Fixed Assets. Definition Capital Asset Tangible Life is greater than 1 year Significant value ($5,000 or greater per unit) Identified and controlled through.

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Presentation transcript:

Fixed Assets

Definition Capital Asset Tangible Life is greater than 1 year Significant value ($5,000 or greater per unit) Identified and controlled through inventory

Capitalization Threshold Effective & Beyond Assets shall be capitalized if the cost is $5,000 or greater per unit Total cost of a “set” of items exceeding $5,000 will not be considered a capital asset.

High Pilferage Locally Defined Assets (Inventory) Non-capital assets (less than $5,000 per unit) These items are typically tracked for insurance purposes and to deter/detect theft Typical account code for high pilferage assets is 6399 Supplies

High Pilferage Computers (CPU, laptops, servers) Printers and Multi-function Printers Fax Machines Computer Scanners TV’s/Plasma Screens/LCD/LED Panels DVD/VCR/Blueray players CD Players Camcorders Digital Cameras Photographic Cameras Scientific/Graphing Calculators Video/Computer Projectors Document Cameras eReaders (Nook, Kindle, etc.) Mobile Devices (iPad’s, iTouch, iPod’s, etc.)

High Pilferage Centralized Receiving Ship To Address on PO = S800 Assets tagged with barcode labels during the receiving process at Central Warehouse If received at your location without barcode, contact Rudy Ramirez

Intended Use Identify in PR Notes who will be assigned the asset and the room number, department or office it will be located at, “Sandra Garza, 3 rd Grade Teacher, Room 32” “Albert Canales, Principal’s office” “Hector Gloria, Accounting Department” “Mayra Lopez, Library”

Donated Assets Board Policy CDC(Local) - The Superintendent shall notify the Board of, and the Board shall formally acknowledge, each gift or donation having a value of at least $5,000 Contact Rudy Ramirez at to tag and inventory any donated assets received by your campus

Disposal of Assets

Disposal of Federal Assets Assets purchased with federal funds are subject to the federal guidelines (34 CFR 80.32) Assets with a current per-unit fair market value of less than $5,000 may be retained, sold or otherwise disposed of with no further obligation to the awarding agency Assets with a current per unit fair market value in excess of $5,000 may be retained or sold and the awarding agency shall have a right to an amount calculated by multiplying the current market value or proceeds from sale by the awarding agency's share of the equipment

Other Disposals A hardcopy disposal form is not required for the disposal of surplus, obsolete, broken or damaged furniture, scrap metal, tires and non-capital or non-high pilferage equipment Submit a work order on KACE indicating what surplus/obsolete items to schedule for pick up: “10 desks, 20 chairs, 2 file cabinets, etc” Broken furniture (trash) is to be disposed of by Custodian in dumpster For additional information contact Javier Gallegos at

Questions