This project is funded by the EUAnd implemented by a consortium led by MWH Expenditure verification Estonia Latvia Russia ENPI CBC Programme Project Management and Implementation training 20&21 February 2012

This project is funded by the EUAnd implemented by a consortium led by MWH Reason for Expenditure Verification All expenditure under a grant contract should be verified as to its: –Incurrence (it really happened) –Accuracy (the amounts are stated correctly) –Eligibility (the amounts satisfy the eligibility criteria) Expenditure Verification work is contracted to competent auditors to ensure its independence

This project is funded by the EUAnd implemented by a consortium led by MWH Agreed-upon Procedures The expenditure verification work to be done is written down in the Terms of Reference attached to the contract. The procedures are set out in Annex 2a –Guidelines on the procedures are set out in Annex 2b –Guidelines on the procedures for checking the compilation of the consolidated report are set out in Annex 2c –The model EV report is set out in Annex 3

This project is funded by the EUAnd implemented by a consortium led by MWH EV work is divided into 4 sections General Procedures Conformity of Expenditure with the Budget and Analytical Review Procedures to verify selected expenditure Procedures for checking the compilation of the consolidated financial report (only for Beneficiary)

This project is funded by the EUAnd implemented by a consortium led by MWH General Procedures Understand the Grant Contract Check that the financial report meets the terms and conditions Check the accounting and record keeping rules are complied with (Article 16 of General Conditions) Check the Financial Report agrees with the accounting records Check that correct exchange rates were used in the financial report

This project is funded by the EUAnd implemented by a consortium led by MWH Conformity of Expenditure with the Budget and Analytical Review Check the budget is stated correctly in the report and includes any amendments Analytical review: a review of the financial report to spot any obvious mistakes

This project is funded by the EUAnd implemented by a consortium led by MWH Procedures to verify eligibility of costs Nine procedures! Costs actually incurred and not double financed Cut-off Budget Necessary Records Justified Valuation Classification Compliance with Procurement, Nationality and Origin Rules

This project is funded by the EUAnd implemented by a consortium led by MWH Guidelines for the Specific Procedures The type of evidence that the auditor should look for: Sources of information to understand the grant contract Coverage must be 100% and report the effect of the errors on the amounts claimed

This project is funded by the EUAnd implemented by a consortium led by MWH Procedures for consolidated report The auditor of the beneficiary needs to carry out some procedures to check the compilation of the consolidated financial report: Conformity with the model in Annex VI of Grant Contract Inclusion of all expenditure, regardless of which part is financed by JMA Use of the language of Grant Contract No financial deviations over flexibility in article 9.2 of GC Completeness and accuracy of the compilation

This project is funded by the EUAnd implemented by a consortium led by MWH Model Expenditure Verification report There is a standard text for the report The amount checked and the procedures made are described The result of the verification and impact of any errors found is reported