Material & Supply Fees  Material and Supply Fees are defined by Florida Statute (12)(g) as Materials and supplies fees to offset the cost of materials or supplies that are consumed in the course of the student's instructional activities, excluding the cost of equipment replacement, repairs, and maintenance.”

Material & Supply Fee Request Form Can be found at: Requires Dean’s signature Approximate Dates to File Forms:  Fall – January  Summer – January  Spring – August Requests may not be filed once the term has begun Deletions may be requested at any time Can be faxed to ed to Or mailed to PO Box

Allowable Items Adhesives, EpoxiesLab Tests or Fees BatteriesManuals BlueprintsMaps CD's, Other Temporary Media StorageMarkers Chemicals or GasesPaint for class projects Construction DocumentsPhotographic Reproduction Consumable Supplies (please list below)Printing or copying costs Copy paperProjector bulbs Disposable Flip ChartsScantrons Disposable items (please list below)Seed, Feeds Fabrics for class projectsSlides FertilizersSoftware (one-time licensed; one-time use given to students only) Gasoline for field tripsSoils Kit PartsToner

Not Allowed Maintenance & Repairs Travel Lecturer Fees Speaker Fees Software (except for 1 term licenses) Software upgrades Equipment that last for more than one term Tools that last for more than one term Leases

Allowable PeopleSoft Accounts  NATURAL GAS  LAB SUPPLIES  ANIMALS FOR RESEARCH  OFFICE SUPPLIES- GENERAL  BUILDING MAINT AND SUPPLIES  COMPUTER SUPPLIES- GENERAL  COMPUTER SOFTWARE  MEDICAL SUPPLIES  MOTOR FUELS AND LUBRICANTS  PRINTING AND REPRODUCTION  FREIGHT

ISIS Course Fees  New tab on ISIS

ISIS Course Fees

Cash Balances in Fund 162 Course Fees are to be Expended During Term collected If >15% of term revenues are left over in cash next term’s collections will be suspended

Cash Balances  Can reclassify current year’s expenses from departments budget using E2E’s for eligible expenses  If more than 15% of revenue remaining in cash two weeks after term end future course fees will be suspended until balances are spent down

Account For Expenditures By Course DEPTFLEX Required On ALL Purchases as of Consist of 4 Digit Dept Code Plus Last 5 Right Digits of course #

DEPTFLEX ABE3000C COURSE NUMBER (LAST 5 DIGITS) DEPTFLEX C DEPT CODE (FIRST 4 DIGITS)

DEPTFLEX ABE3000 COURSE NUMBER (LAST 5 DIGITS) DEPTFLEX 6007E DEPT CODE (FIRST 4 DIGITS)

Bulk Items  Can Use Speed Type to apply DEPTFLEX  Can collect expenses (without DEPTFLEX)  Not assign DEPTFLEX at purchase  Use E2E at end of term to apply DEPTFLEX  All Costs MUST be assigned to DEPTFLEX no later than two weeks after end of term

Reports to Run to Analyze M&S Fees  Fund 162  Enterprise Reporting>New Department Reports>Cash Summary (Excel provides DeptFlex )  Sort/Pivot by DeptFlex to summarize information by course  FIT Tool

Enterprise Reporting/ New Department Report Shows available balance in cash

Material & Supply Contact Susan Morris Provost Website: