Program Overview Introduction of presenters A little history Why computers? What’s Available Now? Vendor Selection? Real World Usage

Presenters Paul Farrell SafetyFirst Systems Woody Yarwood National Director of Safety for Roadlink USA

Progress Do you remember when we used: –Pay phones instead of cell phones –Typewriters –Carbons in typewriters to make duplicate copies (CC really meant CC) –Fax machines (and thought they were really neat/confusing) Paper files and filing cabinets?

Why Computers? Make things more complicated than they need to be? Streamline recordkeeping Eliminate paper (“save a tree”) Enable you to get more insight into why things are happening, and what may happen next!

Why Computers? The world is moving away from simple conversations and “goodwill intentions” The world is pushing us towards “instant compliance” and “no exceptions or judgment calls”

Why Computers? Think about the world prior to 1985 (ie. CDLs and Drug Testing). Compare that to today’s SafeStat and the DOT vision of 2010 (electronic filings and compliance audits?) What are some of the differences in how we got things done?

Computers and Fleet Safety Who uses computers in their job or at home now? Who accesses the internet for or information gathering? (home or job) Who has retrieved their PIN number for SafeStat?

Computers and Fleet Safety If you use computers now, what do you use them for? How do you define the benefits?

What’s Available Now? Maintenance – – – Track service history, reminders about pending inspections, update fleet status for recall work, etc.

What’s Available Now? Driver Training – – So that drivers can take training based on their availability Typically includes recordkeeping database to track status by driver

What’s Available Now? GPS/Performance Data – – mgt_forhire.shtml Driver behavior, off-route notices, excessive idling and so on.

What’s Available Now? Log Auditing – – – Drop in and scan – get results “automatically”

What’s Available Now? Safety and Compliance “Suites” via the Internet – – – Attempting to “bring it all together” in one package

The “Current” System Drug Testing Driver Screening Background Checks Training Events Accident Reporting Safety Dept.HR Dept.Compliance Dept.Training Dept.

A Suite Approach – Inside the Box Drug Testing Driver Screening Background Checks Training Events Accident Reporting Safety Dept.HR Dept.Compliance Dept.Training Dept. Data Supplier Insurance Carrier Training Supplier

Why a “suite”? Enter a new driver one time only Pull data from other parts of suite to populate forms (crash records, etc.) Meaningful management reporting Make the program work for you rather than you work for the program

Why Internet Based Software? Multiple locations can access w/security (can log in anywhere) Uniform work process and recordkeeping process Instant updates (no disks, CDs, etc.) Easy to update other systems (HR, IANA-IDD, etc.)

Why Internet Based Software? Can easily customize to each client –to mirror existing work processes –to incorporate current forms –ease of learning and use

Vendor Selection Picking the right package depends on: –Price –Features –Ease of use –Do they provide good training materials? –Upgrades over time –Personal Support

Vendor Selection Picking the right package depends on: –Can you try the product before you buy? –Will you always be able to get your data out easily or will they hold you hostage? –Can they customize if needed? –Testimonials and references

Real World Use Woody Yarwood, Roadlink USA There are so many things tell you about an online database –Always available 24/7/365 –Partner up –Innovative –Flexible –Can I reach a “person” that can help me –Can I get what I want “when” I want it?

With the push of a button…

Driver Events

With the push of a button…

What I Really Love !!!!!!!!!! “Downloads”

Power of Information With data from your system, you can: –Profile drivers (do they meet your minimum criteria, do they need attention) –Identify drivers for safety award program –Cross reference all sorts of issues

Wrap Up Computers are not going away Systems are getting easier to use Suites add interesting and valuable options for management reporting Try before you buy and be comfortable with the vendor

Discussion Questions and feedback?