Using Your CEPI Data Saving You Time & Money Michigan Association of School Business Officials Tom Howell January 20, 2014 CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

2 It’s Your Data Longitudinal (school to school, level to level, system to system) Value for all - counselors, leaders, administrators, curriculum and school improvement, business office, boards, families Easy to access Saves time, saves money Tell us what you need

3 MI School Data DYNAMIC INQUIRIES ISD- DISTRICT- SCHOOL- LEVEL INFO 80 + REPORTS BOTH PUBLIC & SECURE ACCESS COMPARE TO STATE OR PEER CHOOSE YOUR SETTINGS MULTIPLE DASHBOARDS AND REPORT CATEGORIES

4 MI School Data DATA TABLES TREND VIEWS BOTH POINT-IN-TIME AND TREND VIEWS GRAPHS

5 Superintendents & Principals Are our graduates college and career ready? COLLEGE ENROLLMENT BY H.S. 24 COLLEGE CREDITS COLLEGE REMEDIAL COURSEWORK MMEMME & ACT COLLEGE READINESSACT COLLEGE READINESS STUDENT PATHWAYS

6 Superintendents & Principals Student Pathways o Secure data file o Student level data for each school, each session o Coursework o Cumulative credit, GPA o Credentials earned No longer need to request performance data from higher ed Reports similar to NSC coming soon In response to requests from K-12 stakeholders MENU: OTHER/DATA FILES/STUDENT PATHWAYS OTHER/DATA FILES/STUDENT PATHWAYS (requires secure login)

7 New Pathways-Based Reports PRELIMINARY MOCKUPS

8 Superintendents & Principals How do our [scores/finances/rates etc.] compare to our peers? to ISD or statewide numbers? What schools are our resident students attending? How many nonresident students are choosing to attend our school? NONRESIDENT STATUS REPORT

9 Curriculum/SI Teams What subject areas do we need to strengthen? Any student subgroups should we focus on? TOP 30/BOTTOM 30 ANALYSIS

10 Curriculum/SI Teams Are we closing the achievement gap? K12/STUDENT TESTING/ACHIEVEMENT GAP (report appears in menu after logging in)

11 Curriculum/SI Teams Should we be concerned about attendance? Are certain subgroups more chronically absent than others? STUDENT COUNTS/ATTENDANCE Are we meeting Special Education targets? SPECIAL EDUCATION INDICATOR REPORT SUMMARY How do students progress through our system? RETAINED IN GRADE RETAINED IN GRADE / BY GRADE LEVEL

12 Curriculum/SI Teams Tools for focus and priority schools. DATA TOOLS FOR SCHOOL IMPROVEMENT SECURE LOGIN REQUIRED

13 Curriculum/SI Teams How do our graduates fare in college? Are they taking remedial courses? What subjects? Do we need to work with certain community colleges or universities to increase the likelihood of success for our graduates? Do our performance metrics (GPAs, assessments, honors and awards) seem to be solid indicators and line up with college performance metrics? COLLEGE ENROLLMENT BY H.S. 24 COLLEGE CREDITS COLLEGE REMEDIAL COURSEWORK MMEMME & ACT COLLEGE READINESSACT COLLEGE READINESS STUDENT PATHWAYS

14Administration How can we showcase our strengths? o Point to your Annual Education Report Accountability Scorecard/Points of Pride Our Schools – At A GlanceAnnual Education Report Accountability Scorecard/Points of Pride Our Schools – At A Glance o Link to YOUR school’s data o Download color.pdf to print, copy, share o Show how you’re trending o Show comparisons to state averages Our School All Schools

15 eTranscript Service State pays the cost. Save staff time & effort. Fast, simple process for districts, students, higher ed. Transcripts can be sent electronically or by mail to any destination worldwide. Students/alumni and schools can track status online. Save money on paper, ink, and postage. Stop worrying about collecting payments. Students expect transcripts to be online. CEPI E-TRANSCRIPT PAGE PARCHMENT EXCHANGE - TOOLKIT

16 eTranscript Service “I would strongly encourage others to get started. They will wonder why they waited so long when they actually experience the ease and reliability of the product.” - - Grandville HS Registrar “I love that I can look up a student and tell them the status of their request” - - Romeo High School “It has streamlined so much of my work.” - - Williamston HS “The service is fast and very user friendly.” - - Stevenson HS “It saves a great deal of time, materials and postage.” - - Utica HS CEPI E-TRANSCRIPT PAGE PARCHMENT EXCHANGE - TOOLKIT

17Counselors This student just transferred from another district, but I don’t have the file and know nothing about what he/she needs. o Get enrollment history, demographics Michigan Student Data System (MSDS) MSDS Collection Component Matrix How to Use MSDS Reports

18Counselors Some kids who entered 9 th grade 4 or more years ago didn’t graduate. Are they off-track but continuing? Did they drop out? Can we help them toward graduating? GRAD DROPOUT RATE

19Counselors What kind of college degrees are our graduates pursuing? Credit: Mitch Fowler, Calhoun ISD;

20Counselors Did our graduates go to college as planned? How are they doing? Persisting? Earning the grades we predicted? Earning a credential? Can we help prepare them better? POSTSECONDARY OUTCOMES REPORTS STUDENT PATHWAYS COMING SOON SAMPLE

21 School Boards How are we trending on [enrollment/ test scores / attendance rates /graduation-dropout rates, etc.]?enrollmenttest scores attendance ratesgraduation-dropout rates What is the [racial makeup/ poverty level /percent with IEP, etc.] of our student population?racial makeuppoverty levelpercent with IEP What do our teacher demographics and education levels look like?teacher demographics and education levels FROM: OUR SCHOOLS – AT A GLANCE REPORT

22 School Boards What are our per-pupil [transportation/instructional/ operational] expenditures?transportationinstructional operational MULTIPLE VIEWS SEVERAL FINANCE MENUS & SUBMENUS

23 School Boards How do we compare with our peers? With the ISD? With statewide averages?

24 Future Plans Staffing reports Enhanced peer comparisons Early education connections College success measures/progress by cohort Student information secure delivery tunnel

25 “Information Tunnel” Locally authenticated teacher & parent connections to student data and trends Help identify high risk for dropping out No need for SLDS extract No need for local storage

26 Future Plans What do YOU want or need?? Send suggestions to: o CEPI Customer Support

27Resources How-Tos & News. MI School Data's companion website with tools, tips, and news; handouts and tutorials; and calendar of recent and upcoming data loads. How-Tos & Newshandouts and tutorialscalendar How to Navigate MI School Data. The fundamentals in 4 easy steps. How to Navigate MI School Data Help Desk. Macomb Intermediate School District (MISD) hosts a Help Desk to report an issue or ask for MI School Data assistance. Help Desk Authorized Presenters/Trainers. A list of our train-the-trainer participants who can provide MI School Data training to a variety of audiences in your region. Authorized Presenters/Trainers CEPI Customer Support. Reporting help; tell us what you need in MI School Data. CEPI Customer Support

CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION 28 CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION Education matters. Discover what’s working in Michigan.