CAW-GIS & PAgis Geographic Information System

What is GIS? Geographical Information Systems (GIS) is a computerized method of representing, predicting, mapping, and analyzing things that exist and events that happen on earth. These systems allow users to query and perform statistical analysis on underlying data. The key benefit to GIS is that it allows the user to “visualize” the results by looking at a graphical representation via maps or charts. The range of uses is widespread. From managing land use, utilities, addressing, parcels, street lines, zoning, facility location, customer location/profiling, forecasting, etc. GIS is a tool to help the user solve problems that have a geographic aspect. Just about anything we do fits this category.

CAW-GIS Mission Our mission is to develop, maintain, and provide access to accurate, complete, and usable water distribution and related information to allow management and customers and crews to make informed decisions

CAW-GIS Vision Our vision is to provide the highest quality geographic information products and services to meet Central Arkansas Water customer needs

Integrate spatial data with CAW’s GIS tabular MUPS databases. Provide CAW staff with access to a CAW database and standardized GIS systems. Make data available online for CAW staff and on the Internet as a feature service Share data with PAgis, other government, universities, developers, and the public. CAW-GIS Applications Development and Accomplishments

Improved communications in all aspects of CAW operations. Allowed non-GIS staff to incorporate spatial information into their daily work flow, increasing efficiency and improving work product. Greatly enhanced public notification of the CAW activities. CAW-GIS Applications Development and Accomplishments

Implemented Enterprise ArcSDE Company wide Implemented Intranet and Internet Mapping Application (ArcIMS) Develop and implemented GIS on field laptops Work Order retrieval function Customer Service and Service information retrieval function Address search by meter number or account number function Search or retrieve PLSS Grid information tool. Engineering Drawing and legal document retrieval function Auto generation of city name, fire district and edit date for posting hydrants ESRI Special Achievement in GIS award Upgrading GIS version from 8.3 to 9.0 Spatial analysis for Lake Maumelle bottom in 3D views Spatial analysis for Lake Maumelle slope and soil study in 3D views CAW-GIS Applications Development and Accomplishments

CAW COO IS COO CAWGIS Manager AAC PAGISCAWGIS PAgis BOARD GIS ORGANIZATIONAL CHART A Section of the Information Services Department PAgis Staff PAgis Manager (1) Technical Manager (1) Senior GIS Analyst/Programmer (1) Senior GIS Technician (2) GIS Technician (1) Field Data Collector (1-vacant) Administrative Assistant (1) Technical Writer (1-vacant) Interns (2-vacant) CAW_GIS Staff GIS Manager (1) GIS Technician (2) Graphic Technician (3) Data Base Coordinator (1)

CAW Service Area 15 Pressure Systems CAW Enterprise GIS

Remote Site Locations 11 MILES 7 MILES ArcSDE and Intranet home Dual T-1 Lines 7 MILES

Supports 3 Remote sites across Dual T-1 lines Engineering Unit Operator After hours Dispatcher Distribution Supervisory Dispatchers ArcSDE Server ArcIMS Server Engineering North Distribution GIS Central Hub New Service Main Office IS Customer Service Capitol Ave Complex Maryland Ave Complex Ozark Point WTP Clearwater Complex Wilson WTP Operator After hours Dispatcher Standalone Field Crews Laptops Service Area

At CAW, GIS is a computer based tool for analyzing and mapping water distribution & related features to perform diverse functions at CAW GIS is used to query data, share data, reduce redundant record keeping and provide a analytical tool to help staff MAKE BETTER, MORE INFORMED DECISIONS. It is a efficient way to communicate complex information by providing a VISUAL CONCEPT OF YOUR DATA NOT JUST FOR PRETTY MAPS

Engineering (17) Planning & Design Contract Management & Inspection Hydraulic Modeling New Services (3) Available Main location Address verification, etc Customer Service (4) Chief Operating Officer (2) GIS - the editor - makers of the data (7) Water Treatment Plant (using the ArcIMS Intranet) Who uses GIS at CAW

Distribution (37) Distribution Supervisors (8) (Laptop) Dispatcher (4) Map Room (1) Field Crews (24) (Laptops) No more $ Valve-Map Books

