Port Information Intertanko, London January 2007

2 Agenda  Port Information: summary of facts  Why is this issue so urgent?  What does the customer want?  Present situation for port information  Desired situation for port information  Key elements for success  Support from relevant parties  Format of port information to be agreed with relevant parties  Present status of the project

3 Port Information: summary of facts (1)  Problem:  Many sources with different and incomplete port info  Result:  Complaints from Masters, as they have to comply with IMO requirements for Port Passage Planning.  Complaints from shipping lines and terminals, as they have to comply with insurance requirements, and need this information desperately for buying / selling cargo / planning. See presentation Maersk next page  Parties start asking ship agents for info, as the nautical books are not reliable and no central point with reliable information is available. One central point is also important for hydrographical offices, as collecting info is time consuming

4 Why is this information so difficult to obtain?

5 Port Information: summary of facts (2)  Source of the problem:  The Harbour Master is faced with correcting many nautical books of different parties e.g. Lloyds, Fairplay, etc. Double work and mistakes are a result.  Correcting all books is also very time consuming, and not every port has the resources to do this job.  Concern:  Complaints from Masters, shipping lines and ship agents  Consequences (liability) if no improvements are made

6 Why is this issue so urgent?  The number of ships with a fixed route will decrease, and the change-over frequency of crews will increase. The time that people know their way without consulting port info will be over soon;  A Master needs to consult a large number of books and other sources to find his/her way in port, which is confusing; certainly when conflicting info is published and there is no reliable central point of reference;  There will be a lack of experienced Masters within 5 years, which will increase the need for clear port information;  There will be a lack of people with a maritime background ashore, in offices where they plan cargo. Clear port guidelines become essential;  Ships will have internet access much sooner than we think, we must be ready to supply digital port information. BP shipping will have internet via broadband within 2 years on all ships (crew expect this facility to be on board, is almost a requirement to get crew);  Berth information data needs to be ready for ENC’s in S57 format asap.

7 What does the customer want?  Most important customers in this case are :  the dealing rooms  shipping lines  and Masters  These customers want:  Port information that is on-line and up-to-date  Port information that is presented in an uniform format  Port information directly from the Harbour Master (reliable source)  A central point of information

8 Present situation for port information Terminal info Port Authority Nautical services Port services Customs Immi- gration Health Not official publishers Ship agents Shipping lines Websites Official publishers Masters Dealing rooms Berth info Navigational dept.

9 Desired situation for port information: a situation that benefits all parties All parties means: customers, nautical service providers (VTS, pilots, etc), and authorities (Harbour masters)

10 Desired situation for port information Terminal info Port Authority Nautical services Port services Customs Immi- gration Health Ship agents Masters Central point Port Info On-line information Via Harbour Master office and IHMA bureau Publishers Shipping lines Dealing rooms Berth info

11 Desired situation for port information Advantages for customers  On-line and up to date (no delay between editing info and publishing)  Presented in a uniform format  Info comes directly from Harbour Master  There is a central point of information  One source of port information without conflicting information  Track record of changes

12 Desired situation for port information Advantages for nautical services providers (pilots) and authorities (Harbourmaster)  Nautical service providers (VTS, pilots, tugs) and authorities need to update only one book; saves a lot of time and frustration  Digital information available to respond to questions via  Uniform procedures within the port  Cross reference with nautical service providers as this document can be used as a work document on a daily basis, resulting in better information by continuous corrections  Easy access to websites of nautical / port service providers for customers  Shared costs regarding print options, technical support, etc.  Option to get an ISO certification for this information system  Option to get an ISO certification as a port when this is in place

13 Key elements for success  Support from relevant parties  Format of port information to be agreed with relevant parties

14 Support from relevant parties  IHMA / IAPH  OK  Customers:  Maersk  OK  BP  OK  Who follows? Intertanko, BIMCO?  Nautical service providers  OK  IHO:  in contact with working group, first response is very positive

15 Format of port information to be agreed with relevant parties  General port information  Layout discussed with Customers, Ports,  Presently fine tuning with working group IHO  Uniform format between ports  Specific berth information  S57 compatible (for ENC charts)  Uniform format between ports  Option to add photo’s and charts (depths!!!)  Option to add MSDS sheets of grades being handled  User friendly for customers (Master, dealing room)  Filter options for berth / cargo / ship type  Nautical service providers must be able to add their own info

16 Present status of the project  General port information (Port Entry information)  Format almost finished, Port of Rotterdam as test case.  Next step is to test this format with 20 ports, to be finished within 2 years, before starting global implementation  Specific berth information  Format is now being fine tuned with relevant parties  After fine tuning Port of Rotterdam as test case  Rest of procedure identical to general port information

17  Thank you for your attention.