Project Scheduling Progress Report By: Ernawati Mustafa Kamal School of Housing, Building & Planning Universiti Sains Malaysia

What is project? A project is a collection of tasks that must be completed within certain time frame, with specific cost & quality.

What do we do to get it done? What is Project Input Land Money (capital) Labour Material Machine Process Output Design Product Buildings Infrastructure What do we do to get it done? How do we do it? Planning What do we want?

Project Scheduling Objectives Estimating time of project by determining the earliest start and finish of each activity. Finding the minimum cost schedule needed to complete the project by a certain date. Investigating the results of possible delays in activity’s completion time. Progress control Smoothing out resource allocation over the duration of the project.

Project Scheduling Tasks are called “activities.” - Estimated completion time (and sometimes costs) are associated with each activity. - Activity completion time is related to the amount of resources committed to it. - The degree of activity details depends on the application and how specific is the data.

Identifying the Activities of a Project To determine optimal schedules we need to Identify all the project’s activities. Determine the precedence relations among activities.

Identifying Activities Example: - Company A is a contractor & they need to construct a house.

Identifying Activities Major task they need to perform & complete: - Sub-structure - Superstructure - Internal Finishes - Services and finishing - External Works

Identifying Activities Company A needs to develop a precedence relations chart. The chart gives a concise set of tasks and their immediate predecessors.

Identifying Activities Activity Description A Piling Sub-Structure B Pile caps and ground beams C Frame D Upper Floors E Roof F Stairs and Ramps Superstructure G External Walls H Windows and External Doors I Internal Walls and Partitions J Internal Doors Internal Finishes K Wall finishes L Floor Finishes M Ceiling Finishes

Identifying Activities Activity Description N Sanitary installation Services & Finishing O Water installation P Electrical installation Q Road, Paths, Pavings & Surfacing External Works R Landscaping and Irrigation Systems S Fencing T External drainage U External services From the activity description chart, we can determine immediate predecessors for each activity.

Scheduling Tools & Techniques Mathematical Analysis - calculating theoretical early and late start and finish dates for all projects activities without regard for any resource limitations. - The resulting dates are not schedule, but it indicate the time period within which activity should be schedule.

Mathematical Analysis Critical Path Method (CPM) Graphical Evaluation and Review Techniques (GERT) Program Evaluation and Review Technique (PERT)

Scheduling Tools & Techniques Bar Charts - Milestone charts - Gantt charts Horizontal time scale is used, often divided into weeks. Various operations comprising the project are listed vertically down the left-hand side.

Bar Charts The timing and duration of each operation indicated by a horizontal bar spanning the relevant period of weeks and shown on the same line as the operation it refers to.

Example of Bar Charts

Example of Bar Charts

Example of Bar Charts

Example of Bar Charts

Progress Report It is a document used for updating the progress of work. Can be in many forms i.e: report (short report, formal report), memo, letter, or presentation.

What is expected to be in progress report? Background of the project Discussion of achievement during that period of time (including the photos). Discussion of the problems arise Discussion on the work to be completed. Current cost/budget Assessment of whether you will meet the objectives in the proposed schedule and budget