SHAREPOINT BUSINESS WORKSHOP JUNE 2011

maternity leave letter format sick leave annual leave leave policy leave form leave application application for leave application format leave forms study leave leave from compassionate leave paternity leave leave letter leave application forms leave application format application format for leave sick leave policy leave entitlement

3% improvement = R7.2m saving Exploit existing information Less duplication Shorter time to market Compliance Easier to use Better service Common language Less impact with staff loss Less clicks

Expand all folders and screen dump, show docs in lowest levels

Make lists of what’s common in each one – make it smarter than before!

Create a Document Library for each new grouping – don’t forget the description! Create the columns based on your extracted metadata

Use either Choice fields, Lookups or Site Columns depending on what’s re-usable

Upload docs and tag them accordingly Finally, create Views to sort the documents

SharePoint 2007 – Using Metadata to Replace Subfolders Tutorial What is Metadata and Why Should I Use It? When to Use SharePoint and When to Use File Shares SharePoint 2010 – Create a Document Library, Create Columns, Create Views (Videos) Or embedded into blog if you can’t access Youtube