Grants.gov Quarterly Stakeholder Web cast April 18,

9/7/2015 PAGE 2 Agenda Introduction Grants Executive Board Chair Federal Funding Accountability and Transparency Act (FFATA) Spotlight on Federal Grant Agency: Dept. of Housing and Urban Development (HUD) Grants.gov Program Management Update Government wide Forms Update System Status and Technical Architecture Update on Outreach Activities Next Quarterly Webcast July 19, 2007 Q&A

9/7/2015 PAGE 3 Presenters Moderator: Ms. Terry Nicolosi, Acting Program Manager Welcome: Grants Executive Board Chair: Mr. Michael Burke, CIO, NEA Federal Financial Accountability and Transparency Act: HHS Deputy Assistant Secretary Terry Hurst Featured Agency: Ms. Barbara Dorf, HUD Grants.gov Quarterly Update: Ms. Terry Nicolosi Government Wide Forms: Mr. Keenon James, Grants.gov Program Advisor System Status and Architecture: Mr. Harsha Rao, General Dynamics – Grants.gov System Integrator Communications: Mr. Michael Pellegrino, PMO Lead

Mr. Michael Burke Chief Information Officer National Endowment of the Arts 2007 Grants Executive Board Chair

9/7/2015 PAGE 5 Welcome Grants Executive Board Chair 26 Federal Grant making agencies In 5 th year – grew from 11 to 26 Governance of Grants.gov and Grants Management Line of Business (GMLOB) OMB and Grants Policy Committee – GEB Liaisons Charter Supports PL , Clinger-Cohen, Paperwork Reduction Act Collaborative working partnership among agencies, OMB and E-Government initiatives

Grants.gov Quarterly Update HHS Deputy Assistant Secretary Terry Hurst Federal Financial Accountability Transparency Act (FFATA)

9/7/2015 PAGE 7 Federal Funding Accountability and Transparency Act The Act requires OMB to ensure the existence and operation of a website that provides the public with easy access to information about federal expenditures. It does not include payments to individuals. The data elements required in the bill for each transaction include: 1) the amount; 2) information including transaction type, funding agency, the North American Industry Classification System code or Catalog of Federal Domestic Assistance number (where applicable), program source, and an award title descriptive of the purpose of each funding action; 3) the name and location of the recipient and the primary location of performance; and 4) a unique identifier for the recipient and any parent entity.

9/7/2015 PAGE 8 Federal Funding Accountability and Transparency Act STATUTORY DUE DATES The Act sets the following due dates: July 1, 2007: OMB required to commence a pilot program to test the collection and accession of data about subgrants and subcontracts, and determine how to implement a subaward reporting program across the Federal government. January 1, 2008: OMB will ensure the existence of a single searchable website accessible to the public that will provide the previously mentioned data about each federal award. Oct 1, 2008: Requires information about credit card transactions, although only for amounts larger than $25,000. January 1, 2009: The Act requires the website to include data from subcontractors or subgrantees.

Grants.gov Quarterly Stakeholder Web cast Ms. Barbara Dorf Spotlight on Federal Grant Making Agency Department of Housing and Urban Development

9/7/2015 PAGE 10 HUD and Grants.gov HUD issues the majority of its funding opportunities in a single announcement called the SuperNOFA. The SuperNOFA contains: – A General Section which establishes requirements and policies applicable to all HUD programs; and – Program Sections which contain program specific requirements.

9/7/2015 PAGE 11 HUD and Grants.gov HUD worked with Grants.gov, worked communication plan, and successfully received 5752 applications for 41 programs in FY In FY 2005 HUD had 465 rejected applications largely due to registration issues.

9/7/2015 PAGE 12 HUD and Grants.gov In FY 2005 HUD conducted 99 Quality Assurance Reviews. HUD relies on Grants.gov applicant reports, Grants.gov Support tickets, Audit Reports, Organization Reports, and applicant problem discussion to evaluate appeals.

9/7/2015 PAGE 13 HUD and Grants.gov HUD analyzed the errors and developed extensive outreach and training materials to address common errors and ensure that all applicants were familiar with Grants.gov HUD’s NOFA was modified in FY 2006 to issue the General Section early so that folks can read all the details before the Program Sections were issued.

