WITSA Board of Directors Meeting January 27, 2014 via Conference Call

Call to Order & Opening Remarks Santiago Gutierrez

Roll Call Anders Halvorsen

Board of Directors CityNameOrganizationAttendance 1KabulOmar AnsariNICTAA 2Buenos AiresDr. Silvia BidartCESSI 3DhakaShaheen Mahmud IqbalBCS 4MinskDr. Boris KomrakovInfoPark 5HamiltonJohn KyleBermuda Chamber of Commerce 6Sao PauloRoberto MayerASSESPRO 7TorontoKarna GuptaITAC 8SantiagoLuis SteinGechs 9TaipeiJames LiuCISA 10CairoEng. Tarek A Monem TahaEITESAL 11AthensYannis SirrosSEPE 12KowloonFrancis FongHKITF 13TokyoTakashi IgarashiJISA 14NairobiWaudo SigangaCSK

Board of Directors CityNameOrganizationAttendance 15BeirutNizar ZakkaPCA 16Kuala LumpurLooi Kien LeongPIKOM 17Mexico CityDr. Amado EspinosaCANIETI 18Mexico CitySantiago GutierrezCANIETI 19AbujaFlorence SerikiITAN 20SeoulKi-Chul KimFKII 21BucharestDr. Vasile BaltacATIC 22MidrandRoger LatchmanITA 23MadridAntonio CimmoraAMETIC 24VirginiaShawn OsborneTechAmerica 25LondonJulian DavidIntellect

CityNameOrganizationAttendance 1TokyoJunko KawauchiJISA 2VirginiaDr. Jim PoisantWITSA 3VirginiaAnders HalvorsenWITSA 4CanberraTim ConwayWITSA 5SandakanJeralyn QuinsayasWITSA In Attendance

Approval of Minutes Santiago Gutierrez Sao Paulo, Brazil November 11,

Matters Arising Jim Poisant

Matters Arising: BOD Meeting; Nov 11, ITEM IT Barometer Study-The Board wanted to have more information on the IT Study presented in Sao Paulo-On the agenda. GPATS 2015-Potential of having the GPATS in 2015 in Qatar was presented to the BOD-On agenda 2014 Budget and Business Plan –On agenda

DR. AMADO ESPINOSA TREASURER’S REPORT 10

Treasurer's Report: Income (Summary 12/31) 11 Initiatives Income144, WITSA Events Income825, Other Income87, Total Income1,059, Expenses Contract Services88, Operations17, Salary and Benefits385, Travel Expenses45, Bad Debts57, Other Expenses20, Total Expense614, Net Income445,573.50

12 Treasurer's Report: Balance Sheet 12/31 ASSETS Current Assets Cash Accounts693, Accounts Receivable Net of Allowance83, Prepaid Expenses4, Investments - CD's104, Net Fixed Assets1, TOTAL ASSETS888, LIABILITIES & EQUITY Liabilities Current Liabilities Credit Card Payables1, Accrued Expenses29, Deferred Revenue38, Total Liabilities69, Equity Unrestricted Net Assets373, Net Income445, Total Equity818, TOTAL LIABILITIES & EQUITY888,545.18

1. Business Plan Draft – Comments and Inputs in Lisbon 2. WCIT 2014 Update 3. WCIT 2014 Delegate Recruitment Support: (a) Marketing agreements (b) Report in Lisbon 4. Adding Membership Value/Sustaining WITSA 5. IT Barometer Study Status 6. GPATS/MENA ICT Legal Assessment on Iran membership Request Discussion Block

Santiago Gutierrez 2014 Business Plan 14

15 Board Directors have been provided with three key inputs for the Board to come up with a new Business Model 2014 BUSINESS PLAN – Draft (Executive Committee) Agreements on “What do we want WITSA to be? (Planning session, Nov 10, 2013 ADDING VALUE WHILE SUSTAINING WITSA (Secretary General) Nov. 10, 2013, WITSA Members (Sao Paulo): What do we want WITSA to be? Should be recognized as the global voice of ICT and as an aggregator of this Sector with truly global reach Needs to become the lead reference for ICT Global Public Policy guidance Should enhance Trade and Business between its members Should be widely known globally Needs to bring into its focus the development of SMEs in the ICT Sector

