Innovative Users Group Thirteenth Annual Conference San Francisco, CA, May 1-4, 2005 Inventory... Let Us Count the Ways Madeleine Bombeld Dan Pfohl.

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Presentation transcript:

Innovative Users Group Thirteenth Annual Conference San Francisco, CA, May 1-4, 2005 Inventory... Let Us Count the Ways Madeleine Bombeld Dan Pfohl

Inventory... Let Us count the Ways Madeleine Bombeld Asst. University Librarian Coordinating Access & Delivery William M. Randall Library UNC Wilmington Dan Pfohl Assoc. University Librarian for Computing Services William M. Randall Library UNC Wilmington

UNCW/NCCOA Innovative System Experience Who We Are

Innovative Inventory Experience Systematic Inventory (FSU) No Systematic Inventory (UNCP,UNCW) Section Inventories Background

Is it On Shelf, Checked Out, Missing? Stack Maintenance/Access/Shelflist Order? Is it the item we think it is? Is the Spine Label correct? Condition of Material? Audit? Reasons for Inventory

Inventory performed in stacks (not brought to Tech Svcs) Clean up work not done in stacks Books on shelf are not checked out (status =Available) Wireless network available if doing “live” inventory Assumptions

Print Paper Shelflist Without Innopac Inventory Module - Live Inventory – Set Status - ICODE2/Inv Note - Others? Innopac Inventory Module – Percon – Without Percon (PDA/Laptop with barcode scanner) Possible Methods

Equipment Percon Barcode Reader Costly purchase, maintenance fee, proprietary, requires terminal/PC for transfer Barcode Scanner & Wireless Laptop Use equip on hand? Versatile, requires wireless network Barcode Scanner & PDA Cost approaches laptop methods, cannot use wireless and scanner at same time.

Our Simple Setup

Print Paper Shelflist Employed Methods Shelflist produced in text-based Circ system Easy to use One person or two? Identify labeling errors Use to correct misshelving Good method for thorough inventory

Paper Shelflist Setting range of barcodes or call numbers for the shelflist.

Print Paper Shelflist Employed Methods

Without Innopac Inventory Module -- Status set to Live Inventory/Check in - Sue Hostetler St. Joseph County Public Library South Bend, Indiana -- Set ICODE2/Inv Note - Todd Puccio Nova Southeastern University Ft. Lauderdale, Florida Employed Methods

Live Inventory Status in Catalog

ICODE2/Inv Note

Innopac Inventory Module Scan a group of item barcodes. Percon Barcode Reader Laptop/PDA with Barcode Scanner Transfer the file of barcodes to Innopac/Millennium Telnet transfer via terminal or computer Compare the file of barcodes to the shelflist Employed Methods

Barcode file steps and transfer to Innopac One barcode per line, prefixed by “n:” Innopac Inventory Module

Transfer via FTP

Employed Methods Innopac Inventory Module

Employed Methods

Inventory Statuses, p

Expertise Equipment Cost Staff time Goals Summary of Methods

Questions?

More Information Innovative User Manual (2005LE) - # CSDirect – FAQs: Inventory - Tutorial in Documentation section Innovative User group listserv archive - Madeleine Bombeld Dan Pfohl