9/7/2015 PAGE 14 HUD and Grants.gov HUD developed Step By Step: Your Guide to Registering for Grant Opportunities

9/7/2015 PAGE 15 HUD and Grants.gov HUD created a brochure “Finding and Applying for Grant Opportunities which included registration renewal tips:

9/7/2015 PAGE 16 HUD found a picture is worth 1,000 words

9/7/2015 PAGE 17 HUD developed a Desktop User Guide which provided screen shots and instructions for the entire Grants.gov process.

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9/7/2015 PAGE 20 HUD and Grants.gov In FY 2006 HUD received 4489 applications for 38 programs and had 327 rejections. In 2006 there were 47 Quality Assurance Reviews.

9/7/2015 PAGE 21 HUD and Grants.gov Key to HUD’s success is getting customer input into issues and problems; Outstanding working relationship with Grants.gov staff to address questions; and Outstanding customer support from Grants.gov in providing help desk staff with protocols for question s they are not prepared to answer.

9/7/2015 PAGE 22 HUD and Grants.gov HUD’s 2007 SuperNOFA on Grants.gov now. Grants.gov posted updated OMB form expiration dates for PureEdge forms used in our NOFA.

9/7/2015 PAGE 23 Next Steps for HUD: Working with Grants.gov and grantee community in successfully getting 6,000 Continuum of Care applicants able to apply using Grants.gov in FY 2008.

Ms. Terry Nicolosi Acting Grants.gov Program Manager Grants.gov Quarterly Update

9/7/2015 PAGE 25 Authorized Organization Representatives (AORs) Registered By Quarter Total AORs for FY07 Q1 and Q2 increased 354% from FY06 Q1 and Q2 totals

9/7/2015 PAGE 26 Submission Growth By Quarter Total submissions for FY07 Q1 and Q2 increased 293% from FY06 Q1 and Q2 totals

9/7/2015 PAGE 27 Highlights of Agency Participation Top Five Agencies Growth in # of Grants.gov Package Postings and Submissions AgencyFY07 through 3/31/07FY06 through 3/31/06 DOD Packages:99 Submissions: 3,124 Packages: 2 Submissions: 3 DOI Packages: 111 Submissions: 481 Packages: 10 Submissions: 206 VA Packages: 6 Submissions: 16 Packages: 1 Submissions: 0 NASA Packages: 40 Submissions: 45 Packages: 9 Submissions: 26 DHS Packages: 42 Submissions: 736 Packages: 10 Submissions: 81

9/7/2015 PAGE 28 Grants.gov System Status Operations and maintenance Oracle Optimization Assessment Hardware upgrades: 4/27 and 4/28 System to System Business Process Improvement – Documentation – Certificate Process – Customer Response – Lessons Learned and Shared

9/7/2015 PAGE 29 Grants.gov Ensure complete testing and user acceptance of system platform change Complete transition of agencies and applicant System to System users to new Adobe platform by end of FY 2007 Assess future functionality requirements: collaborative per Grantor user group; web services and improvements to current Government wide 4040 forms; Revisit with OMB/OGC on formation of Technical Joint Application Design teams compliant with FACA: Federal Advisory Committee Act (FACA); Continued streamlining per PL , Federal Financial Assistance Management Improvement Act with OMB, GEB, GPC and representatives of the Applicant community: Federal Demonstration Partnership, National Grants Partnership, National Grants Management Association, State and Local groups and all representatives of our stakeholder community

9/7/2015 PAGE 30 Grants.gov Award Nomination for ACT 2007 Intergovernmental Solutions Awards Nominee The American Council for Technology (ACT) recognizes IT projects that demonstrate how a government agency is using innovative technology to: – help the United States lead the world with new ideas and knowledge, – help the government move from an “information society” to an “innovation society.”