Project Design & MASTER PLAN System information retrieval - Spatial & query analysis Under construction information Support for Water Hydraulic Model… H2OMAP Integration of GPS for existing facilities and new subdivisions Facilities Management and Planning Support for Governmental Mandates… Watershed Management and Lake Land Acquisition CAW uses GIS for…

Example… Project design Planimetrics... Road Edges Street centerline Building Outline Aerial Photography River, Stream, Parcels Valves, Mains, Hydrants Used for preliminary design and project routing, layout & final design. Prior to GIS design took months… The data is extracted from the GIS layers and imported into AutoCAD to create the final construction Plan Drawings.

Example - System information retrieval Spatial & query analysis Number of valve by size in the Distribution system Number of valves by make in the Distribution system Miles of pipe in the Distribution system Length of pipe by type and or by size in the Distribution system Hydrants with Fire flow information within a given distance Tracking property & ROW easements by HOT LINKING scan documents to a graphical feature Identify all main breaks by pipe size, type and location. System Pressure Calculator

Study shows workers spends 43% of their time looking for documents and just 10% reading them. CAW’s document management system linked to GIS and laptop solution for field workers improved this situation dramatically. Productivity has jumped two times with access to maps on laptops in crews vehicles, with an estimated saving of 60% of their time using GIS. HOW DOES GIS HELP…

GIS helps with: (Jeffrey Wood Northwest Arkansas Business Journal - 10/11/04) State and federal sex offender registrations — Fort Smith police said the technology could cut their cost of notification from $200 per person in a neighborhood to about $40. Savings on initial engineering studies — estimates show developers could save up to $20,000 per job site in time and money to locate such things as underground utilities or flood plains. Fire insurance rate classifications — Fort Smith was about to be downgraded to a class IV city, but GIS mapping of things such as fire hydrants proved the city met class II qualifications, saving every property owner and business in the city insurance costs. Delivery services — United Parcel Service, FedEx Corp., DHL Inc., Sears Co., Home Depot Inc., et al., use onboard GIS technology and being on the GS map will help ensure timely deliveries. Information about city zoning and services — Everything from level of commercial zoning to school bus stops and voting sites are available.

CAW DISTRIBUTION SYSTEM CLOSE UP

Aerial Photo with GIS Water data features.

Feature Locate with Location Measurements

System Pressure Calculation at the click of a button. Contours

Find a Hydrant

Diameter Manufacture Open Direction Number of turns Job Number Hydt. / Valve ID Number Main size And more… Valve or Hydrant information

Hotlink to Detailed Drawings

Display Coordinate Values One Call Reporting Tool

Custom Address Search Tool We are in more than one city Same Address issues Custom Address Search Tool

Address Search Using Account Number Comparing with Address DB & Mups DB

Customer Service Information

Service & Meter Information

Customer Information Interface

Work Order Information Interface

Retrieving Scan As Built Drawings

Zoomed In

Support for Telemetry and SCADA

Support for Water Hydraulic Model GIS allows for automated data extraction and avoids tedious and laborious manual task. Reduces time and human resources it would take to calculate and assign the demand and elevation values in the water hydraulic model. GIS reduces like task from months to days and even hours

Under Construction A dispatchers tool... Identifies the CAW Engineer Identifies the Contractor’s contacts Identifies the location of the project Identifies the status of the project sterilization pass/fail main in service

Under Constructions Line Under Constructions Information

Editor Tools Automatic Attribution

3-D Spatial Views

Spatial Views Lake Maumelle

Profile View Plan View Lake Maumelle Bottom

Spatial Views

I-430 N RODNEY PARHAM RD

Spatial Views

ArcMap is becoming more and more of an asset to the distribution department. It’s multifunctional use enables Distribution personnel to travel throughout our system with the utmost of knowledge at our fingertips. With our laptop computers, we can open up ArcMap from the field and find a variety of information concerning our system. From simple tasks such as finding valve measurements… to more complex tasks such as finding latitude and longitude information for Arkansas One-Call. ArcMap coupled with our MUPS software enables us to look at each individual segment of pipe, valves, hydrants and appurtenances to see any previous maintenance that has been performed. Terry Bice, Distribution Supervisor

For our dispatchers it has enabled them to look up emergency shutdowns in order that they may detach a map, send it via to notify management and other departments, and enables them to better communicate with our customers the area of the shutdown. ArcMap has taken the place of numerous paper valve record books, thus limiting the time it takes to make emergency shutdowns and the confusion of trying to find the correct valve record book. There is so much information at our fingertips that anything less would be a dramatic loss to our customer service. Terry Bice, Distribution Supervisor.

The Hard Work Paid Off 2003 Special Achievement in GIS Ron Butcher Woolpert LLC Jack Dangermond President & CEO of ESRI Jos Bell GIS Manager Ed Crane ESRI Area Manager CAW-GIS TEAM Jeanette, Teresa, Monte, Jos, John, Hong, & Gary Jack Dangermond President & CEO of ESRI Jos Bell GIS Manager

“ It is my distinct pleasure to inform you that your site has been selected to receive a ‘Special Achievement in GIS’ award at ESRI’s 23 rd Annual User Conference. This award is being given to user sites around the world in recognition of their outstanding work in the GIS field. It is quite an honor.” Jack Dangermond President and Chief Executive Officer ESRI, Inc. (Environmental Systems Research Institute) 2003 ESRI SAG AWARD

In 2002 the PAgis Board Of Directors and Central Arkansas Water approved a recommendation that Central Arkansas Water assumed managerial responsibility of PAgis. PAgis Board of directors also approved a annual payment to CAW of $60, for this purpose.

Benefit to doing this: CAW has a fully functional GIS section. CAW GIS staff and PAgis staff operates as separate GIS Sections. CAW is a regional organization. PAgis is also regional in the data it maintains. PAgis staff does not work on any CAW layers, which is not for use by the member agencies. CAW staff, will only assist PAgis staff when required, in support for PAgis wide activities.

Administration of PAgis is, revenue neutral to CAW. The COO (Chief Operating Officer) is a member of the PAgis Board of Directors. CAW GIS Manager conducts managerial responsibility of the daily operations of the PAgis Staff. The restructuring has resulted in savings for all member agencies. Resources and sharing of resources are utilized more effectively.

PAgis Mission Our mission is to develop, maintain, and provide access to accurate, complete, and usable planimetric, addressing, and parcel data …

PAgis Mission Our vision is to provide the highest quality geographic information products and services to meet customer needs.

Who are we? We are a consortium of governmental agencies formed by an inter-local agreement by six city and county organizations for the purpose of providing digital mapping and related GIS services to these six agencies. Who are our members? City of North Little Rock North Little Rock Wastewater Utility City of Little Rock Little Rock Wastewater Utility Central Arkansas Water Pulaski County (R&B)

PAGIS BOARD OF DIRECTORS Reggie Corbitt, Chair Little Rock Wastewater Utility Chair Gary Mills, Treasurer, North Little Rock Waste Water Utility Walter Malone, Vice Chair, City of Little Rock – Public Works/Planning Dale Russom, Member, Central Arkansas Water Bob Sisson, Member, City of North Little Rock Sherman Smith, Member, Pulaski County-Roads & Bridge

What do we do? We provide high quality geographic information services, which meet member agency and management needs, using a shared database of GIS-related data within Pulaski County. These services include GIS data maintenance, distribution, digital mapping, and related services.

What are our goals? Operate a shared database Establish defined responsibilities for quality database maintenance Conform to and maintain database according to established standards Satisfy customers What do we value? High quality customer service Teamwork System excellence Commitment Innovation and improvement Data integrity

Primary function – Data maintenance of PAgis database Implemented ArcSDE Implemented multi-editing functionality Implemented automated update functionality Implemented Internet Mapping application Improved data update procedures for Addressing Street Centerlines addressing Building Outline foot print Other relative data layers Sponsored County wide GIS DAY Managing county wide parcel project PAgis Application development and accomplishments PAgis Application development and accomplishments :

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