Vela Middle School STAAR Test Administrator Training

Please Note: This training does NOT take the place of reading the appropriate manuals.

STAAR Overview STAAR- writing, reading, math, science, social studies, EOC Algebra I STAAR-L- math, science, social studies STAAR Modified- writing, reading, math, science, social studies STAAR Alternate- writing, reading, math, science, social studies

STAAR Time Limits Policy and Procedures page 11 - Start and stop times Must be recorded on seating chart All responses must be recorded before the end of the four-hour time period Once time has ended students must be directed to put down their pencils and close their test booklet, or exit their online test - Test administrator “SAY” directions Not included in 4 hour window

STAAR Time Limits Policy and Procedures page 11 - Announcement of time to test Communicate orally or written One hour intervals; shorter intervals during the last hour - Late-arriving students CTC will determine if student has enough time to start and finish test within school day CTC determine setting Document start/stop time and communicate time left

STAAR Time Limits Policy and Procedures page 11 - Breaks Included in 4 hour time limit Water breaks, restroom breaks, snack breaks, short physical or mental breaks NOT included in 4 hour time limit Lunch Emergency situations Medical breaks - Lunch - Multiple test sessions - Extended time accommodations Extra time- same day Extra day

Optional Test Administration Procedures & Materials & Materials What procedures and materials are available to ALL students? Available to any student who needs them Not intended for every student in a class or disability category Not recorded on answer document

Optional Test Administration Procedures & Materials Allowed for any student NOT every student; test administrators should not distribute these materials on test day; make them available in front of room or ask students if they need it

What procedures and materials are available to ALL students? Highlighters or colored pencils minimize distractions Reading test aloud to self TA may read aloud writing prompt to any student who requests it Preferential seating Signing or translating test administration directions Scratch paper or other workspace Colored overlays Magnifying devices Blank place markers Special lighting

What Accommodations are Available?

What are Type 1 Accommodations? 1 For students with a specific need One eligibility criterion: Student must routinely, independently (when applicable), and effectively use the accommodation during classroom instruction and testing

What does Routinely, Independently, and Effectively mean? Routinely Used often enough that student is familiar and comfortable using accommodation on a statewide assessment Not necessarily used every day Independently Only applicable to some accommodations (e.g., applies to use of a calculator but not to an oral administration) Effectively Accommodation meets student needs as evidenced by scores and observations with or without accommodation use

What are Type 2 Accommodations? 2 Two or more eligibility criteria, including: Student must routinely, independently (when applicable), and effectively use the accommodation during classroom instruction and testing Additional criteria based on specific student needs

What are Type 3 Accommodations? 3 For a very small number of students Student must meet all eligibility criteria listed Appropriate team of people at campus level determines eligibility for listed accommodations or “other” accommodations not listed in the triangle AND submits an ARF to TEA

Linguistic Accommodations STAAR * Dictionary access to be provided for all students in grade 6 and up as part of STAAR dictionary policy Math, Science, Social Studies Reading, Writing  Bilingual dictionary  Extra time (same day)  Grades 3–5: Dictionaries of various types*  Extra time (same day)  Clarification in English of meaning of  words in writing prompt  words in short-answer reading questions (English I–III)

Linguistic Accommodations STAAR L Math, Science, Social Studies  Clarification in English of word meaning  Reading aloud of text  Bilingual dictionary  Extra time (same day)

Linguistic Accommodations STAAR Modified *Unique to STAAR Modified **Dictionary access to be provided for all students in grade 6 and up as part of STAAR dictionary policy Math, Science, Social StudiesReading, Writing  Clarification in English of word meaning  Oral translation*  Reading aloud of text  Bilingual dictionary  Bilingual glossary*  Extra time (same day)  Clarification in English of word meaning  Oral translation*  Reading aloud of eligible text  Dictionaries of various types (grades 3–5)**  Extra time (same day)

Each person participating in the state assessment program is required to maintain and preserve the security and confidentiality of all test material and student data, and must also handle this information in strict accordance with the instructions contained in this manual. Test Security

Accurately complete documents used to account for secure materials: Materials Control Form (checking in and out materials) Completing seating charts Placing test books and answer documents in secure storage when not in use Collecting and returning any scratch paper, graph paper, or reference materials (campus testing coordinator will destroy) Ensuring when testing has concluded that all secure materials have been accounted for and returned to the campus coordinator

Involves protecting the contents of all test booklets, online assessments, and completed answer documents Confidentiality

Before handling secure testing materials must attend training and sign security oath Those administering online assessments must read and accept a statement of confidentiality. Tests must be administered in strict accordance with instructions in test administration materials. No person may view, reveal, or discuss contents of a test booklet before, during, or after a test administration

Confidentiality No person can duplicate, print, record, write notes about, or capture by any means any portion of the test. No individuals, other than students, can perform calculations, solve, or respond to test questions. T.A. performing oral administrations must be aware they are viewing secure content and responding to test items, recording information, or discussing the content is strictly prohibited (additional statement on oath) No person may review or discuss student responses during or after test administration

Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term. Issuance of an inscribed or non-inscribed reprimand Suspension of a Texas educator certificate for a set term Penalties for Prohibited Conduct

Revocation or cancelation of a Texas educator certificate without opportunity for reapplication for a set term or permanently Release or disclosure of confidential test content could result in criminal prosecution Invalidation of students’ assessments

All personnel who participate in state-mandated testing or handle secure test materials must meet eligibility requirements, be trained, and sign an oath. Security Oaths and Confidentiality Statements

Serious and Procedural Irregularities Testing Irregularities

Serious Directly of indirectly assisting with student responses Tampering with student responses Viewing secure test content before, during, or after test administration Discussing secure test content, student responses, or student performance Scoring student test (formally or informally) Duplicating, recording, or capturing electronically secure test content.

Procedural Usually minor deviations in testing procedures Page Eligibility Error IEP Implementation Issue Improper accounting for Secure Materials Monitoring Error Other Procedural Errors

Reporting Testing Irregularities Notify Campus Testing Coordinator immediately if you witness an irregularity or suspect one has occurred. Follow reporting procedures

Students Cheating Invalidate student’s test- Notify CTC Additional disciplinary action- submitted to TEA

Review manual Attend training Receive user ID for TAMS (STAAR L online testing) Review resources for STAAR L online testing Complete web-based test administrator Training Modules (new to campus only) Review and sign the Test Administrator Security Oath Training

Preparing the testing environment (page 26) Rooms- well lighted, well ventilated, quiet, comfortable Students should have enough space to work Sufficiently separated to work without distraction Testing- Do NOT Disturb Bulletin boards cleared Clock or stop watch Support test security for online administrations Headphones (STAAR L) Preparing for Testing

Prepare for online Administrations of STAAR L Set up test sessions Verify and correct student information Generate and print student and proctor authorizations

Preparing for Testing Review of testing rosters (27) Prepare ELLs for testing with linguistic Accommodations (27) Seating Charts (28) Test Material Distribution (28) Inventory Test Materials (29)

Ensure Proper Testing Procedures (30) Trained TA must be present in the testing room at all times 1 TA: 30 students Desks are cleared of books and other non-allowable materials Use of cell phones and other electronic devices are not permitted during testing (cell phone policy during advisory and Alert Now message) Monitor Testing

Actively Monitoring Periodically remind students to record their answer choices on answer document. “Remember that you must record your responses on the answer document.” Encourage students to stay on task Only students are allowed to erase or darken marks on their answer document and only during the scheduled test session.“Be sure to erase any stray marks that you may accidentally made on your answer document.”

Monitor Testing Reinforcing, reviewing for, and/or distributing test strategies during an assessment is strictly prohibited. Students must remain seated during the testing except when they are acquiring or returning authorized reference materials.. Students are not allowed to talk to one another while testing is in progress. Students are not allowed to return to a subject-area test administered on a previous day.

Monitor Testing Communicate (orally or written) the amount of time left in one-hour intervals, shorter intervals during the last hour. Students will NOT be allowed to record answers on their answer document after the time limit has ended. Monitor accommodations for extra time Large-print accommodations 4 hours to take the test Accommodations available BEFORE test begins

Monitor Testing Breaks Brief, in testing room Not mandatory Students must not talk, and test booklets must be closed with answer documents inside Online tests sessions- students should exit the session for breaks Emergencies Contact campus coordinator immediately If student leaves the testing room for a long period of time and returns, the campus coordinator must decide whether confidentiality has been breached and if it is appropriate of the student to continue testing School Emergency (actual or potential danger)- students should go outside, following campus procedures for exiting the building

Monitor Testing Unusable or defective test materials Contact CTC Answering students’ questions “I can’t answer that for you; just do the best you can.” Do NOT translate into another language Do NOT rephrase or add information to questions or prompt Do NOT view or discuss test questions before, during, or after testing Do NOT score test questions or discuss with students how they did Collect test materials “You have not recorded your responses on the answer document. Please go back and mark your answers on it now.” Quickly scan answer documents to verify responses have been marked May NOT look or comment Only responses on the answer document can be scored

Collect Test Materials After testing and materials have been collected, students may sit quietly or read a book. Before a student leaves the room, the TA must review the completed answer document to be sure the student has recorded answers as instructed. If not, and time remains in the 4 hour time period, “You have not recorded all of your responses on the answer document. Please go back and mark your answers on it now.”

Test security and confidentiality in testing room Report immediately any suspected violations of test security and confidentiality to campus coordinator. Questions/ Uncertainties: Contact campus coordinator immediately Test Administrator Responsibilities

Account for all test booklets Make sure students have written their name on their test booklet before you collect it. Ensure answer document fields have been completed Test Taken Info, Score Code, Accommodations No answer documents have been left inside test booklets Return materials to campus coordinator Separate answer documents and test booklets Sign oath Complete Administration Process

Tentative Testing Plan March 19- TELPAS Reading April 2- 7th writing/ 8th math/ 6th writing DCA (move to PH/ Sci?)- breakfast & lunch served in testing rooms (all) April 3- 7th writing/ 8th reading/ 6th science and social studies DCA (move to PH/Sci?)- breakfast & lunch served in testing rooms (all) April 23- 6th math/ 7th math/8th science enrichment (PH/Sci) - breakfast & lunch served in testing rooms (all) April 24- 6th math/ 7th math/ 8th science- breakfast & lunch served in testing rooms (all) April 25- 8th SS/ 6th/7th team field trips? - breakfast & lunch served in cafeteria (all) (sack lunch for those still testing) May 9- Algebra I EOC (PH) May 14- 8th math retest (PH) May 15- 8th reading retest (PH) Online STAAR-L- math, science, ss- location TBA

Questions and Answers 46