with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation to Accompany GO! with Windows 7 Comprehensive Chapter 2 Managing Libraries Folders, Files and Using Search

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall2 Objectives Copy Files From a Removable Storage Device to the Hard Disk Drive Navigate by Using Windows Explorer Create, Name, and Save Files

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall3 Objectives Create Folders and Rename Folders and Files Select, Copy, and Move Files and Folders Delete Files and Folders and Use the Recycle Bin

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall4 Objectives Search From the Start Menu Search From a Folder Window Save, Reuse, and Delete a Search Search From the Control Panel Window and the Computer Window Add Tags to Improve a Search

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall5 Copy Files from a Removable Storage Device to the Hard Drive Program – set of instructions that a computer uses to accomplish a task –For example – Word processing, accounting, data management –Also referred to as an application Windows 7 – operating system developed by Microsoft Corporation

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall6 Copy Files from a Removable Storage Device to the Hard Drive Operating system – computer program that –Manages all the other programs on your computer –Stores files in an organized manner –Allows you to use software programs –Coordinates the use of computer hardware (i.e., keyboard, mouse)

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall7 Copy Files from a Removable Storage Device to the Hard Drive File – collection of information that is stored on a computer under a single name –For example: text document, picture, program –Stored in Folders Subfolder – folder within a folder

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall8 Copy Files from a Removable Storage Device to the Hard Drive SharePoint – Microsoft technology that enables employees in an organization to access information across organizational and geographic boundaries

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall9 Copy Files from a Removable Storage Device to the Hard Drive Progress Bar –Displays in a dialog box –Displays on Windows Explorer taskbar button with green shading –Visually indicates the progress of a task (i.e., download, file transfer)

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall10 Copy Files from a Removable Storage Device to the Hard Drive Libraries –Allow an easy way to find files quickly; one click away –Permit adding new locations like external hard drive –Prohibit other users from accessing the content –Can be used as default location for storing files within an application

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall11 Copy Files from a Removable Storage Device to the Hard Drive Where should you store your files? –Removable devices Flash drive – able to carry your files from one place to another Hard drive – many are pocket size; can be included in a library; easily searchable –Network Storage Server on which you can acquire storage space, such as Microsoft’s Windows Live SkyDrive

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall12 Navigate by Using Windows Explorer To manage your data efficiently, become familiar with the following –Windows Explorer – program within Windows 7 that displays windows in a folder window (i.e., Control Panel, files and folders on your computer) –Folder window – shows the contents of a folder

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall13 Navigate by Using Windows Explorer Navigate – explore within the folder structure for the purpose of finding files and folders Navigation – the actions you perform when you display a window to locate a command, or when you display the folder window for a folder whose contents you want to view

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall14 Navigate by Using Windows Explorer Jump List – mini start menu for a program; displays locations in the upper portion and tasks in the lower portion Efficiency Recommendation – use the taskbar as often as you can to start programs and navigate to specific files and folders

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall15 Create, Name, and Save Files Common dialog boxes – enable programs to have a consistent appearance and behavior –Contain essential navigation tools (i.e., navigation pane, toolbar, address bar, Search box, and column headings in which you can sort, group, and filter)

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall16 Create, Name, and Save Files For frequently used programs; it is useful to pin the program to the taskbar. Using tasks from the taskbar –Improves efficiency –Reduces using the Start menu –Keeps desktop free of clutter

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall17 Create, Name, and Save Files Save as –In Microsoft Office programs, F12 button displays dialog box –Looks the same in Excel, PowerPoint, and other Windows-based programs –Indicate the name of the file and the location where you want to save the file

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall18 Create, Name, and Save Files Save versus Save As –If saving something for the first time Save and Save As commands are identical –Save As dialog box will display if you click either one

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall19 Create, Name, and Save Files Save versus Save As –After having named and stored a file, Save command will save any changes to the file without displaying a dialog box –Save As command will display a dialog box, allow renaming, and save a new document based on the original file

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall20 Create, Name, and Save Files Rules for Naming Files –Cannot be longer than 255 characters –Cannot use the following characters: \ / ? : * “ > < | –Must be unique in a folder (i.e., two Excel files cannot have the exact same name) –Can contain spaces

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall21 Create Folders and Rename Folders and Files Details view – displays a list of files or folders and their most common properties Properties – descriptive pieces of information about a folder or file (i.e., name, date modified, type, size)

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall22 Select, Copy, and Move Files and Folders Selecting a consecutive group of files or folders –To select all the items in a consecutive group, click the first item, hold down Shift, and then click the last item in the group Deselect – click in a blank area of the file list to cancel the selection

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall23 Select, Copy, and Move Files and Folders Selecting a nonconsecutive group of files or folders –Select a file, hold down Ctrl, and then select another file –Can select more than two files if necessary –To cancel the selection of individual items within a selected group, hold down Ctrl and then click the unneeded items

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall24 Selecting all the files or folders in a file list –Click any single file or folder –Hold down Ctrl and press A –Alternatively, on the toolbar, click Organize, and then click Select All Select, Copy, and Move Files and Folders

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall25 Select, Copy, and Move Files and Folders Copy – make a duplicate of the original item (file or folder) using Ctrl + C –Places a copy of your selected item in the Clipboard where it will be stored –Clipboard – temporary storage area for information that you copied or moved –Clipboard can only hold one piece of information at a time –

