New Parent’s Meeting March 25, 2003 M. Glor Scoutmaster P. Petersen Chair L. Ellis Communications

Agenda BSA Program in a Nutshell Troop 1257 Organization Scout Masters Scout Leadership Troop Committee 2002-2003 Program (emphasis on remaining events) Troop Communications Fundraising Summer Camp Volunteer Needs Dues

Boy Scout Aims Fun Growth in moral strength, character and leadership Participating citizenship Development of physical, mental, and Emotional and spiritual fitness Baden Powell (founder of Boy Scout movement) “Scouting is a game with a purpose”

Scout Leadership What is a Boy Run Troop? What are the advantages of a Boy Run Troop? How are we progressing towards this goal? What role do adults have in a Boy Run Troop?

What is a Boy Run Troop? Boys plan, implement, lead the troop activities Troop Meetings, Troop Outings, PLC, Service Project, COH, etc. Patrol 6-10 Scouts Elect PL New Scout Regular Scout Venture Scout Patrol method Senior Scout leadership may include handling scout disciplinary actions and crowd control

What are the advantages of a Boy Run Troop? Boys learn leadership skills, management skills, planning skills, delegation, budgeting, following skills, public speaking, teamwork Scout “buy-in” to Troop program Scout led is more fun Disadvantage: Noisy!

How are we progressing towards this goal? SPL and ASPL now plan agenda for Troop Meetings, and PLC SPL runs the Troop Meetings, and PLC SPL, ASPL, Troop Guide, PL work the patrol method on all troop outings. PLC planned the 2002 – 2003 Monthly Outing Program PLC planned the 2002 – 2003 Weekly Troop Meeting Program PLC has assigned a clean-up patrol for each Troop Meeting PLC has resolved the Troop policy for caffeinated drinks on campout and Usage of Walkman devices on campouts. Scouts plan the majority of our service projects: e.g. Habitat for Humanity – Ryan Small Scouts plan and run the COH: e.g. Neil Reuter Scouts plan menu and duty roster for all monthly outings Scouts develop grocery list and purchase food for their patrols Scouts do all cooking and cleaning on campouts

Youth leaders Senior patrol leader Assistant senior patrol leader Troop historian Librarian Instructor Chaplain aide Junior assistant Scoutmaster Patrol leader Assistant patrol leader Venture patrol leader Troop guide

The patrol leaders’ council Run by SPL Meet once per month Senior patrol leader Assistant senior patrol leader Patrol leaders Troop guide Venture patrol leader Plans and conducts the troop’s activities Submits yearly plan to troop committee for approval

What role do adults have in a Boy Run Troop? Adults are a resource for the troop leadership: MB Program, trip planning, discipline and behavior issues, advice, mentoring, encouragement Adults ensure physical, spiritual and emotional safety for each scout Adults coordinate Monthly Outings Adults organize and implement fund raising for the troop Adults keep financial record Adults keep advancement records Adults go on campout and have fun with the scouts Adults organize Uniform Share/Swap programs My favorite line as a Scout master, “Go ask your Patrol Leader”

Scoutmaster THE SCOUTMASTER is the adult leader responsible for the image and program of the troop. The Scoutmaster and assistant Scoutmasters work directly with the Scouts. The importance of the Scoutmaster’s position is reflected in the fact that the quality of guidance will affect every youth and adult involved in the troop. The Scoutmaster can be male or female, but must be at least 21 years old. The Scoutmaster is appointed by the head of the chartered organization.

Scoutmaster Duties General Meetings: Train and guide youth leaders Work with other responsible adults to bring Scouting to boys. Use the methods of Scouting to achieve the aims of Scouting Ensure mental, physical, emotional and spiritual safety for each scout Meetings: Meet regularly with the patrol leaders’ council for training and coordination in planning troop activities Attend all troop meetings or, when necessary, arrange a qualified adult substitute Attend troop committee meetings. Conduct periodic parents’ sessions to share the program and encourage parent participation and cooperation.

Scoutmaster provides: Guidance Conduct Scoutmaster conferences for all rank advancements Provide a systematic recruitment plan for new members and see that they are promptly registered. (This is a direct responsibility of the assistant Scoutmaster for new Scouts.) Delegate responsibility to other adults and groups (assistants, troop committee) so that they have a real part in troop operations. Activities Make it possible for each Scout to experience at least 10 days and nights of camping each year Participate in council and district events Build a strong program by using proven methods presented in Scouting literature Conduct all activities under qualified leadership, safe conditions, and the policies of the chartered organization and the Boy Scouts of America.

Adult Leaders ASSISTANT SCOUTMASTERS help the Scoutmaster, with assistance from the troop committee, operate the troop. Each assistant Scoutmaster has specific assignments and reports to the Scoutmaster. Assistants also help provide the required two-deep leadership standards set by the Boy Scouts of America. An assistant Scoutmaster may be 18 years old, but at least one in each troop should be some-one age 21 or older who can serve in the Scoutmaster’s absence. Types of assistant Scoutmasters include: New-Scout patrol (Bill Branner) Venture patrol 9 Harold Hughlett, Paul Petersen) 2nd Year Boys (Wes Braudaway)

2002-2003 Program September 28– 30 Powhatan Fall Camporee Date Event Description Other Activities Monthly Theme Assignment September 28– 30 Powhatan Fall Camporee Camporee hosted by Troop 1257 Popcorn Sales Service Project (SP): Prayer Vigil 9/27 SP: Habitat for Humanity 9/14 Troop SPL Nominations: 9/10 Troop SPL/PL Elections: 9/17 Citizenship in Comm. MB Program: C. Monroe Prayer Vigil: (P. Petersen, Zeke Anders, J. DeGastyne) Habitat: (Glor, Ryan Small) October 11-13 Old Rag Campout Court of Honor (COH) 10/15 SP: Epiphany Jubilee Celebration 10/31 Hiking MB Program: H. Hughlett COH: (H. Hughlett, Kurt Louis) Jubilee (TBD, TBD) November 8-10 Catoctin National Park Junior Leader Training (JLT): 11/17 Camping MB Program: B. Branner JLT (Glor, SPL) December * 13-15 PATC Cabin Campout Wineberry + Conley Citizenship in Nation MB Cooking MB Program: W. Braudaway January 10-12 Troop Ski Trip: Timberline Resort W. Va. COH 1/21 Program: M. Saunders COH: (B. Branner, TBD) February * 21-23 * * 14 - 16 New Cabin Citizenship in World MB Astronomy MB March * 28 – 30 * * 21-23 Laurel Caverns Mulch Sales SP: Spring Cleanup Day Cub Scout Recruitment Clean-up: (J. DeGastyne, TBD) April TBD Powhatan District Spring Camporee New Patrols COH 4/15 Basic Scout Advancement Plumbing MB COH: (W. Braudaway, TBD) May * 30 - 1 Assateague Island June * 27 – 29 * * 20 - 22 Canoe / White Water Rafting Trip TBD Photography MB Program: R. Burchfield July 27 – Aug 2 BSA Summer Camp: Ottari Mountain Man Option SP: The Spring Vacation Bible School Advancement Program: TBD VBS: (J. DeGastyne, TBD) August 16 - 24 Northern Tier High Adventure Canoe Trip Canoeing MB * Indicates tentative date subject to availability * * Indicates an alternative date that may be used (if possible) to resolve Epiphany Church and Epiphany Youth activity conflicts

Equipment List Uniform Camping Shirt Neckerchief Belt Class B T-Shirt Optional: Socks Hat Pants Camping Sleeping Bag (20deg. Recommended) Sleeping pad Mess Kit, Knife, Fork, Spoon Duffle Bag Back Pack (Optional) Rain Gear Flashlight Sturdy Hiking Boots

Laurel Caverns Laurel Caverns Campout Location: Laurel Caverns Address: 200 Caverns Park Rd. Farmington, Pa. 15437 Phone: (724) 438-3003 Date: 03/28/03-03/30-03 Departure from Epiphany: 03/28/03 5:00pm Arrival at Epiphany:03/30/03 3:00pm Point of Contact: Michael Glor 703 449-0639 home, (703) 624-0010 cell Each Scout should bring a snack or $5-$7 for Friday night dinner and $5-$7 for Sunday dinner on the road. Each Scout Parent MUST fill out a Laurel Caverns permission slip by Tuesday03/25/03 Each Scout Parent MUST pay Laurel Caverns activity and food by Tuesday 03/25/03 Program: Tent Camping Patrol Meal Preparation Climbing MB Saturday Geology MB Sunday Forestry MB Saturday Caving Adventure Saturday (must be 12 yr. Old)venture cave repelling Cost: Food and camping: $30.00 Geology MB: $16.00 ($7.00 adult observer) $ 5.00 (catered lunch required) Climbing MB: $35.00 ($7.00 adult observer) Forestry MB: $10.00 (no-charge for adult observer) Caving Adventure: $16.00 (must be 12 yr. Old) Miniature Cave Golf: $4.00 (optional) Public Cave Tour: $5.00 (optional) Venture Cave repelling:$45.00(must be 12yr.Old)

Laurel Caverns What to bring: Personal Gear Sleeping bag (It may be cold at night so bring an extra blanket and long underwear if your bag is not rated at least down to 35 degree temperature) Mess Kit (should include plate, bowl, cup, knife, folk and spoon) Two pens or pencils Change of clothing Caving cloths (Old blue jeans and long sleeve sweat shirt, old tennis shoes or boots) Several large plastic trash bags for storing wet caving cloths Two Flashlights and extra batteries **** Must reserve your spot on the trip and be paid by 03/25/03 *****Please note catered lunches are required for some badges *****Also note age restrictions

Summer Camp Donna Lea Louis - Coordinator New slots open for Olmsted 1st week of August Scouts have option of attending both weeks or switching to Olmsted if better for family schedule

Troop committee Supports the Scoutmaster in delivering a quality troop program Handles troop administration Responsible for recruiting the Scoutmaster and assistant Scoutmasters

Roles of the troop committee Advise the Scoutmaster on policies relating to Scouting and the chartered organization Assist in transportation Assure that a qualified substitute leader is assigned if the Scoutmaster is absent or unable to serve Assure that quality adult leadership is recruited and trained (the Scoutmaster is most important), and encourage adult leader training Carry out the policies and regulations of the Boy Scouts of America Coordinate the Friends of Scouting campaign Encourage leaders Ensure that troop program provides at least 10 days and nights of outdoor programming per year

Roles of the troop committee Manage troop finances Obtain and maintain troop equipment Provide adequate meeting facilities Recruit and involve troop committee members Serve on boards of review Solve behavior problems that can’t be resolved within the troop (governed by the Scout Oath and Scout Law) Support troop program delivery Support youth recruitment

Chair Person Organize the committee to see that all functions are delegated, coordinated, and completed Maintain a close relationship with the chartered organization representative and the Scoutmaster Interpret national and local policies to the troop Prepare troop committee meeting agendas Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called Ensure troop representation at monthly roundtables Secure top-notch, trained individuals for camp leadership Arrange for charter review and re-charter annually Plan the charter presentation

Secretary Keep minutes of meetings and send out committee meeting notices Handle publicity Prepare a family newsletter of troop events and activities Conduct the troop resource survey Plan for family night programs and family activities At each meeting, report the minutes of the previous meeting Arrange for charter review and re-charter annually Plan the charter presentation

Treasurer Handle all troop funds. Pay bills on recommendation of the Scoutmaster and authorization of the troop committee Maintain checking and savings accounts Train and supervise the troop scribe in record keeping Keep adequate records in the Troop/Team Record Book Supervise money-earning projects, including obtaining proper authorizations Supervise the camp savings plan Lead in the preparation of the annual troop budget Lead the Friends of Scouting campaign Report to the troop committee at each meeting

Event Coordinator Help in securing permission to use camping sites Serve as transportation coordinator Ensure a monthly outdoor program Promote the National Camping Award Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month Secure tour permits for all troop activities Report to the troop committee at each meeting Trip Information Communication

Advancement Coordinator Encourage Scouts to advance in rank Work with the troop scribe to maintain all Scout advancement records Arrange quarterly troop boards of review and courts of honor Develop and maintain a merit badge counselor list Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates Work with the troop librarian to build and maintain a troop library of merit badge pamphlets and other advancement literature Report to the troop committee at each meeting

Training Coordinator Ensure troop leaders and committee members have opportunities for training Maintain an inventory of up-to-date training materials, videotapes, and other training resources Work with the district training team in scheduling Fast Start training for all new leaders Be responsible for BSA Youth Protection training within the troop Encourage periodic junior leader training within the troop and at the council and national levels Report to the troop committee at each meeting

Equipment Coordinator Supervise and help the troop procure camping equipment. Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment. Make periodic safety checks on all troop camping gear, and encourage troops in the safe use of all outdoor equipment. Report to the troop committee at each meeting.

Communications How do you know what is going on??? Announcements at the end of each Troop Meeting Flyers given at Troop meetings at least two weeks prior to sign-up Email announcements Website – announcements and flyers are posted

What can you do if you don’t know what is happening?? Come 15 min. early to pick-up from the Troop Meetings and listen to the announcements Check email regularly. The current email list is available for you to check your address Check the website regularly Bookmarks with the web address are available for every family Ask your scout!

Fundraising Mulch – April 5 Delivery Popcorn Christmas Wreaths

What is New this Troop Year We are no-longer a small troop This Spring we will be adding one “New Scout Patrol” Troop size is about 32 scouts What does this mean for Troop 1257? For our Scouts For our Adults

Our Troop Goal is still 100% but we have made huge progress! Volunteer Status In October, we said: 21 Families in Troop 1257 12 Families have signed up to serve on committee and /or troop positions 8 of the 12 Families serve in multiple positions 9 Families have not yet signed up 57% families are carrying the troop Now as of February: 21 Families in Troop 1257 18 Families have signed up to serve on committee and /or troop positions 85% of our families are now signed-up to help! Our Troop Goal is still 100% but we have made huge progress!

Current Family Commitments Ferrer Treasurer, MB Counselor Hughlett Assistant Scoutmaster, MB Counselor, Scout Sunday Petersen Committee Chair Anders Committee (Uniforms), MB Counselor, Trip Coordinator, Adult Camping, COH Coordinator Louis Advancements, Summer Camp Coordinator Monroe Assistant Scoutmaster, MB Counselor Branner Assistant Scoutmaster Braudaway Assistant Scoutmaster, Registrar, Activity Coordinator, Training Coordinator Ellis Committee, Communications, MB Counselor Reutter Secretary, Popcorn Coordinator DeGaetano Committee, MB Database, BOR, Mulch Coordinator Moore Committee, Activity Coordinator, BOR, Unit Commissioner Flevarakis Trip Coordinator, Adult Camping Small Trip Coordinator, Adult Camping, COH Coordinator Pawlukiewicz Adult Camping Kanz Equipment Manager DeGastyne Groome

Coordinators/Adult Campers March 28 – 30 Laurel Caverns J.Pawlulkiewicz Branner Flevarakis April 26-28 Powhatan District Spring Camporee Anders May * 30 - 1 Assateague Island   June * 27 – 29 * * 20 - 22 Canoe / White Water Rafting Trip TBD F.DeGastyne July 27 – Aug 2 BSA Summer Camp: Ottari  Louis Aug 3 - 9 BSA Summer Camp: Olmsted August 16 - 24 Northern Tier High Adventure Canoe Trip Stand by: Josh and F.DeGastyne Saunders

Volunteer Positions Needed Committee Positions: Membership Transportation Health and Safety Monthly Activity Coordinators Still need May and June Assistant Summer Camp Coordinator Troop Positions Monthly Adult Family Campers Still need May, June, Summer Camp Adult Campers (need 3) Summer Camp Transportation (need 3) Assistant Scoutmasters Merit Badge Counselors

Training / Initiation Monthly Activity Coordinator – package to explain process and requirements posted on website Attend committee meetings 2-3 months prior to event Adult Camper – BSA Youth Protection training is encouraged (available several times a year – 1-1/2 hours) Troop and Committee training available 3 times a year (one afternoon) Job Descriptions available upon request Committee positions - see Paul Petersen Troop positions – see Mike Glor

Committee and Troop Sign-ups – Available on Table following meeting Membership Health and Safety Transportation Assistant Summer Camp Coordinator May Trip Coordinator June Trip Coordinator May Adult Camper June Adult Camper Summer Camp Transportation Assistance - Need 3 Summer Camp Adult Campers – Need 3

Dues It is $50 per year per Scout It is $30 for (most) Webelos transitioning into the troop; the regular annual fee is due in September.