1st: Ensure Short and long Term Financial Sustainability 2nd: Design and Implement New Business Model providing enhanced membership value What do we want to accomplish? 16

17 How to strengthen our presence In global organizations? How do we become Sustainable? How do we make money? How do we become valuable And relevant? We, as Board Directors, need to address key questions in order to define WITSA´s new business model What do we want to evolve into? …Recognized as the voice of The ICT Industry? What is the new Environment that We need to Respond to Which are the current Needs of our Members? REQUIRES BOD & ALL MEMBERS ACTIVE PARTICIPATION

Study the three inputs provided BOD will get a set of questions (no later than January 31) to guide your thinking and to answer back Responses back from BOD (no later than February 14) A strawman version will be presented for discussion at Lisbon When we approve a final version, we will leverage WCIT 2014 exposure to position our new business model to the WORLD We should arrive to Lisbon with a pretty good idea on what we want WITSA to become and how to get there 18

WCIT 2014 Update Dr. Amado Espinosa / Santiago Gutierrez

WITSA requested that each member consider pledging to recruit a certain amount of delegates for the WCIT 2014 in Mexico. Each member association will be contacted for pledges and marketing agreements. Report on delegate pledges in Lisbon Board of Directors WCIT 2014 Delegate Pledges (Jim Poisant) 20

Jim Poisant ADDING VALUE WHILE SUSTAINING WITSA 21

 This is a draft paper intended to present initial ideas to WITSA board members  A discussion on the future of WITSA will be an agenda item for our meeting in Lisbon  This process is to facilitate your thought process to bring your ideas to Lisbon PURPOSE 22

 WITSA has reached a critical point in its history  WITSA is too dependant on event revenue  Must seek sustainable alternative revenue resources  Must enhance its value to its members in order to remain relevant and to grow. BACKGROUND/DRIVERS OF CHANGE

Events trade missions, other networking activities Global ICT Excellence Awards Discounted tickets at WITSA events Access to Global Network Voting rights Public Policy Support Eligible to host WITSA events PRESENT WITSA MEMBERSHIP OFFERINGS

 Public Policy Support  Business Development Support  Networking (Local/Regional Networking  Events/Workshops  Committee Involvement  Research  Grant Opportunities MEMBERS OFFER TO THEIR MEMBERS 25

 What additional value can WITSA offer to members that members cannot obtain by themselves?  If so, would members pay for them? KEY QUESTIONS

 Public Policy  Business Development for their Members (Not necessarily in this order) WHICH OFFERINGS COULD WITSA ADD ADDITIONAL VALUE ? 27

Recommendation  A select number of WITSA members assign policy staff to work with WITSA (virtually) to increase capacity and capabilities of both members and WITSA  Members should be able to save money on staffing while increasing productivity and credibility PUBLIC POLICY (LEVERAGING) 28

 All members will be able to use WITSA to provide support for their policy positions  Instead of one country/association representation members can leverage the global voice of WITSA  Adds credibility to members positions and voices WHY DOES THIS RECOMMENDATION MAKE SENSE? 29

 Member associations do not possess the network and capabilities of WITSA to aggregate information, organizations, institutions, individuals, and corporations on a global scale to facilitate business opportunities for their members BUSINESS DEVELOPMENT 30

 Recommendation: WITSA should establish an office for global business development  Central repository for global procurement opportunities i.e., links to government procurements, member business profiles, sub-contract offerings and global contacts. BUSINESS DEVELOPMENT 31

 By providing this offering, WITSA increasing its value to its members and in turn, members increase their value to their members  The ICT industry grows through expanded development and WITSA members benefit WHY DOES THIS RECOMMENDATION MAKE SENSE? 32

