V 0.1Slide 1 Security – Audit Trail How to maintain audit trail? Access Control Other Information Configuration Customization  audit trail  purge log  report  view backup log  FMP audit trail  staff audit trail Authorized user

V 0.1Slide 2 Security – Audit Trail Audit Trail :  The Audit Trail function allows user to view or download the audit trail which records the important transactions.  User can choose to archive the audit trail when the system is out of disk space. After the archive, the corresponding audit trail records will be deleted from the database so as to release database space.  The audit trail of the Staff and FMP modules can only be viewed, downloaded or archived by users of the ‘SCHOOL_HEAD’ group. They are covered in the ‘Staff Audit Trail’ & ‘FMP Audit Trail’ functions.

V 0.1Slide 3 Select date range Select module to view Security – Audit Trail

V 0.1Slide 4 Security – Audit Trail Click OK to download audit trail

V 0.1Slide 5 Security – Audit Trail View :

V 0.1Slide 6 Security – Audit Trail View :  Select “Open the file”, the audit trail will be shown in MS Excel format.  The Audit Trail file shows the details of each transaction performed in the system relating to the selected module and time period. The user ID of the user who issued the action, the action performed, date and time of action, etc. are recorded in each audit trail record. The records are displayed by order of date and time.

V 0.1Slide 7 The “To” date cannot be earlier than the “From” date Select the end date range Security – Audit Trail

V 0.1Slide 8 Security – Audit Trail Archive :  All audit trail records that have been archived will be stored as a physical file in ZIP format in the pre-defined directory as stated in the System Configuration function.  After unzipping, the original file is in MS-Excel CSV format.  The audit trail records that have been archived are permanently removed from the WebSAMS database. These records cannot be restored to the system  After an archive action, a new audit trail record will be created under the Security module.

V 0.1Slide 9 Click the link to download the archived audit trail file Check the box to select file(s) delete. Click Delete button Downloading of archived audit trail file is not available outside SAMS LAN segment Security – Audit Trail Click ESC To Return