The Basics on Capital Project Financing Presented by: Mark Brewer November 2012

Introduction Do More…With Less

Finance Mission Successfully complete all projects at the lowest possible cost of delivery

Department Mission Successfully complete all projects and let finance figure out how to pay for them

Prescription Evaluate CIP Process Evaluate CIP Process Follow the Strategy Follow the Strategy Identify Specific Funding Options Identify Specific Funding Options Secure the Funding Secure the Funding Manage Funding Requirements Manage Funding Requirements Audit/Closeout the Project Audit/Closeout the Project

Evaluate CIP Process Expand Project Descriptions Expand Project Descriptions –Project names are insufficient –Detailed project elements are required Question Priorities/Timelines Question Priorities/Timelines –Every project cannot be the top priority –What if there were no funds? Segregate by Categories Segregate by Categories –Water, Wastewater, Stormwater, Parks & Rec., Police, Fire, Solid Waste, etc.

Follow the Strategy

Identify Specific Funding Options Match project type with funding source Match project type with funding source –List potential source in CIP Gather funding source information Gather funding source information –Get rules, forms, applications Know the flow Know the flow –Identify funding cycle –Outline the steps

Identify Specific Funding Options Water: Drinking Water State Revolving Fund (SRF) Loan Program, FRWA Interim Financing Program, EPA Special Water Grants Program, State Bond Loan Program, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG) Water: Drinking Water State Revolving Fund (SRF) Loan Program, FRWA Interim Financing Program, EPA Special Water Grants Program, State Bond Loan Program, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG) Wastewater: State Revolving Fund (SRF) Loan Program for Water Pollution Control, FRWA Interim Financing Program, Small Disadvantaged Communities Grant Program, EPA Special Water Grants Program, Water Quality Improvement and Water Restoration Grant Program (Special Appropriations under Florida Statute ), State Bond Loan Program, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG) Wastewater: State Revolving Fund (SRF) Loan Program for Water Pollution Control, FRWA Interim Financing Program, Small Disadvantaged Communities Grant Program, EPA Special Water Grants Program, Water Quality Improvement and Water Restoration Grant Program (Special Appropriations under Florida Statute ), State Bond Loan Program, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG)

Identify Specific Funding Options Stormwater: State Revolving Fund (SRF) Loan Program for Water Pollution Control, Flood Mitigation Assistance Grant Program, Hazard Mitigation Grant Program, Non-point Source Funding (Section 319(h)), Pre-Disaster Mitigation Program Competitive Grant, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG) Stormwater: State Revolving Fund (SRF) Loan Program for Water Pollution Control, Flood Mitigation Assistance Grant Program, Hazard Mitigation Grant Program, Non-point Source Funding (Section 319(h)), Pre-Disaster Mitigation Program Competitive Grant, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG) Transportation: Economic Development Transportation Fund - Road-Fund Incentive program, Office of Tourism, Trade and Economic Development (OTTED), Transportation Enhancements Program, FDOT Local Agency Program, FDOT Local Technical Assistance Program, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG) Transportation: Economic Development Transportation Fund - Road-Fund Incentive program, Office of Tourism, Trade and Economic Development (OTTED), Transportation Enhancements Program, FDOT Local Agency Program, FDOT Local Technical Assistance Program, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG)

Know the Flow

Secure the Funding Prepare application Prepare application Schedule local approvals early Schedule local approvals early Submit on-time Submit on-time Follow-up, Follow-up, Follow-up Follow-up, Follow-up, Follow-up

Manage the Funding Establish file system Establish file system Follow the rules, regulations & procedures Follow the rules, regulations & procedures Pay special attention to procurement Pay special attention to procurement Meet all reporting requirements Meet all reporting requirements Records retention focus Records retention focus

Audit/Closeout Submit Annual Audits to Agency Submit Annual Audits to Agency Agency Closeout Site Visit Agency Closeout Site Visit Conduct Project Specific Audit Conduct Project Specific Audit Maintain Records Maintain Records