 Public Policy- adding human and research resources donated by members would not cost WITSA additional funds. It should reduce member staffing costs as members will be leveraging WITSA and other members  Cost savings could be shared with WITSA HOW WILL WITSA’S NEW OFFERINGS SUSTAIN THEMSELVES? 33

 Dues (INCREASE 20% BY 2016) =20K  Global Partners-10 BY 2016=250K  Advisory Council Corporate Members: 10 BY 2016=150K  Grants-1M BY 2016 (20% Overhead)=200K  Global Business Development Office X $99.00 Per Subscription=99K annually  TOTAL $659K HOW WILL WITSA’S EXISTING & NEW OFFERINGS SUSTAIN WITSA W/O EVENTS? 34

 Add business development staff person Perhaps a member would support this person if the office was located within their offices  Hire grant writer/s for up to 10 grants STAFFING PLAN PHASE I (6-12 MONTHS) 35

WITSA Board of Directors Office of Event Support Operations Manual Best Practices Consulting Delegate Data base Office of Policy Advocacy/Public Relations Papers/Media WITSA Positions Advisory Council Office of Development Grants Alternate Sources of Funding Endorsements Office of Membership Services/Admin Billing Annual Survey Web Site Member Recruitment Office of Institutional Relations Global Branding Speeches Membership Office of Global Business Development Global Procurements Best Business Practices Business Database WITSA’s Future Organization 2-5 Years (One Possible Scenario) Chairman Secretary General

Dr. Silvia Bidart Global IT Barometer Study Status 37

Dr. Jim Poisant & Nizar Zakka WITSA Global Policy Action & Trade Summit / MENA-ICT

Assessment on Iran Membership: Input from Legal Counsel 39 Due to U.S. sanctions against Iran Legal Counsel strongly discourages WITSA allowing IRAN to join as a member (even at no cost) Penalties: Loss of non-profit status Criminal charges against WITSA Board of Directors Fines of $250,000 against WITSA

Discussion & Approval of 2014 Budget Dr. Amado Espinosa/Santiago Gutierrez Decision Block

LINK: DISCUSSION APPROVAL 2014 BUDGET (Ref. of 1/24) 41

Regional Vice Chairman Reports 1.AfricaRoger Latchman 2.Middle East & North AfricaNizar Zakka 3.Europe (EU + EEA)Yannis Sirros 4Latin AmericaSilvia Bidart 5.CaribbeanJohn Kyle 6.Asia PacificTakashi Igarashi

CountryOrganizationContact DetailsDescriptionDate of Communication MauritiusMauritius IT Industry Association (MITIA) Sent via Request for a contact person and introduce WITSA. Inform of new website Received a reply from Ms. Henna Beeharry to contact MITIA’s President, Mr. Neemalen Gopal. I have ed Ms. Beeharry and Mr. Gopal introducing WITSA and inform of new website. Awaiting reply from them. Jan 16 Cape VerdeINOVE for a contact person and introduce WITSA. Inform of new website Jan 16 Africa 43

CountryOrganizationContact DetailsDescriptionDate of Communication GhanaInformation Technology Association of Ghana (ITAG) for a contact person and introduce WITSA. Inform of new website Jan 16 BotswanaBotswana Information Technology Society (BITS) WITSA. Inform of new website Received reply from Lebo Khanda. Jim has ed the 25 reasons to join WITSA doc and you have also made contact with BITS. Jan 16 ZambiaComputer Society of Zambia (CSZ) Sent via Request for a contact person and introduce WITSA. Inform of new website Jan 16 Africa 44

CountryOrganizationContact DetailsDescriptionDate of Communication QatarQatari Businessmen Association essmen.org Request for a contact person and introduce WITSA. Inform of new website Jan 16 BahrainBahrain Information Technology Society (BITS) m.bh; Request for a contact person and introduce WITSA. Inform of new website Jan 16 Saudi Arabia Saudi Computer Society Sent via g.sa g.sa Request for a contact person and introduce WITSA. Inform of new website Jan 16 OmanInformation Technology Solutions Center Knowledge Oasis Muscat om Request for a contact person and introduce WITSA. Inform of new website Jan 16 Middle East and North Africa (MENA) 45

