ICTA Location: Tennis Canada Rexall Centre, Toronto, Ontario Date: October 26, pm Fall 2010 Annual General Meeting

ICTA 1.Call to Order and Roll Call 2.Approval of Agenda 3.Approval of Minutes March 30th, 2010 Spring AGM (under League News) 4. President's Report – Sherry Shannon-Vanstone 5. League Reports a)Ladies League – Adwynna MacKenzie b)Juniors League – Todd Orrett c)Mixed League – Bill Crothers d)Plus 55 League – Bill Wright Meeting Agenda Fall 2010 Annual General Meeting

ICTA Meeting Agenda Fall 2010 Annual General Meeting 6. Treasurer’s Report – Sharon Menczel 7. Liason and MLC Coordinator Report – Sonja Zibin 8. CIO’s Report – Adrian Cordea ICTA Tournament – Stuart Teather 10. Executive Elections 11. Spring 2011 AGM – set date (suggest March 29, 2011) 12. Other Business 13. Adjournment

ICTA  Sherry Shannon-Vanstone – President  Rick Bertozzi – Vice President  Sharon Menczel– Treasurer  Kim MacKay – Secretary  Sam Kern – Past President  Adrian Cordea - CIO  Bill Wright League Director  Adwynna MacKenzie – Ladies League Director  Bill Crothers – Mixed League Director  Todd Orrett – Juniors League Director  Sonja Zibin – External Liaison  Stuart Teather – Tournament Director 2010 Board Of Directors Fall 2010 Annual General Meeting

ICTA  Thanks to the all for another successful tennis season  Increase in fees  Club Payments – need name of Club Representative  2011 Budget President’s Report Fall 2010 Annual General Meeting

ICTA 12 divisions with 79 teams 1465 players 283 Majors 511 A 473 B 194 C New for 2011 is the addition of a Thursday C Division formerly known as Thursday Ladies League. New or existing C teams are welcome to play on Thursday morning. League Reports: Ladies League a. Fall 2010 Annual General Meeting

ICTA Proposed Rule Changes for 2011 Season Starts Wednesday May 4, 2011 All players must be available for up to 2 hours after the scheduled (agreed upon) start time and until their match has been completed in its entirety. The order of play is to be arranged 36 hours prior to the match. (ie: by Monday evening at 9 pm) or the order of play shall default to the courts being played in order i.e. 1,2,3 and 4. Arrangements for make-up matches must be agreed upon within one week of the original match start time, or assumed rescheduled for the make-up deadline day and time. Ladies League: b. Fall 2010 Annual General Meeting

ICTA Proposed Rule Changes for 2011 (continued) If a club has a scheduled makeup day for Ladies League fixtures and can provide four (4) courts prior to or at 9:30 am both teams must play all lines on the day the club allows. For clubs with fewer than four (4) courts allotted for make-up fixtures, the away team may decide whether to play the late court(s) or reschedule individual matches for another day and time. The make–up deadline for the first half of the season is Tuesday July 3,2011. The make–up deadline for the second half of the season is the Tuesday prior to the last match of the season. Ladies League: c. Fall 2010 Annual General Meeting

ICTA Goals for the Junior League − Get as many juniors playing team tennis − Short Term: Increase ICTA club participation from 36% to 50% − Long Term: Increase ICTA club participation to 75% What do juniors say about Team Tennis − Proud to represent your club − Meet new people − Variety of play (singles, doubles, mixed doubles) − Play with your friends − Play against different players − Cheer for your teammates − Become better friends on and off the court Tennis is a game for life. Get juniors hooked on tennis early Junior League Introduction a. Fall 2010 Annual General Meeting

ICTA Increased from 27 to 35 teams (Val Swail) - Boys Majors (9 teams, unchanged) - Boys A (increased from 15 to 17 teams) - Girls (increased from 3 to 9 teams) Increased from 11 to 14 teams (Setsuko Pye) - Mixed Majors (increased from 5 to 6 teams) - Mixed A (increased from 6 to 8 teams) Total # of junior league participants: 420 Why? - Greater awareness of leagues among clubs - Court & player availability (minimum 2 courts and 4 players) - Flexible match start times Junior Leagues 2010 b. Fall 2010 Annual General Meeting

ICTA Rewritten / Reorganized Easier to find rule that one is looking for Common sense rule additions Draft approved at the Team Captain’s meeting A girl can not play as a boy in the WTT league. A player can play only one singles and one doubles match per fixture. Scheduling stronger players below weaker ones is prohibited. Team captain’s and league grievance processes are clearly spelled out. Team Eligibility - A roster in which the player’s names and the season match scores must be entered in Tenniscores. Player Eligibility – Must have played a minimum of 2 league fixtures during the regular season. Forfeits and defaults will be counted as matches played. Rule Clarifications c. Fall 2010 Annual General Meeting

ICTA Team Captain’s meeting (September 28, 2010) Start and end all leagues on the same week 8 week schedule 4 to 7 teams in a division (less travel time) Even number of teams preferred (no byes – season is short) Action Items Canvass for division chairs (West Boys / Girls, East Boys / Girls) Develop plan so club pros better support junior team tennis Contact OTA Regional Division Chairs – League awareness and joint promotion Contact other junior leagues (encourage/promote WTT) ICTA Junior League write up in the OTA Magazine Look into presenting ICTA Junior Leagues at TPA Conference and OTA AGM Tournament (last week of July – keep the momentum going. 3 clubs to host) Motion Approve the reworded / reorganized / changed league rules Junior Leagues 2011 d. Fall 2010 Annual General Meeting

