An Alternative to FUPLOAD – Uploading Transactions with FOAPAL Checks Carole Wilson/Don Sloan UNC Wilmington

Session Etiquette Please turn off all cell phones. Please keep side conversations to a minimum. If you must leave during the presentation, please do so as quietly as possible. 2

Introduction Discuss UNCW’s feed process for non-Banner feeds Discuss how UNCW verifies FOAPAL information prior to finance feed processing Discuss how UNCW utilizes Banner functionality as well as locally developed applications to automate finance feed processing Determine if UNCW’s processes are functional for your campus 3

Agenda Why Create the Process How Did UNCW Setup the Process What Is the Process Who Uses the Process at UNCW 4

Why Create the Process Needed to upload feeds from 3 rd party software applications as well as locally developed systems Needed to upload feeds from excel files where departments had no software applications to create the feed Could use excel file template similar to FRS data load template No UNIX folders established for excel files in which users could drop files Lack of Banner experience FUPLOAD was problematic per Banner consultant UNCW initially created the process when Banner was first implemented 5

How Did UNCW Setup the Process Created Samba shares for every area submitting excel file feeds All feed users either map a drive or create a shortcut on their desktop to the Samba Share folder These Samba shares are to be cleaned out periodically by the folder administrators 6

How Did UNCW Setup the Process Created UNCW table to maintain folder system id linkage and identifies folder administrators 7

How Did UNCW Setup the Process Created UNCW table to map CSV columns to Oracle fields in GURFEED 8

How Did UNCW Setup the Process Created 3 temporary GURFEED staging tables 9 No document numbers on feeds at this point

How Did UNCW Setup the Process Created FTMSDAT records for Rule Code and Folder Info 10 Allowable Rule Codes

FTMSDAT 11 Process NameFolder Name Default Date – Options can be TODAY, ACCRUAL, MONTHEND, YEAREND Default Rule Code System ID

FTMSDAT 12 Process NameFolder Name Default Date – Options can be TODAY, ACCRUAL, MONTHEND, YEAREND Default Rule Code System ID

How Did UNCW Setup the Process Wrote 2 Banner processes –FWFMPORT Checks Samba directories for CSV files Removes quotes from the description field Verifies the default org/program are correct Identifies the default rule code and system ID based on FTMSDAT setup Moves error free excel feeds into temporary GURFEED staging table Moves files with errors (typically FOAPAL errors) into a subdirectory and renames the file with xxx.errors Sends to folder administrators with errors –FWLOADA Add document numbers to all feeds in all temporary GURFEED staging tables Moves all feeds from temporary GURFEED staging tables to GURFEED 13

What is the Process Anytime During the Day User puts CSV file in Samba share (windows-enabled folder on UNIX box) –File names cannot be longer than 35 characters –Files with the same name will be overwritten –Commas should never be used in the description field 3 rd party and locally developed applications put data into appropriate temporary GURFEED tables 14

What is the Process Hourly During the Day through UC4 (AppWorx) FWFMPORT is run –Checks Samba directories for CSV files –Removes quotes from the description field –Verifies the default org/program are correct –Identifies the default rule code and system ID based on FTMSDAT setup –Moves error free excel feeds into temporary GURFEED staging table –Moves files with errors into a subdirectory and renames the file with xxx.errors –Sends to folder administrators with errors 15

What is the Process Every 2 Hours During the Day through UC4 (AppWorx) FWLOADA –Add document numbers to all feeds in all temporary GURFEED staging tables –Moves all feeds from temporary GURFEED staging tables to GURFEED FURFEED FGRTRNI FGRTRNR Feeds are now in Banner Finance! 16

Who Uses the Process at UNCW Accounting – Daily, month end, year end Accruals – Beginning balance adjustments, entry to be reversed, prior year reversals, cash entry, accrual reclass adjustments Budget – Budget entries Facilities - Work order, gas and utility charges Postal – Mail charges Purchasing – PACS charges Telecom – phone charges and encumbrances 17

Summary Process takes a little setup with samba shares and FTMSDAT Maintenance free for the most part Runs seamlessly throughout the day Financial Accounting uses this process for all journal entries submitted by any campus user 18

Questions & Answers Thank You! Carole Wilson Don Sloan 19