Jim Grieger, CIH, CSP Cornell University Occupational Health and Safety Management Systems

Goals for this Presentation Help explain “management systems” approach to H&S Insight into the ANSI Z10 standard development experience Overview the requirements of Z10 Informative and helpful Help explain “management systems” approach to H&S Insight into the ANSI Z10 standard development experience Overview the requirements of Z10 Informative and helpful

Why Get Involved? 2000-Cornell commitment to EPA to establish an EMS August 2000-AIHA - formation of Z10 Committee- ANSI process requires balance Opportunity for colleges and universities Opportunity at Cornell 2000-Cornell commitment to EPA to establish an EMS August 2000-AIHA - formation of Z10 Committee- ANSI process requires balance Opportunity for colleges and universities Opportunity at Cornell

Management Systems Each company possesses (whether consciously or not, whether documented or not) an overall management system An overall management system is the sum of the management subsystems.. as well as their interrelationships Each company possesses (whether consciously or not, whether documented or not) an overall management system An overall management system is the sum of the management subsystems.. as well as their interrelationships Reference: ISO Guide 72:2000 Guidelines for the justification and development of management system standards

Management Systems A system to establish policy and objectives and to achieve those objectives using … – An organizational structure with roles, responsibilities, authorities – Systematic processes and associated resources – Measurement & evaluation methodology to assess performance – A review process to ensure problems are corrected & opportunities recognized and implemented when justified A system to establish policy and objectives and to achieve those objectives using … – An organizational structure with roles, responsibilities, authorities – Systematic processes and associated resources – Measurement & evaluation methodology to assess performance – A review process to ensure problems are corrected & opportunities recognized and implemented when justified Reference: ISO Guide 72:2000 Guidelines for the justification and development of management system standards

Questions to Help Understand “Management Systems” Approaches How would you describe the system (process) your college/university uses to integrate EH&S programs into day to day operations? Do you have a process to ensure things get done routinely? How reliable is the process? How do you know? Does your process include on-going planning, risk identification/control and reviewing your process for effectiveness? How would you describe the system (process) your college/university uses to integrate EH&S programs into day to day operations? Do you have a process to ensure things get done routinely? How reliable is the process? How do you know? Does your process include on-going planning, risk identification/control and reviewing your process for effectiveness?

What Are Your Goals? Compliance assurance? Conformance? Continuous improvement? Best practices? Flavor of the month? Compliance assurance? Conformance? Continuous improvement? Best practices? Flavor of the month?

Programs vs. Systems Approach Singular Vertical Based on command and control regulations Focus on compliance Lacks feedback or evaluation mechanism for continuous improvement Role of EHS staff: “do- er” Singular Vertical Based on command and control regulations Focus on compliance Lacks feedback or evaluation mechanism for continuous improvement Role of EHS staff: “do- er” Process oriented Driven by OHS improvement Clear feedback and evaluation mechanisms Integrated into the business processes of the organization Role of EHS staff: measuring/monitoring performance & service provision

Edward Deming Model: P-D-C-A Plan Do Check Act Plan Do Check Act

H&S Department MS or Institutional Model? Organizing your H&S program using the management systems P-D-C-A concepts? (i.e University of South Carolina, UNC) Integrating EH&S into the daily operations of the college/university based on the P-D-C-A approach? ANSI Z10 = integration of OHS into the operations of the organization Organizing your H&S program using the management systems P-D-C-A concepts? (i.e University of South Carolina, UNC) Integrating EH&S into the daily operations of the college/university based on the P-D-C-A approach? ANSI Z10 = integration of OHS into the operations of the organization

What is the Purpose of Z10?

“Develop a national consensus standard for Occupational Health and Safety Management Systems (OHSMS)”

What is Consensus per ANSI? A majority of the members must vote Approved by 2/3 of those voting excluding abstentions ANSI requires balance by a diverse set of stakeholders including: –industry –Labor –academia –government –professional associations A majority of the members must vote Approved by 2/3 of those voting excluding abstentions ANSI requires balance by a diverse set of stakeholders including: –industry –Labor –academia –government –professional associations

History of a Standard AIHA approved as Secretariat ASSE Fights Need- Mid 1999 AIHA Wins-Jan 2000 Committee formed mid 2000 Committee Starts to Meet- Feb. 2001

Rationale-Per AIHA Harmonization will help US Business Improve protection of worker safety and health Help integrate quality, environmental and S&H Systems Provide tools for future OSHA std. Enhance US influence internationally ANSI process best for stakeholders

Formation of Z10 Committee Public announcement, 130+ applicants Selections by Steering Committee Criteria: Balance, Competence, Workable number 42 voting members; 8 non-voting TRs Public announcement, 130+ applicants Selections by Steering Committee Criteria: Balance, Competence, Workable number 42 voting members; 8 non-voting TRs

The who …. ANSI Z10 Accredited Stds Committee A committee formed with broadly representative members from industry, labor, government, professional organizations and general interest sectors Secretariat AIHA Jill Snyder Technical ResourcesCharles Redinger Technical Support Voting Members: Industry – 19 Labor – 7 Government – 8 Prof. Ass’n – 6 Small Bus - 1 Jim Howe Vice Chair UAW Alan Leibowitz Chair ITT

First Meeting: 2/8/01 Welcome by the Chair Introductions and representation Operating under Robert’s Rules of Order Purpose, Scope and Rationale Open discussion (arguing) First formal vote: –disband or go forward with the standard development! Welcome by the Chair Introductions and representation Operating under Robert’s Rules of Order Purpose, Scope and Rationale Open discussion (arguing) First formal vote: –disband or go forward with the standard development!

Many Questions!! Will it be cited by OSHA in the absence of a “Complete Program” standard? Will it be compatible with existing standards or add new requirements? Will it be helpful to the mid and small size companies? Will it add value? Will it be cited by OSHA in the absence of a “Complete Program” standard? Will it be compatible with existing standards or add new requirements? Will it be helpful to the mid and small size companies? Will it add value?

What is ASC Z10 here to do? Develop a national standard for Occupational Health and Safety Systems Goals: Useful to the broadest range of stakeholders Clear and understandable to users Free from parochial biases Provides a common vocabulary Develop a national standard for Occupational Health and Safety Systems Goals: Useful to the broadest range of stakeholders Clear and understandable to users Free from parochial biases Provides a common vocabulary

Many Choices

Early Direction Make something everyone could use Performance standard The “What’s” not “How To’s” Not contradict existing international standards Write “systems” oriented standard

How we define Success If the standard … –Helps those who would like to move toward a management system for organizing their programs –Is easy to read and provides useful information to facilities of varying S&H sophistication –Is published in a timely fashion –Is truly a product of consensus If the standard … –Helps those who would like to move toward a management system for organizing their programs –Is easy to read and provides useful information to facilities of varying S&H sophistication –Is published in a timely fashion –Is truly a product of consensus

… Versus Failure If the standard… –Adds unnecessary burdens to effective programs –Does not address minority concerns –Provides “cookie cutter” requirements rather than generally applicable guidance If the standard… –Adds unnecessary burdens to effective programs –Does not address minority concerns –Provides “cookie cutter” requirements rather than generally applicable guidance Z10

Challenges of Z10 Development Stay “systems focused” Is it a “system issue” or traditional health and safety issue? Understanding and incorporating minority concerns Stay “systems focused” Is it a “system issue” or traditional health and safety issue? Understanding and incorporating minority concerns

The approach …. Adapt principles from the most relevant approaches into a standard compatible with principal international (e.g. ISO) & national (e.g. VPP) standards Working committees Establish a voluntary consensus standard Adapt principles from the most relevant approaches into a standard compatible with principal international (e.g. ISO) & national (e.g. VPP) standards Working committees Establish a voluntary consensus standard

Charles Redinger Technical resource to Z10 Wrote AIHA OHSMS Assessment Instrument Collected and analyzed 31 publicly available management systems (quality, environmental and occupational health and safety) Summarized 13 for Z10 reference from 4 general standard setting organizations: Government, National, International, Professional Organizations Technical resource to Z10 Wrote AIHA OHSMS Assessment Instrument Collected and analyzed 31 publicly available management systems (quality, environmental and occupational health and safety) Summarized 13 for Z10 reference from 4 general standard setting organizations: Government, National, International, Professional Organizations

Standards OSHA VPP Australia-SafetyMap BSI-BS8800 Australia and New Zealand-AS/NZ 4801 Spanish-UNE ISO ILO-OHS-MS OSHA VPP Australia-SafetyMap BSI-BS8800 Australia and New Zealand-AS/NZ 4801 Spanish-UNE ISO ILO-OHS-MS American Chemistry Council-Responsible Care American Petroleum Institute AIHA Japan Industrial Safety and Health Association BSI-OHS Assessment Series International Consortium for Standard & Conformity Assessment

The Z10 OHSMS Model The management system approach is characterized by its emphasis on continual improvement and systematically eliminating the underlying or root causes of deficiencies