ICTA 149 teams this year 1788 players every week for 14 weeks.(134 teams last year) Major league had two divisions, very successful 8 clubs were represented this year at the tournament Biggest challenge this year was behavior; 3 clubs replaced their own captains Infractions handled ‘with some degree of flexibility in the spirit of fairness’. ie. playing out of order, no way to really determine who was first, etc. Best way to handle it is let them to handle it fairly. League Reports: Mixed Fall 2010 Annual General Meeting

ICTA West Division East Division IEast Division ll Brampton 96 Unionville 66Aurora 89 Wallace Park 82 Ajax 62Don Mills 58 Bramalea Il 66 Sandy Beach 59Thornhill 57 Gordon Alcott 53 Ballantrae 58Markham 45 Sheridan 53 Richmond Hill 25Parkway Valley 18 Whiteoaks 53 Bramalea I 51 Fitness Institute 41 League Reports: Plus 55 - Standings Fall 2010 Annual General Meeting

ICTA Past attempts to expand the League Current interest, expansion plans Interest in a ‘Plus 65’ League, Trial Need to reorganize East and West into geographical territories Winning teams not wanting to progress to the next level Primary purpose is to consolidate the existing clubs and promote expansion of the Plus 55 league. League Reports: Plus 55 - Report Fall 2010 Annual General Meeting

ICTA Treasurer’s Report Fall 2010 Annual General Meeting Interim Treasurer's Report: Bank Balance $15, September statement not in yet. Accounts Receivable: Bayview CC $60. Invoice mailed Aug 20th Boulevard $30. invoice faxed Don Mills $30. Fitness Ctr East (North) $60. + $30. (2008) Fitness Centre West $60. + $30. (2009) Glendon $60. invoice faxed Aug 18th James Gardens $90. Kew Gdns $30. (2009) no teams 2010 Erin Mills $60. (2009) Total $540.

ICTA Miele League Challenge 2010 This year it was nationwide - Montreal, Toronto, and Vancouver Competition at 3.5 level + Format: 2 doubles matches and 1 singles match each Winning teams competed at the Rogers Cup: Women in Montreal and Men in Toronto Winners: Men’s team was from British Columbia Women’s team was from Quebec Fall 2010 Annual General Meeting Liason’s Report

ICTA CIO’s Report Fall 2010 Annual General Meeting Number of visits Current number of visitors: 142,512 (an increase of almost 20,000 visits from 2009). Issues Most of the issues were account related (about 80%) followed by score entering challenges (about 15%) and other small issues. Future plans We’re planning a website re-design for 2011 season, more intuitive and easy to use.

ICTA Best tournament yet Volunteers were good and plentiful Players all showed up on time with waivers No delay in starts due to weather Tournament ran on time Barbeque was good Award Ceremonies on court better Better court numbering Better sign set up Better staff support Better raffle results Fall 2010 Annual General Meeting 2010 ICTA Tournament Report: a.

ICTA Tournament concerns Sponsorship Court time Grounds Online presence Solutions Sponsorship through Tennis Canada / OTA partners partner with TC and OTA to make this happen Online presence better updates and information from Tournament Director through League Directors – blasts to all ICTA players with information from our sponsors to enhance package Fall 2010 Annual General Meeting 2010 ICTA Tournament Report: b.

ICTA Fall 2010 Annual General Meeting 2010 ICTA Tournament Report: c. ICTA Tournament IncomeCategoryActualBudgetActualBudgetActualBudget Tennis CanadaSponsorship$2, $5, WilsonSponsorship$ $0.00 $ Merchant of TennisSponsorship$ $0.00$ $0.00 Tennis Access HeadSponsorship$500.00$0.00 MieleSponsorship$1,500.00$0.00 DunlopSponsorship$ $374.00$ Barbeque $1,231.80$1, Lucky DrawRaffle$535.00$400.00$0.00$400.00$0.00 Total$7,766.80$5,400.00$5,374.00$6,020.00$6,120.00$5, Expenses Participant's AwardsAwards$0.00$300.00$770.99$850.00$867.56$ Winner's TrophiesAwards$1,489.77$1,576.31$1,419.42$1,200.00$1,194.98$1, Facility RentalFacility$1, $1, Ice, waterFacility$59.82$100.00$85.50$300.00$114.84$ Name Tags, miscFacility$123.42$200.00$182.17$300.00$254.19$ SignsFacility$308.45$300.00$279.94$500.00$459.90$ Postage/Mileage Lucky Draw prizesRaffle$2,626.00$0.00 $100.00$35.55$0.00 BallsFacility$ $ Barbeque $978.17$500.00$0.00 Volunteers$12.00$0.00 PA SystemFacility$0.00$50.00$22.68$100.00$27.12$0.00 InsuranceFacility$172.80$160.00$538.50$550.00$ Total$7,644.43$5,060.31$5,248.20$5,845.00$5,437.64$5, Net Profit / Loss$122.37$339.69$125.80$175.00$682.36$387.36

ICTA  Sherry Shannon-Vanstone – President  Rick Bertozzi – Vice President  Ilse Berk – Treasurer  Kim MacKay – Secretary  Sam Kern – Past President  Adrian Cordea - CIO  Bill Wright League Director  Adwynna MacKenzie – Ladies League Director  Bill Crothers – Mixed League Director  Todd Orrett – Juniors League Director  Sonja Zibin – External Liaison  Stuart Teather – Tournament Director Executive Elections—Slate for 2011 Fall 2010 Annual General Meeting

ICTA 11. Set date for Spring 2011 AGM (March 29, 2011) 12. Other Business 13. Adjournment Fall 2010 Annual General Meeting 2010 ICTA AGM: Wrap Up