Exploring Word Grauer and Barber 1 Committed to Shaping the Next Generation of IT Experts. Chapter 2: Gaining Proficiency: Editing and Formatting BCIS 1405 Sessions 6 & 7 Exploring Microsoft Word 2003

Exploring Word Grauer and Barber 2 Objectives (1 of 2) Explain how the Undo and Redo commands are related to one another Move/Copy text within a document Distinguish between the Windows clipboard and the Office clipboard Use the Find and Replace commands Define and use scrolling; move to the beginning and end of a document Define typography; distinguish between a serif and a sans serif font

Exploring Word Grauer and Barber 3 Objectives (2 of 2) Use the Format Font command and equivalent toolbar buttons Use Format Paragraph command and equivalent toolbar buttons Set tabs and indents using the ruler or equivalent commands Use the Borders and Shading command Use the Page Setup command to change margins and orientation Change the column structure of a document through section formatting

Exploring Word Grauer and Barber 4 Moving and Copying Text Terms to know Cut Copy Paste Windows Clipboard Paste Special command Office clipboard Undo Redo

Exploring Word Grauer and Barber 5 Find Command Case sensitive Search text Whole words only

Exploring Word Grauer and Barber 6 Replace Command Automatic replacement Search text Selective replacement Replacement text

Exploring Word Grauer and Barber 7 Go To Command Go to what Enter page number Click Go To

Exploring Word Grauer and Barber 8 Scrolling Click to scroll up Click to scroll down Scroll box

Exploring Word Grauer and Barber 9 The View Menu and Zoom Command Zoom box Print Layout View button Two page display

Exploring Word Grauer and Barber 10 Hands-on Exercise 1 (Pages ) Title of Exercise: Editing a Document Objective: to edit an existing document; to use the Find and Replace commands; to move and copy text using the clipboard and the drag-and-drop facility  Input file: Note from Bob and Maryann  Output file: Note from Bob and Maryann Solution

Exploring Word Grauer and Barber 11 End of Session 6

Exploring Word Grauer and Barber 12 Begin Session 7

Exploring Word Grauer and Barber 13 Typography: Terms to Know Mono-spaced typeface Proportional typeface Font Type size Point size Format Font command Typography Typeface  Times New Roman  Arial  Courier New Serif typeface Sans serif typeface

Exploring Word Grauer and Barber 14 Serif vs. Sans Serif Serif Example Sans Serif Example

Exploring Word Grauer and Barber 15 Mono vs. Proportional Type Face Example of Mono-Spaced  Enjoy the Park (Courier) Example of Proportional  Enjoy the park (Times new Roman)

Exploring Word Grauer and Barber 16 Format Font Command Type size Font color Preview pane Type style Special effects Typeface

Exploring Word Grauer and Barber 17 Page Setup - Margins Select Orientation Margin settings Margin tab Preview box

Exploring Word Grauer and Barber 18 Page Setup - Layout Settings Layout tab Preview box

Exploring Word Grauer and Barber 19 Page Breaks Soft page break Hard page break Column break Continuous

Exploring Word Grauer and Barber 20 Paragraph Formatting Spacing Indents Alignment Line Spacing Preview box

Exploring Word Grauer and Barber 21 Line and Page Breaks Keep lines together Window/Orphan control

Exploring Word Grauer and Barber 22 Hyphenation Tools Menu + Language command Options

Exploring Word Grauer and Barber 23 Five Kinds of Tab Stops 1. Left Aligned - default 2. Right aligned 3. Center aligned 4. Decimal align 5. Bar tab

Exploring Word Grauer and Barber 24 Setting Tab Stops Using Ruler Use Menu Bar View Normal

Exploring Word Grauer and Barber 25 Setting Tabs – Using Ruler Bar Center Tab Right Align Tab Decimal Tab Bar Tab Left Tab

Exploring Word Grauer and Barber 26 Setting Tab Stops Using Ruler Type of tab Click on L to change L is for left aligned tab is right aligned is for centered tab is for decimal tab is for bar tab Click to change type

Exploring Word Grauer and Barber 27 Setting Tab Stops Using Ruler 1.Click to change type of tab 2.Then click in ruler at point you want tab to be set

Exploring Word Grauer and Barber 28 Setting Tabs in Dialog Box Alignment Leader character Position of tab stop

Exploring Word Grauer and Barber 29 Setting Tab Stops Format Tabs Tab Dialog Box

Exploring Word Grauer and Barber 30 Setting Tab Stops

Exploring Word Grauer and Barber 31 Borders and Shading Borders tab Additional line styles Line color Line style Line width Click for bottom border only

Exploring Word Grauer and Barber 32 Column Formatting Preview box Column width Preset column specifications Spacing between columns

Exploring Word Grauer and Barber 33 Summary (1 of 2) Moving and copying text Undo and Redo Commands Find, Replace, and Go To commands Scrolling View Menu Typography  Type size  Format font command

Exploring Word Grauer and Barber 34 Summary (2 of 2) Page Setup Command  Page Breaks  Alignment  Indents  Tabs  Hyphenation  Line Spacing Format Paragraph Command Borders and Shading Column Formatting

Exploring Word Grauer and Barber 35 Hands-on Exercise 2 Pages ) Title of Exercise: Character Formatting Objective: to experiment with character formatting; to change fonts and to use boldface and italics; to copy formatting with the format painter; to insert a page break and see different views of a document  Input file: Tips for Writing  Output file: Tips for Writing Solution

Exploring Word Grauer and Barber 36 Hands-on Exercise 3 (Pages ) Title of Exercise: Paragraph Formatting Objective: to implement line spacing, alignment, and indents; to implement widow and orphan protection; to box and shade a selected paragraph  Input file: Tips for Writing Solution  Output file: Tips for Writing Solution

Exploring Word Grauer and Barber 37 End-of-Chapter Exercises Multiple Choice Practice Exercises  Exercise 2 – Keyboard Shortcuts (Page 168)  Exercise 4 – Inserting the Date and Time (Page 170)  Exercise 7 – Tracking Changes with Tab Stops (Page 173) DUE: BEGINNING NEXT CLASS PERIOD

Exploring Word Grauer and Barber 38 End-of-Chapter Exercises Mini Cases  Case 4 – The Invitation DUE: BEGINNING NEXT CLASS PERIOD

Exploring Word Grauer and Barber 39 Questions?