© Chuck Janus Development Research: An Overview Independent Education Summer Development Conference June 20, 2011

© Chuck Janus Development Research: An Overview Cindy McCarthy & Jon Thorsen, The Nature Conservancy

The Basics Prospect research, also known as development research or fundraising research, is a process in fundraising wherein a researcher identifies and provides relevant information about potential donors to an organization… Organizations generally employ prospect researchers to find and qualify potential "major" donors who have the resources to make a large gift to the organization. A prospect researcher will assess an individual's, company's … or foundation's capacity and propensity to donate. Prospect researchers use a variety of resources, including public records, business and financial publications, and Internet databases.” - From Wikipedia

Prospect Research Products Identification of New Prospects –Individuals, Corporations, Foundations –“Major Gift” donors In-Depth Research –Capacity –Propensity –Connections

Circles in the Stream “Development” implies a continuum Research has applications across this continuum –Different needs at different stages of the relationship –Different information to drive decisions Researchers ensure strong donor pipelines –Major gifts –Middle donors –Planned gifts

Convergence Maintaining a strong base of donors Pipeline for future major gifts Pipeline for future planned gifts Constituents with present value: involvement, advocacy, community, connections

Divergence Looking for the “big fish” Moments in time Data and its application Clear and present values Predictability

The “AIR” Approach Successful research establishes three important criteria for prospective major gift donors: Assets – The ability to make a major gift (according to your organization’s definition) Interest – Philanthropic priorities that align with your funding opportunities Relationship – An established connection to your organization, preferably to a key leader, volunteer or staff person

The Researcher\ Gift Officer Partnership Leveraging distinct skill sets Valuing information as a commodity Establishing the two-way street Investing in shared success Understanding the gift process in order to request and supply the right information at the right time Strategic vision Tactical application

Scenario One At your organization’s annual fundraising gala, you meet Joe Jones, a longtime friend of one of your trustees. Joe shares that he grew up in the Shenandoah Valley, and is in town helping settle some family affairs related to his father’s death several months ago. In chatting with Joe, you also learn that he and his wife live on the West Coast, where he has built his business, but plan to relocate to the Shenandoah Valley after he retires next year.

Scenario One: Questions Who was his father? (Mother?) Is there family land? Home? Are there siblings? Business on West Coast? Who does Joe know? Possible Wealth events?

Scenario One: Answers Trustees and volunteers Internet –Google, Business bios, Linked In –Newsmeat (political contributions) Gives address, Employer, Title – view actual filing –NY Times archives (Local library) Obituary Information – Real Estate databases –UVA Portico site – –Lexis/Nexis

Scenario Two In reviewing your monthly giving report, you notice a new donor name—The Prospect Family Foundation. Come to find out, it is the newly established family foundation of Peggy Prospect, a longtime annual supporter of your organization. Peggy usually gives $250 per year for general operating support, and this gift from her foundation is at the same level. Why is this significant?

Foundations Family Foundations –Indicator of wealth-difficult to set up/manage –5% distribution of assets each year –Form 990 filed annually –More control – investments and giving Corporate Foundations Community Foundations –Donor Designated Funds –Donor Advised Funds Anonymous giving Easy to set up

Foundations Guidestar: Foundation Center: Foundation’s website Foundation 990 reports: Assets Contributions – discover source closely held or publicly traded stock ownership Giving Totals Grantees Types of charities they support Gift ranges Determine particular interests of individuals through designations Trustees - and contact information

Scenario Three You receive a call from Bill, one of your most loyal volunteers. Bill is calling to tell you that he won’t be able to help organize this summer’s charity golf tournament. He is in the process of selling his software development company to a corporation in the Silicon Valley, and the negotiation process will require extensive travel in the upcoming months.

Researching Companies Public vs. Private –Public Stock is bought/sold on the public marketplace Government regulated –Private Company is owned by a sole individual or small group of investors Financials not disclosed

Public Companies Insiders Stock holdings –Yahoo Finance –SEC/Edgar – DEF14A –10K Wizard Salary –SEC documents –Salary.com –Glassdoor.com –Salary Surveys – industry –Set up alerts in Google using industry specific publications Company profile –Google Finance (Reuters) –Hoovers

Privately Held Companies No government disclosure required Often family owned –Value of company –Percentage ownership Dun and Bradstreet –Self reported sales and net worth “Comparable” financials Public Records look up – varies by state News articles, listings (e.g. Forbes) Trustees -- bios sometimes found through SEC search

Company-related Wealth Events Mergers and Acquisitions –Terms may be publicly disclosed –SEC documents/annual reports – 8K would report merger activity Initial Public Offerings –Private Company selling stock to general public to raise capital News Alerts

Donor Reports Targeted Internet Searches –“prospect name” and “donor” –Use.org and.edu domains –“name” and “million” and “gift” site:cornell.edu Searching annual reports Paid databases –NOZA/Prospect Research Online –DonorSearch.net –

Inclination Affiliation to your organization –Alumnus, Donor, Volunteer Donor to like-minded organization -- use “site” search above for gifts to like minded orgs Volunteer or director at similar organization Other –Expressed interest in your organization

Affiliations Muckety Little Sis SEC Filings – ZoomInfo Guidestar –Subscription service; search by person BoardEx

Political Contributions Federal –Newsmeat –Campaign Money State Level (Virginia) –Virginia Public Access Project –

Prospect Identification Data Mining –Existing donor base –Real Estate (wealthy zip codes) –Predictive Modeling Electronic Asset Screening Peer Screening –Who do your trustees know? –Sphere of Influence Analysis

Predictive Analytics/ Data Mining Why is it happening? What opportunities am I missing? How do we do things better? Finding patterns in large historical data sets that can be usefully applied to predict future behavior

Predictive Analytics Applying the characteristics of your best donors to the larger pool of potential donors –Activities –Involvement –Participation –Engagement Create and test models for their predictive precision

Modeling Major Gifts What behavior do we wish to predict? What variables will we use? Levels and types of previous involvement (affinity) Demographic factors (capacity) Linkages (relationships)

Results Used a model that created multiple analyses of multiple factors –Internal data, wealth screening information, demographic data We were able to predict at very high rates whether a donor would make a future major gift Checking the model against real data in the database produced a correlation of over 80% for our top two prospect sets

Major Givers Predicted

Debunking Some Common Myths Research is Not: A magic bullet A substitute for relationship building An excuse to delay a visit or ask An “other duty as assigned” A clerical task Typing a name into Google Research cannot be done in one’s spare time …because “spare time” is an extinct concept

Research & Development Just as in the for-profit world, Research requires an immediate investment to produce future results We need to be realistic about what we are trying to achieve and what it will take to achieve it Budget & Resources Training & Supervision Time & Patience A true major gift program requires – and deserves – an honest investment in Research

The Research Profession

APRA Code of Ethics Integrity – be truthful and respectful Accountability – protect donor privacy Practice – be accurate and appropriate Conflict of interest – protect your organization Write reports as if the donor is reading over your shoulder Be prepared to show any donor any information you’ve collected

Advanced Services

Networking Association of Advancement Services Professionals (AASP): Best practices project: Association of Professional Researchers for Advancement (APRA): Association of Fundraising Professionals (AFP): Prspct-L: FundSvcs:

Questions? AASP: Best Practices site: APRA: