Preparing for Promotion Thursday 17 March 2011 Professor Judyth Sachs Professor Jim Piper Mr Tim Sprague

Principles Macquarie University: is committed to recognising and rewarding sustained excellence in its staffis committed to recognising and rewarding sustained excellence in its staff recognises the diversity of the institutionrecognises the diversity of the institution committed to principles of equity, equal opportunity, privacy and confidentialitycommitted to principles of equity, equal opportunity, privacy and confidentiality

Policy Must demonstrate sustained achievement at your current level of appointment in the three areas of academic endeavour: TeachingTeaching ResearchResearch Community EngagementCommunity Engagement

For promotion Demonstrate how you meet the criteria of the level to which you seek promotionDemonstrate how you meet the criteria of the level to which you seek promotionand Demonstrate that your all-round performance clearly exceeds the expectations and criteria of your current level.Demonstrate that your all-round performance clearly exceeds the expectations and criteria of your current level.

Standards Levels B and C – excellence in at least one element Level D – excellence in at least two elements Level E – excellence in all three elements

Selection Criteria Indicative Minimum level of experience, skills and knowledge expected at each Level Separated into three elements: TeachingTeaching ResearchResearch Community EngagementCommunity Engagement

Planning Time to put together applicationTime to put together application –(one month, one year, two years etc) Profile for applicationProfile for application –(criteria, profile myths) Comfort level: risk takingComfort level: risk taking –10%, 50%, too early, too late, just right

Appraising Aren’t you simply good at your current level?Aren’t you simply good at your current level? Why is now the right time?Why is now the right time? –Rather than last year, or next year Am I ramping or stepping?Am I ramping or stepping? –Qualitative or quantitative –Not time served What will I do if I am unsuccessful?What will I do if I am unsuccessful?

Packaging The “I”s have itThe “I”s have it –Impact or influence –Innovation or initiative –International or invitation TeachingTeaching –What got, what need, how package ResearchResearch –What got, what need, how package Community EngagementCommunity Engagement –What got, what need, how package

Organising Others Head of Department Involve earlyInvolve early Help them do their jobHelp them do their job This is what I think I need to do … What do you think I need to do?This is what I think I need to do … What do you think I need to do? Be prepared to hear that the application might be prematureBe prepared to hear that the application might be premature

Organising Others Referees Your responsibilityYour responsibility Involve earlyInvolve early Help them do their jobHelp them do their job Be prepared to hear that improvements neededBe prepared to hear that improvements needed Preferably not someone you have published or researched with in the last 5 yearsPreferably not someone you have published or researched with in the last 5 years Be strategic – appropriate to profile, knowledgeable of work, people of standing, preferably internationalBe strategic – appropriate to profile, knowledgeable of work, people of standing, preferably international

Preparing Paperwork Information on the HR website: on the HR website: Policy / Procedure on Policy CentralPolicy / Procedure on Policy Central Contact HR for helpContact HR for help Ask previously successful colleagues if you can look at their applicationsAsk previously successful colleagues if you can look at their applications Accurate, simple, succinctAccurate, simple, succinct Help people on committees do their jobHelp people on committees do their job

Application Draft 1: work up with “mentor” Draft 2: discuss with Head of Department Draft 3: discuss with Executive Dean Draft 4: three reads Friend, foe, swingerFriend, foe, swinger Draft 5: almost there: let sit Accurate simple, succinctAccurate simple, succinctFinal

Discipline Report Prepared by Head of DepartmentPrepared by Head of Department Opportunity for HoD to describe your disciplineOpportunity for HoD to describe your discipline Allows Promotion Committee members to interpret the significance of your achievements in relation to the discipline standards and the area of your workAllows Promotion Committee members to interpret the significance of your achievements in relation to the discipline standards and the area of your work Sight report yourselfSight report yourself Provide comments, if appropriateProvide comments, if appropriate

Preparing for an interview Head of Department: discuss, rehearse possible Q and AHead of Department: discuss, rehearse possible Q and A Candidate nominee (friend): another academic who has expertise and in-depth knowledge of workCandidate nominee (friend): another academic who has expertise and in-depth knowledge of work If called for interview – must attendIf called for interview – must attend

Preparing for the interview No surprisesNo surprises Make it a positive experience; interview should value addMake it a positive experience; interview should value add Rehearse – accurate, simple, succinct, display discipline knowledge but don’t retreat into jargonRehearse – accurate, simple, succinct, display discipline knowledge but don’t retreat into jargon Be confident, competent and communicate clearlyBe confident, competent and communicate clearly

Promotions Committees Faculty Committees for Level B University Committees for Levels C, D and E External Assessor – Level E only nominated by HoDnominated by HoD application sent with 3 pieces you select from your research evidenceapplication sent with 3 pieces you select from your research evidence report included in Level E Committee considerationsreport included in Level E Committee considerations

Research Applicants required to address: Research performanceResearch performance Leadership in researchLeadership in research Research mentoring and research training (eg HDR supervision)Research mentoring and research training (eg HDR supervision) Research collaborationsResearch collaborations

Research Important to demonstrate evidenceImportant to demonstrate evidence Include rankings of articles as per the ARC publication ratingsInclude rankings of articles as per the ARC publication ratings Citations (or equivalent recognition in their field)Citations (or equivalent recognition in their field)

Important to Note There is application support with 4 templates (compulsory)There is application support with 4 templates (compulsory) 3 rounds per year instead of 1 & Level E can be applied for in every round3 rounds per year instead of 1 & Level E can be applied for in every round Regular opportunities to reward and recognise academic staff for their achievements.Regular opportunities to reward and recognise academic staff for their achievements. Applicants are notified just 4 months after submissionApplicants are notified just 4 months after submission Promotion is effective just 1 month after notificationPromotion is effective just 1 month after notification Applicant can add comments to Discipline Report irrespective of whether the Exec Dean has commentedApplicant can add comments to Discipline Report irrespective of whether the Exec Dean has commented

Responsibilities of Applicant No late applications accepted under any circumstances – must submit application by 5pm EST to C4B on the deadline dateNo late applications accepted under any circumstances – must submit application by 5pm EST to C4B on the deadline date Academic Promotion Policy and Procedure must be read prior to compiling an applicationAcademic Promotion Policy and Procedure must be read prior to compiling an application Must ensure referees submit their references directly to Lisa Warren in HR by the deadlineMust ensure referees submit their references directly to Lisa Warren in HR by the deadline Must ensure that the Discipline Report is completed by the HOD and submitted with application by the deadlineMust ensure that the Discipline Report is completed by the HOD and submitted with application by the deadline

Questions?