Civilian Human Resources Management  Military Health Systems  Military and Other Human Resources Management Department of Defense – Human Resources Management Department of Defense Human Resources Management Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Human Resources Management (HRM) Enterprise Standards & Common Human Resources Information Standards (CHRIS) 13 May 2010

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 1 Goal and Agenda Agenda 1.Background 2.HRM Enterprise Standards Definition and Elements 3.Introduction to Common Human Resource Information Standards (CHRIS) 4.Discovery Tool Demonstration Goal: Provide an overview of the HRM Enterprise Standards initiative

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 2 Background  From page 2 of DoD Memorandum “DoD Net-Centric Data Strategy”, May 9, 2003: –The traditional DoD approach to data has been data administration, operating under the guidelines of DoD M, “DoD Data Administration Procedures” –That approach attempted to standardize and control data elements, definitions, and structures across the Enterprise, requiring consensus among and across organizations –Data administration was intended to promote interoperability through standardization of data elements, minimize duplication of data elements across the Department, and reduce the need for data element translation –However, the traditional approach, focused on standardizing data elements, has proved to be too cumbersome to implement across an enterprise of the scope of the Department

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 3 Background  DoD Directive , “Data Sharing in a Net-Centric Department of Defense”, December 2, 2004 (Certified Current as of April 23, 2007) –Data is an essential enabler of network-centric warfare (NCW) and shall be made visible, accessible, and understandable to any potential user in the Department of Defense as early as possible in the life cycle to support mission objectives (Para. 4.1) –Data assets shall be made understandable by publishing associated semantic and structural metadata in a federated DoD metadata registry (Para. 4.4) –Data interoperability shall be supported by making data assets understandable and by enabling business and mission processes to be reused where possible (Para. 4.6)

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 4 HRM Enterprise Standards Definition HRM Enterprise Standards are:  Information sets derived from existing HRM policies or laws  Documented by functional context  Used to develop System and Functional Requirements HRM Enterprise Standards are not:  System Requirements  Functional Requirements HRM Enterprise Standards are encapsulations of policy, documented terms and definitions, business rules, business processes, and information requirements relative to a specific functional area

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 5 HRM Enterprise Standards Elements

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 6 CHRIS as a Component to HRM ES Business Process Standard Common Human Resources Information Standards Governance Business Glossary Standard Authoritative Source ** EXAMPLE Operational Business Rule Standard

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 7 Example HRM Enterprise Standard Authoritative Source Business Process Standard Business Rule Standard Common Human Resources Information Standard Business Glossary Standard

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 8 Authoritative Source Public laws, Joint Publications, DoD issuances, and DoD regulations that establish HRM policy and provide general procedures for implementing that policy Definition: To provide guidance for business operations within the HRM core business mission In system certification and investment review processes Uses: Advance Pay - Evacuation of Member or Dependents Eligibility Example:

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 9 Business Process Standard A description of an operational activity that may include a sequential list of required sub-activities if directed by law or policy Definition: To specify business outcomes within the HRM core business mission (Note: If necessary, a Business Process Standard will include the prerequisite steps to achieve an outcome) In system certification and investment review processes Uses:

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 10 Business Rule Standard Business rules, derived from the Authoritative Sources, intended to influence or guide business behavior Definition: To constrain an aspect of a business within the HRM core business mission In system certification and investment review processes Uses: Advance Pay - Evacuation of Member or Dependents Eligibility Example:

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 11 RuleSpeak™  P&R IM drafted Business Rule Standards using the RuleSpeak™ format  RuleSpeak™ is a set of business rule templates and best practice guidance tailored for the creation of business rule statements –The DoD Business Transformation Agency recommends RuleSpeak™ for creating business rule statements  By using RuleSpeak™, P&R IM is able to ensure all Business Rule Standards are written in the same format

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 12 Common Human Resources Information Standard An encapsulated view of a business information need conveying context in a semantically consistent manner A CHRIS includes: a business name, definition, permitted values when applicable, a business use description, structural business rules, and references to relevant laws, regulations, and policies (LRP) Definition: Embedded in business processes and associated operational business rules To support interoperability by defining enterprise architecture products, such as Operational Rules Model, Operational View (OV)-6a In system certification and investment review processes Uses:

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 13 Business Glossary Standard A controlled HRM business vocabulary that includes relevant terms, phrases, and definitions Definition: To achieve semantic consistency within the HRM core business mission To standardize reporting of HRM information to Congress and DoD decision makers Uses: Advance Pay - Evacuation of Member or Dependents Eligibility Example:

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 14 HRM Enterprise Standards Production or Modification Two factors will trigger future HRM Enterprise Standard production or modification: 1. A new law, regulation, or policy, or a revision (in draft format) to existing policy within the DoD HRM core business mission 2. Business needs derived from: Presidential, Congressional, or DoD action where no apparent policy exists or current policy requires revision Customers or stakeholders requesting the development of HRM Enterprise Standards New technology that identifies the need for HRM Enterprise Standards in a particular area (e.g., biometrics)

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 15 HRM Enterprise Standards Elements

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 16 What is a CHRIS?  An encapsulated view of a business information need conveying context in a semantically consistent manner. A CHRIS will include a business name, definition, permitted values when applicable, business use description, structural business rules, and references from Law, Regulation, and/or Policy  Embedded in the HRM Enterprise Standards' business processes and their associated operational business rules  Constrains the functional content of the Enterprise Architecture Information Exchanges

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 17 CHRIS Background  The 273 standards in the initial Common Human Resources Information Standards (CHRIS) set were selected from over 1850 Defense Integrated Military Human Resources System (DIMHRS) Information Requirements (IRs)  The IRs behind the initial CHRIS set were chosen because they represented a clear enterprise requirement, e.g., –Combatant Commanders 129 (COCOM 129) critical information needs for the war-fighter –Pay/benefit impacting –Legislation/policy requirement

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 18 CHRIS are Not….  The CHRIS are not a data dictionary –The CHRIS are not specifications of data elements, attributes, data format, file location, database structure, or database design (i.e., they are not a data dictionary).  The CHRIS are not a data standard –With only a few exceptions, the CHRIS do not dictate the format in which data must be stored or transmitted (e.g., three alpha-only characters versus four alphanumeric characters)  The CHRIS are not a data model –The focus of the CHRIS is the business perspective: the information and rules essential to the HRM function –From a data modeler's perspective, there are gaps in the relationships among current CHRIS elements –The CHRIS are the basis upon which the HRM enterprise logical data model (DIV 2) is being designed

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 19 What is a CHRIS? (cont.)  An approved standard consists of: –Business name –Definition –Permitted Values when applicable –Business Use Description –Business rules, when applicable

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 20 CHRIS Example Governance ** EXAMPLE

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 21 CHRIS Uses  CHRIS are used in defining enterprise architecture products, such as: –Operational Rules Model, OV-6a –Information Exchanges in OV-5b (Operational Activity Model) –Logical Data Models, DIV-2  Functional sponsors and proponents use CHRIS for semantically consistent standardized information in the HRM community  The HRM Investment Review Board plans to take CHRIS compliance into account as part of systems certification in the Investment Priority Management process  Will be represented in the Business Enterprise Architecture (BEA) 7.0 release, March 2010

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 22 Compliance with HRM Enterprise Standards The Investment Review Board (IRB) is a body to enforce compliance The Board evaluates systems from three perspectives: Acquisitions for new systems Certifications for existing systems Architecture as a tool to verify compliance regarding operational activities, information concepts, and system functions All five HRM Enterprise Standard elements will be incorporated into the HRM Enterprise Architecture and Business Enterprise Architecture (BEA) over time

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 23 Future  Exploring online discovery and visualization solutions  Integration in the Enterprise Information Web (EIW) ontology  CHRIS place in the DoD Metadata Repository

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 24 HRM Enterprise Standards Location  When complete, HRM Enterprise Standards will be available at  A web-based HRM Enterprise Standards search tool will be accessible in the Summer of 2010

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 25 Contact Information  If you have questions or would like additional information, please contact one of the individuals listed below or visit the following website –Mr. Paul Oestreich Phone: –Mr. Brian Stiff Phone:

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 26 QUESTIONS?

Civilian Human Resources Management  Military Health System  Military and Other Human Resources Management Department of Defense – Human Resources Management 27 HRM Standards Discovery Tool Demonstration  Tool Demonstration