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall26 Select, Copy, and Move Files and Folders Copy – make a duplicate of the original item (file or folder) using dragging file into folder –Hold down Ctrl (engages Copy command) –Places a copy of the file at the location where you release the mouse button

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall27 Select, Copy, and Move Files and Folders Move – remove a file or folder from its original location and store it in a new location Any action you make in a file list can be undone –Click an empty area of the file list, right- click, and then click Undo Move (Ctrl + Z)

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall28 Select, Copy, and Move Files and Folders Using two windows to copy or move files or folders –Can be used to copy or move to different folders or different drive locations –All commands can be used like drag and drop or copy (or cut) and paste

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall29 Select, Copy, and Move Files and Folders Compress – reduce the size of a file –Takes up less storage space and can be transferred to other computers –Useful for messages and graphic files (pictures) –Typically have a.zip file name extension

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall30 Select, Copy, and Move Files and Folders JPEG – joint photographic experts Group; common and popular file type because of high-quality picture storage in a small file TIFF – tagged image file format; used when very high level of visual quality is needed

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall31 Select, Copy, and Move Files and Folders Extract – to decompress, or pull out, files from a compressed form Extract a single file or folder –Double-click the compressed folder to open it –Drag the file or folder from the compressed folder to new location

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall32 Select, Copy, and Move Files and Folders Extract the entire contents of the compressed folder –Right-click the folder –Click Extract All –Follow the instructions

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall33 Select, Copy, and Move Files and Folders Writable disc – CD or DVD disc onto which files can be copied –Process is called burning a disc –Writable CD or DVD drive in computer and blank CD or DVD required

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall34 Select, Copy, and Move Files and Folders Formatting options for Disc –Live File System (Windows 7 default) enables copying files to disc at any time –Mastered System More likely to be compatible with older computers Additional step required to burn collection of files to the disc

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall35 Delete Files and Folders and Use the Recycle Bin Deleted files or folders –On a hard disk drive, are not immediately deleted Deleted items are stored in Recycle Bin Remain in Recycle Bin until emptied –On removable storage devices, are immediately deleted and cannot be recovered from Recycle Bin

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall36 Delete Files and Folders and Use the Recycle Bin Using the Recycle Bin –Delete items by dragging them from the file list directly into the Recycle Bin icon on the Desktop Bypassing the Recycle Bin –Permanently deleting an item by clicking the item, holding down Shift, and then pressing Delete

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall37 Delete Files and Folders and Use the Recycle Bin Restore from Recycle Bin –Right-click in the file list and click Undo Delete –Drag item from the file list of the Recycle Bin window to the file list of the folder window in which you want to restore

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall38 Search From the Start Menu Drilling down – navigating downward through multiple levels of your folder structure to find what you are looking for Word wheel – lookup method in which each new character that you type into the search box further refines the search

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall39 Search From the Start Menu Index – collection of detailed information about the files on your computer –When searching for something, Windows searches summary information in the index instead of searching your entire hard disk drive each time –Provides instant search results

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall40 Search From the Start Menu Indexed files –All files in libraries are indexed –Documents, pictures, music – –Offline files – files from a network that have been copied to your hard disk drive for easy access when you are not connected to the network

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall41 Search From the Start Menu Non-Indexed files –Program and system files –Files stored directly on the C drive –Files on a removable storage device (i.e., flash drive or CD) –Non-indexed files or folders can be searched in these locations, but it will take longer

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall42 Search From the Folder Window Criteria – text that you type in the search box to conduct a search –Specifies the conditions that identify the specific files you are looking for

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall43 Save, Reuse, and Delete a Search Search Folder –Windows 7 creates a search folder for each user –Creating a search folder From toolbar, click save search button Default save location – searches folder Default file name – search term

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall44 Save, Reuse, and Delete a Search Search specifications –What folder to search –What search criteria to match –Not saving the actual search results –Each time you open the search folder, the search is re-executed

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall45 Search From the Control Panel Window and the Computer Window Search from the Control Panel –These settings control nearly everything about how Windows 7 looks and works –It is useful to be able to search for a command without having to hunt through the Control Panel

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall46 Add Tags to Improve a Search Filter – search displays only those files and folders that meet the criteria specified in the search box Properties – descriptive pieces of information about a folder or file –Most common – date modified, size, type of file

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall47 Add Tags to Improve a Search Metadata – the group of properties associated with a file or folder –Data that describes other data –For example: collective group of file’s properties (title, subject, author, and file size) Tag – property you create and add to a file to help you find and organize your files

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall48 Covered Objectives Copy Files From a Removable Storage Device to the Hard Disk Drive Navigate by Using Windows Explorer Create, Name, and Save Files Create Folders and Rename Folders and Files

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall49 Covered Objectives Select, Copy, and Move Files and Folders Delete Files and Folders and Use the Recycle Bin Search From the Start Menu Search From a Folder Window Save, Reuse, and Delete a Search

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall50 Covered Objectives Search From the Control Panel Window and the Computer Window Add Tags to Improve a Search

with Windows 7 Comprehensive© 2011 Pearson Education, Inc. Publishing as Prentice Hall51 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.