JAN is a service of the U.S. Department of Labor’s Office of Disability Employment Policy. 1 JAN Webcast Series: Inclusive Workplaces Anne Hirsh, JAN CoDirector Andrea Yanego, SPHR, CDR, West Virginia University Lou Orslene, JAN CoDirector January 13, 2015

Inclusive Workplaces Overview  Section 503 review  Self-identification  Employer perspective  Pre-employment testing  Questions 2

Inclusive Workplaces Office of Federal Contract Compliance Program (OFCCP)  7% utilization goal  Data collection  Document recruitment and outreach activity  Invitation to voluntary self identification 3

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5 mpliance/section503.htm

Inclusive Workplaces Disability Disclosure Research Cornell University Industrial Labor Relations Employment and Disability Institute article - “Perspectives on Disability Disclosure: The Importance of Employer Practices and Workplace Climate” December 2014 issue of Employee Responsibilities and Rights Journal 6

Inclusive Workplaces 7 The “Who I Am” PSA from the Campaign for Disability Employment showcases individuals who are not defined by their disabilities.

WEST VIRGINIA UNIVERSITY Division of Human Resources Employment Services – Talent Strategy Inclusive Workplaces WVU Demographics –Public, land grant university –3,400 administrative/staff positions –3,000 faculty and faculty equivalent positions –student workers, temporary workers, graduate research/teaching assistants, seasonal and casual employees –hires approximately 1,200 non-faculty employees annually 8

WEST VIRGINIA UNIVERSITY Division of Human Resources Employment Services – Talent Strategy Inclusive Workplaces West Virginia University Human Resources understands the success of the University depends on maintaining a highly-skilled and diverse workforce, and we promote a culture that values equal opportunity, innovation, and accountability. –Customer service driven –Recruiters centrally located –Hiring manager and recruiter work together 9

WEST VIRGINIA UNIVERSITY Division of Human Resources Employment Services – Talent Strategy Inclusive Workplaces WVU staff training –ALL recruiters have certified diversity recruiter credential offered through AIRS® –Monthly recruiter meetings –Veterans related training eid=213 –JAN training 10

WEST VIRGINIA UNIVERSITY Division of Human Resources Employment Services – Talent Strategy Inclusive Workplaces WVU recruitment efforts –Relationship with local organizations –Virtual Career Fair –Quarterly meet with WV Veteran Initiative –Hosted Veteran Career Fair –April 2015 Hosting Career Fair specific to hiring people with disabilities 11

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WEST VIRGINIA UNIVERSITY Division of Human Resources Employment Services – Talent Strategy Inclusive Workplaces WVU self-identification –Primarily web based form –Paper copy for some types of positions –Voluntary and confidential –Recruiter review – not hiring manager –Recruiter may reach out to supervisor 13

WEST VIRGINIA UNIVERSITY Division of Human Resources Employment Services – Talent Strategy Inclusive Workplaces WVU Reasonable Accommodation policy –Contact information posted on web –WVU ADA Coordinator –Example of accommodation during application and interview process –WV Division of Rehabilitation Services “Ability Works Recognition Ceremony” 14

WEST VIRGINIA UNIVERSITY Division of Human Resources Employment Services – Talent Strategy Inclusive Workplaces WVU Employment Services/Talent Strategy staff and recruiters work hard to create an environment of diversity, inclusion and opportunity…one job at a time. 15

Inclusive Workplaces Online Applicant Tracking System (ATS)  Assess your ATS  Provide alternative access  Provide access to request accommodation  Text descriptions for visual material  Caption audio and video content  Ensure keyboard navigation  Generous time limits 16

Inclusive Workplaces Make Pre-employment Testing Accessible  Prominently feature accommodation request procedure  Specialist on HR team who understands accessibility and accommodation  Pre-employment testing vendor who understands accessibility  Expect vendor to accommodate  Have a process in place for situations where vendor cannot accommodate  Consider waiving of test 17

Inclusive Workplaces Congratulations! You hired a qualified individual who has a disability! They request an accommodation. What is next? Onboarding Accommodation Assessment 18

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Inclusive Workplaces Questions 20

Inclusive Workplaces Contact  (800) (V) & (877) (TTY)  & 21

WEST VIRGINIA UNIVERSITY Division of Human Resources Employment Services – Talent Strategy Inclusive Workplaces Contact WVU Division of Human Resources Employment Services – Talent Strategy