Cont’d Acceptance of additional PY12 funds Total of $95, $ 5, Adult $52, Dislocated Worker $37, Youth Implementing the CWIB Limited Funds Policy

COMMITTEE REPORTS

Economic and Workforce Alignment Committee Chairman—David Atkins Staff Liaisons – Karen Barnes –Reviewed the Demand Occupation List The staff was tasked to review our current list with the labor market information research. Based on that information the following occupations may need to be considered for removal from our list: Projected openings over next 7 years annually Education Administrator – Elementary & Secondary 10 Biological or Chemical Technicians 0 Aviation Maintenance & Structural Technology 20 Hotel/Facility Management 0 NOTE: Staff/Committee currently evaluating data.

Economic and Workforce Alignment Cont’d –Dominion Health Care submitted a rate increase and the Committee approved the increase, provided it does not exceed the cost of state institutions. State InstitutionDominion Health Care $3, $2, With the price increase Dominion Health Care still maintains a lower rate than State Institutions.

Economic and Workforce Alignment Cont’d –The Customized Training Policy was approved by the Executive Committee on behalf of the Board. It was the final observation sited by GOWD, during the PY11 review. –Next meeting Tuesday, November 5, 2013 at its new meeting time of 10:00 a.m.

Public Relations Committee Chairman—Michael King Staff Liaisons – Janet Jones –Met September 10, 2013 at Coastal Workforce Services –Effingham One-Stop Center –Review of 2013 Retreat Cost comparison of the 2012 and 2013 retreats revealed a savings of $8,462.17, with more people in attendance at the 2013 event. An average savings of $ per individual. Program YearTotal ExpendedTotal Number in Attendance 2012$19, $11, Difference $

Public Relations Committee Cont’d --Pull-Up Banners and Brochures for Career Advisors Six pull up banners and one hundred fifty brochures has been ordered for each Career Center to be utilized in outreach efforts. These items will be distributed at upcoming Career Advisor training. --New Name for Committee The committee took a vote on survey monkey. The new name is the Public Relations Committee. --Next meeting – November 12, 2013 at Coastal Workforce Services

Youth Council Committee Chairman—William Miller Staff Liaison—Marsha Carter Met on Friday, September 13, 2013 Discussed: PY12 Performance, Participation and Expenditure Rates; VOS, the GOWD new Data Management System; Contractors’ interaction with other youth-serving community organizations; and, Focus areas for PY13. Next meeting on Friday, November 8, 2013 at Richmond Hill City Center

Executive Committee Acting on Behalf of CWIB Committee Chairman—Mark Corrigan Staff Liaison—Odie Donald, Sheron Morgan and Del Turner III Met September 18, 2013 Approval of August Meeting Minutes Approval of Financial Status Report (FSRs) July and August Approval of GDOL’s 2-month Contract Extension Approval Kennemore and Kennemore’s Contract Renewal (for Financial Monitoring) Customized Training Policy --Discussion: Rapid Response Grant & Event

Executive Committee Acting on Behalf of CWIB Committee Chairman—Mark Corrigan Staff Liaison—Odie Donald, Sheron Morgan and Del Turner III Met October 14, 2013 Acceptance of additional PY12 funds Total of $95, –$5, Adult –$52, Dislocated Worker –$37, Youth Implementing the CWIB Limited Funds Policy

CONSENT AGENDA CWIB Meeting October 18, 2013

Consent Agenda Minutes – August 16, 2013 Meeting Change to the CWIB PY13 By-Laws in Response to GOWD’s Board Certification Observations: Article 2; Section 2.2, #2 and 2.5, Clause: LWIB Member: Must have a Georgia Department of Economic Development (GDEcD) Representative (Pink Sheet) Article 7; Section 1.1: Conflict of Interest Statement: Revision of PY2013 By-Laws as required by GOWD to include this mandatory requirement (Mint Green Sheet)

Reminders Please complete your survey Please complete your By-Law modification ballots including your signature Please make sure you are active in your chosen committee and attend the meetings – everyone should be a member of at least one committee

Public Comments & Board Discussion