Z10 OHS Mgmt Systems Shalls / requirements Shoulds / guidance Scope Introduction Format

Scope This Standard defines minimum (OHSMS performance) requirements Purpose To provide a management tool to reduce risks of injury, illnesses and fatalities Application Organizations of all sizes & types Scope This Standard defines minimum (OHSMS performance) requirements Purpose To provide a management tool to reduce risks of injury, illnesses and fatalities Application Organizations of all sizes & types Z10 Section 1.0 Scope, Purpose, Application

Z10 Section 2.0 Definitions Definitions –OHSMS issues vs. aspects/impacts: hazards, risks, management system deficiencies and opportunities for improvement –Top Management: person or group of people who direct and control the operation of an organization Definitions –OHSMS issues vs. aspects/impacts: hazards, risks, management system deficiencies and opportunities for improvement –Top Management: person or group of people who direct and control the operation of an organization

Management Leadership Top mgmt responsibility and direction of OHSMS Policy Employee (personal) responsibility Employee Participation Establish processes for employee participation Management Leadership Top mgmt responsibility and direction of OHSMS Policy Employee (personal) responsibility Employee Participation Establish processes for employee participation Z10 Section 3.0 Management Leadership and Employee Participation

Planning Initial review Ongoing review process (continuous improvement) –Assessment and prioritization (OHSMS issues) –Objectives* (focused on opportunities for OHSMS improvements and risk reduction) –Implementation plans and resources (meeting objectives) *focused on “system” improvements Planning Initial review Ongoing review process (continuous improvement) –Assessment and prioritization (OHSMS issues) –Objectives* (focused on opportunities for OHSMS improvements and risk reduction) –Implementation plans and resources (meeting objectives) *focused on “system” improvements Z10 Section 4.0 Planning

Implementation (of the OHSMS) Operational Elements –Hierarchy of controls –Design review and management of change –Procurement –Contractors –Emergency Preparedness Implementation (of the OHSMS) Operational Elements –Hierarchy of controls –Design review and management of change –Procurement –Contractors –Emergency Preparedness Z10 Section 5.0 Implementation (of the OHSMS)

Implementation (of the OHSMS) Education, Training and Awareness Communication Document and Record Control Process Implementation (of the OHSMS) Education, Training and Awareness Communication Document and Record Control Process Z10 OHS Mgmt Systems

Evaluation & Corrective Action Monitoring and Measurement Audits Incident Investigations Corrective & Preventive Action Feedback to the Planning Process Evaluation & Corrective Action Monitoring and Measurement Audits Incident Investigations Corrective & Preventive Action Feedback to the Planning Process Z10 Section 6.0 Evaluation and Corrective Action

Management Review General Requirements –Top management review (assessment of OHSMS effectiveness; annually) –Performance impacts on the OHSMS –Participants –Policy –Recommendations Management Review General Requirements –Top management review (assessment of OHSMS effectiveness; annually) –Performance impacts on the OHSMS –Participants –Policy –Recommendations Z10 Section 7.0 Management Review

Z10 Required Documentation Health and Safety Policy (Section 3.1.2) Objectives (Section 4.3) Implementation Plan (Section 4.4A) Audits (Section 6.2) Management review: results and action items (Section 7.1) Health and Safety Policy (Section 3.1.2) Objectives (Section 4.3) Implementation Plan (Section 4.4A) Audits (Section 6.2) Management review: results and action items (Section 7.1)

SAMPLING OF ANNEXES –Policy statements –Roles and Responsibilities –Risk Assessment Processes –Objectives –Implementation Plan –Audits SAMPLING OF ANNEXES –Policy statements –Roles and Responsibilities –Risk Assessment Processes –Objectives –Implementation Plan –Audits Z10 ANNEXES

Summary ANSI approval on July 25, 2005 Z10 is a voluntary standard Purpose of Z10: provide a tool to minimize risks, prevent injuries and enable continuous improvement ANSI approval on July 25, 2005 Z10 is a voluntary standard Purpose of Z10: provide a tool to minimize risks, prevent injuries and enable continuous improvement

Getting Started Evaluate your current system Understand what works for your culture Develop and use common management system principles in a manner that best fits your culture Focus on hazards and system continuous improvement Evaluate your current system Understand what works for your culture Develop and use common management system principles in a manner that best fits your culture Focus on hazards and system continuous improvement

Questions? Jim Grieger, CIH, CSP Associate Director EH&S Cornell University Jim Grieger, CIH, CSP Associate Director EH&S Cornell University