Grants.gov Quarterly Stakeholder Web cast Mr. Keenon James Forms

9/7/2015 PAGE 32 Forms Adobe forms conversion status 508 testing and compliance SF424 Short and Individual update Forms FAQ: Organization Name field length

Grants.gov Quarterly Stakeholder Web cast Mr. Harsha Rao 2007 System Status and Technical Architecture

9/7/2015 PAGE System - Features Parallel processing vs. serial processing Scalable, reliable, flexible Adobe Forms (platform independent) Enhanced System-to-System (S2S) support for all applicants and agencies Google search – Search is not limited to text data – Both synopsis data and attachments (MS Word, PDF, and Excel) are searchable

9/7/2015 PAGE 35 Key Project Events Sep 06Oct 06Nov 06Dec 06Jan 07Feb 07Mar 07Apr 07May 07Jun 07Jul 07Aug 07Sep System Delivered End-user testing 2007 Production Release 2007 O&M 2007 Enhancements 2006 Retired 2007 Design and Development 2006 O&M 2006 System at General Dynamics IT Hosting Facility RFP Contract Award Transition

9/7/2015 PAGE System - Architecture Scalable architecture Improved search and performance Servers dedicated to Adobe API interaction Scalable architecture Improved search and performance Servers dedicated to Adobe API interaction

9/7/2015 PAGE 37 Load Optimized Architecture Intake Service Packaging Service Agency Services Controls Table Storage Area Network Security Service Notification Service Other Services FILES Validation Service Intake Service Validation Service Packaging Service Security Service Intake Service LOAD SERVICE Matching Servers App Server 1 App Server 2 App Server 3 App Server 4 App Server 5 Re-engineered services Concurrent processing Self-regulating and dynamically reconfigured Communicate via status table Data integrity First In First Out (FIFO) Re-engineered services Concurrent processing Self-regulating and dynamically reconfigured Communicate via status table Data integrity First In First Out (FIFO) DATABASE Status Table

9/7/2015 PAGE System Compliance Result of 508 compliance testing – No major usability issues Adobe is complimentary to accessibility 508 compliance built into original design

9/7/2015 PAGE 39 Current Testing April 2007 – End-user testing phase began in early April with 3 agencies: NIH, NEH, and ED – Beginning April 16, open to all agencies for testing – Assessment and development of new forms underway May 2007 – Begin production on May 1

9/7/2015 PAGE 40 DEMO of the 2007 System

Grants.gov Quarterly Stakeholder Web cast Mr. Michael Pellegrino Communications

9/7/2015 PAGE 42 Adobe Day May 3, :00 – 3:00 p.m. ET Hear from Adobe on the technology platform supporting Adobe Learn about using the free Adobe Reader to complete grant applications Learn how the new forms will look and act when completing your application View New Grants.gov Adobe Screenshots Discuss Changes between PureEdge and Adobe

9/7/2015 PAGE 43 Training Material Grantor and Applicant User Guides Being Updated – User Guides Will Include Transition to Adobe – Once Complete Material will be Updated on Grants.gov – Material Includes Input from Testing Outreach Training Material Being Updated – Outreach Training Abbreviated Version of User Guides

9/7/2015 PAGE 44 Website Update Grants.gov Website Update Ongoing For Applicants Section Complete – Streamlined Content – More Efficient for Users For Agencies Section Update Occurring Now – Revised Technical Library – System 2 System (S2S) Includes Updated Process for 2007 Deployment

9/7/2015 PAGE 45 Quarterly Outreach Activities January 29, 2007: th District Grants Conference: Loudon County Virginia January 31, 2007: Air Force Office of Scientific Research Training February 5, 2007: Substance Abuse and Mental Health Services Administration (SAMSHA) Conference February 12, 2007: The Performance Institute Training

9/7/2015 PAGE 46 Future Outreach Scheduled April 9, 2007: Congresswoman McMorris Rodgers Applicant Training via Conference Call Spokane Washington April 25, 2007 NGMA Presentation

9/7/2015 PAGE 47 Grants.gov PMO Support Visit website and provide feedback via Call the Help Desk M-F 7 a.m. – 9 p.m. ET – GRANTS Visit FAQs: Training others on Grants.gov please contact us and we can provide assistance or materials.

Next Stakeholder Webcast July 19, 2007

Q&A