Europe (EU + EEA) 46 Yannis Sirros

Latin America 47 Dr. Silvia Bidart

Caribbean 48 John Kyle

CountryOrganizationContact DetailsDescriptionDate of Communication BruneiInfoCom Federation of Brunei (IFB) Sent via Reconnect with IFB from Inform about new website. Jan 8 IndonesiaIndonesian Information Technology Federation (FTII) Silvia - Introduction.Oct 10, 2013 Silvia - Gunawan - Inform about new website. Jan 8 Timor-LesteTimor Leste Studies Association Easttimorstudies- au Request for appropriate contact person to introduce WITSA. Inform of new website Jan 16 Asia Pacific 49

CountryOrganizationContact DetailsDescriptionDate of Communication FijiICT Association of Fiji Sent via Request for a contact person and introduce WITSA. Inform of new website Jan 16 MacauMacau Computer Association (MCA) Adam Lao - rg.ma rg.ma Reconnect with MCA from Inform about new website. Jan 16 Asia Pacific 50

COMMITTEECHAIRMAN  Global Policy Action & Trade (GPATS)  WITSA Advisory Council Santiago Gutierrez / Tim Conway  MembershipNizar Zakka  Global TradeDavid Wong Standing Committee Reports 51

Global Policy Action Committee/ WITSA Advisory Council Santiago Gutierrez / Tim Conway

 WITSA’s Trade Paper Released at GPATS 2013 Trade Policy Continues WITSA’s commitment to free trade through non- discriminatory multilateral trade negotiations Also reflected in São Paulo Declaration WTO Bali Ministerial Meeting – progress “The Bali Package”  Trade facilitation measures, special treatment for LDCs, and agricultural trade measures ITA expansion – talks collapsed due to China intransigence (wants less items covered); lobbying at WEF, Davos

 Global Multistakeholder Meeting on Internet governance, to be held in Brazil in April Internet Governance Policy Concerned about governments seeking multilateral models of Internet governance, vs. the multistakeholder model Some governments continue to speak about introducing data localization restrictions WITSA working with ICC BASIS, and IGF on this issue

 Privacy and Cyber-security papers on hold  Publication of draft “Six Principles” on web site, seeking comment  Reflects “Reform of Government Surveillance” campaign  Seeking member, Advisory Council comment  WEF, Davos announcement of 2 year investigation of govt use of Internet data, and rules to protect citizens’ rights online Information Management Policy

Global Taxation Policy OECD/G20 Project to develop global government action to overcome concerns about taxation base erosion due to profit shifting (the BEPS project)the BEPS project OECD last week reported challenges to project; recognition the issue affects all “digitized” sectors (not just ICT) Needs to be watched; working with Digital Europe

Membership Committee Nizar Zakka

Global Trade Committee David Wong

 Trade Mission to Guadalajara; September 29 th to October 1 st WITSA Trade Mission 59 Type of ParticipationEarly Bird: Jan 6 - Apr 30 Regular: May 1 - Aug 31 Final & On-site: From Sep 1 Trade Mission Pass$450.00$550.00$ Full Conference Pass Trade Mission Pass World class event11 Keynotes and Panels with World’s influential IT speakers1 Trade Mission, B2B & Networking11 Coffee breaks11 Lunches11 Workshops1 Delegate material11 Welcome reception1 Gala Dinner1 Exhibition Area access11 Tours -Spouse program (Monday & Tuesday)

 Request to include: Opening Ceremony, Keynote and Gala Dinner in the Trade Mission package  Request for a detailed registration for companies participating in Trade Mission (B2B registration) WITSA Trade Mission 60

Calendar of Meetings

March 2014 in Lisbon, Portugal March 16WITSA Committee Meetings March 17WITSA Board Meeting & Reception March 18ANETIE Conference March 19ANETIE Conference (Morning) ALETI Meeting (Afternoon) March 20ALETI Meeting

Other Business / Open Discussion

THANK YOU See you in Lisbon