Banner2000 Finance Chart of Accounts

Objectives Performance objective: Create, modify, and query Chart of Accounts Produce reports for Chart of Accounts Query financial data Produce financial reports

Objectives Task objectives: Explain the features, concepts and functional requirements of the Banner2000 Chart of Accounts module Discuss the data requirements for the Chart of Account module’s forms Perform Chart of Accounts validation activities Review the results of the Chart of Accounts validation activities

Overview FOAPAL information Account index Chart code Fund Organization Account Program Activity Location Financial Management Information

FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Account Index Code Entered on Account Index Code Maintenance Form (FTMACCI) Shortcut or alias Can “pop in” all or part of FOAPAL string Increases data entry accuracy

FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Chart Code Entered on Chart of Accounts Code Maintenance Form (FTMCOAS) One character (alphanumeric) Used for separate financial entities Transactions between Charts allowed Chart code can be automatically populated

FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Fund Code Entered on Fund Maintenance Form (FTMFUND) Up to six characters allowed Self-balancing set of accounts Shows ownership of cash or fund balance Can automatically populate other elements of Chart

Sample Fund Hierarchy Individual Funds Sub-Fund Group Sub-Fund Group NIH Nat Sci Found A Found Kodak Sub-Fund Group Fed RestrictedNon-Fed Restricted Fund Group Restricted Funds Kodak G Kodak A

FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Organization Code Entered on Organization Maintenance Form (FTMORGN) Allows up to 8 levels of hierarchy Can automatically populate other elements of the Chart

Sample Org Hierarchy Dept Level Econ History Dean Level 100 Bus School110 Arts Personnel Acctng VP Level 10 - VP HR20 - VP Finance Presidential Level 1 - President Soc

FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Account Code Object code or sub-account Identifies type of account (asset, expenditure, etc.) Allows up to four levels of hierarchy Can use hierarchies for pooling budgets

Sample Account Hierarchy Account Level Envelopes Pens Account Level Office Supplies Computer Supplies Computer Repair Installation Account Level Supplies6002- Services Account Level Supplies/Svcs Staplers

FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Program Code Functional classification of revenues/expenditures Defines NACUBO functions (Instruction, Research, etc.) Can cut across organization boundaries

Sample Program Hierarchy Program Level Crim Justice Program Level Biology110 - Business Law Accounting Program Level Undergraduate20 - Graduate Program Level Instruction Env Law

FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Activity Code Typically used to account for special projects or events Can cut across organization boundaries May be de-centrally maintained.

FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Location Code Identifies physical locations Used in the Fixed Assets, Stores Inventory, and Research Accounting Modules

Sample Location Hierarchy SFA SFB Location Level 5 Location Level TS TS 2 Location Level Lab11002 Lab Station A Station B Location Level Research Dept200 - Computer Lab Location Level East Campus PC PC2

Financial Management Information Financial management of the Chart of Accounts Specify a financial manager Verify currency and installation control forms are designed for your Chart of Accounts

Summary Create, modify and query the Chart of Accounts Produce reports for the Chart of Accounts Query financial data Produce financial reports