McGraw-Hill/Irwin The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Excel 2002 Lab 1 Creating and Editing a Worksheet

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 2 McGraw-Hill/Irwin Objectives 1.Enter, edit, and clear cell entries. 2.Save, close, and open workbooks. 3.Specify ranges. 4.Copy and move cell entries. 5.Enter formulas and functions. 6.Adjust column widths. 7.Change cell alignment. 8.Format cells. 9.Insert rows. 10.Insert and size a ClipArt graphic. 11.Enter and format a date. 12.Preview and print a worksheet.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 3 McGraw-Hill/Irwin Concepts 1.Template - A workbook file that includes predefined settings that can be used as a pattern to create many common types of workbooks. 2.Text and Numeric Entries - Information or data you enter in a cell can be text, numbers, or formulas. 3.AutoCorrect – A feature that makes some basic assumptions about the text you are typing and, based on these assumptions, automatically corrects the entry. 4.Column Width - The size or width of a column controls how much information can be displayed in a cell.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 4 McGraw-Hill/Irwin Concepts 5.Range - A selection consisting of two or more cells on a worksheet is a range. 6.Formulas - A formula is an entry that performs a calculation. 7.Relative Reference - A cell or range reference in a formula whose location is interpreted by Excel in relation to the position of the cell that contains the formula. 8.Functions - Functions are prewritten formulas that perform certain types of calculations automatically.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 5 McGraw-Hill/Irwin Concepts 9.Recalculation - Whenever a number in a referenced cell in a formula changes, Excel automatically recalculates all formulas that are dependent on the changed value. 10.Alignment - Settings that allow you to change the horizontal and vertical placement and the orientation of an entry in a cell. 11.Fonts - Fonts consist of typefaces, point sizes, and styles that can be applied to characters to improve their appearance.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6 McGraw-Hill/Irwin Concepts 12.Number Formats - Number formats affect how numbers look onscreen and when printed. 13.Styles - A combination of formats that have been named and that can be quickly applied to a selection. 14.Graphics - A non-text element or object, such as a drawing or picture that can be added to a document.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 7 McGraw-Hill/Irwin Outline Exploring Excel 2002 Starting Excel 2002 –Exploring the Excel Window –Exploring the Workbook Window –Moving around the Worksheet Creating New Workbooks Changing Column Widths –Using the Default Workbook Template –Developing a Workbook

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8 McGraw-Hill/Irwin Outline Entering and Editing Data –Entering Text –Clearing an Entry –Editing an Entry –Using AutoCorrect –Entering Numbers Changing Column Widths –Dragging the Column Boundary –Using AutoFit

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 9 McGraw-Hill/Irwin Outline Saving, Closing and Opening Workbooks –Saving a New Workbook –Closing a Workbook –Opening an Existing Workbook Duplicating Cell Contents –Using Copy and Paste –Using the Fill Handle –Inserting Copied Cells –Moving Entries

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 10 McGraw-Hill/Irwin Outline Working with Formulas –Entering Formulas –Copying Formulas –Using Pointing to Enter a Formula –Recalculating the Worksheet Inserting Rows

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 11 McGraw-Hill/Irwin Outline Formatting the Worksheet –Changing Cell Alignment –Indenting Entries –Centering Across a Selection –Changing Fonts and Font Styles –Applying Character Effects –Using Undo –Using Format Painter –Formatting Numbers –Using Styles –Adding Color

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 12 McGraw-Hill/Irwin Outline Working with Graphics –Inserting Graphics –Sizing Graphics Entering the Date Previewing and Printing a Workbook Exiting Excel 2002 Lab Review

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 13 McGraw-Hill/Irwin EXPLORING EXCEL 2002

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 14 McGraw-Hill/Irwin STARTING EXCEL 2002 Excel Window –Title Bar –Name of open file –Menu Bar Workbook Window –Information about the workbook

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 15 McGraw-Hill/Irwin EXPLORING THE EXCEL WINDOW Standard toolbar Formatting toolbar Formula bar Name box Task pane Document window

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 16 McGraw-Hill/Irwin EXPLORING THE WORKBOOK WINDOW Workbook window –New blank workbook file –Three blank worksheets Worksheet –Spreadsheet –Rows 65, 536 total rows down –Columns 256 columns to the right

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 17 McGraw-Hill/Irwin THE WORKSHEET Row numbers Column letters Cell Cell selector –Active cell Reference Sheet tabs –Active sheet –Tab scroll buttons

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 18 McGraw-Hill/Irwin MOVING AROUND THE WORKSHEET Using Keys KeysAction [Page Down]Moves cell selector down one full window [Page Up]Moves cell selector up one full window [Alt] + [Page Down ] Moves cell selector right one full window [Alt] + [Page Up]Moves cell selector left one full window [Ctrl] + [Home]Moves cell selector to upper left corner [Home]Moves cell selector to beginning of row [End] [  ]Moves cell selector to last-used cell in row [End] [  ]Moves cell selector to last-used cell in column

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 19 McGraw-Hill/Irwin MouseAction Click scroll arrow Scrolls worksheet one row/column in direction of arrow Click above/below scroll box Scrolls worksheet one full window up/down Click right/left of scroll box Scrolls worksheet one full window right/left Drag scroll box Scrolls worksheet multiple windows up/down or right/left MOVING AROUND THE WORKSHEET Using the Mouse

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 20 McGraw-Hill/Irwin CREATING NEW WORKBOOKS Blank workbook Default settings –Most commonly used settings –Stored as workbook template

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 21 McGraw-Hill/Irwin File that includes predefined settings –Default settings stored in Book.xlt Used as a pattern Other templates available –Balance sheets –Expense statements –Loan amortizations –Sales invoices –Timecards Concept 1: TEMPLATE

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 22 McGraw-Hill/Irwin DEVELOPING A WORKBOOK 1.Plan 2.Enter and edit 3.Test 4.Format

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 23 McGraw-Hill/Irwin ENTERING AND EDITING DATA Enter data by moving to a cell Type in entry

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 24 McGraw-Hill/Irwin Text entries –Any combination of letters, numbers, spaces –Any other special characters Numeric entries –Digits 0-9 –Special characters + - (), $ %  –Formula –Variable –Constant Concept 2: TEXT AND NUMERIC ENTRIES

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 25 McGraw-Hill/Irwin ENTERING TEXT Entering text –Headings –Alignment –Complete entry using Clearing an entry Editing an entry

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 26 McGraw-Hill/Irwin KeyAction [ Home] Moves insertion point to beginning of entry [ End] Moves insertion point to end of entry [][] Moves insertion point one character right [][] Moves insertion point one character left MOVING THE INSERTION POINT Keys

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 27 McGraw-Hill/Irwin Concept 3: AUTOCORRECT Makes basic assumptions about text you are entering Automatically corrects entry Features –Capitalization at the beginning of a sentence –Incorrect capitalization due to accidental use of the Caps Lock key –Corrects many common typing and selling errors

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 28 McGraw-Hill/Irwin ENTERING NUMBERS Not necessary to add … –Comma to separate thousands –Currency ($) symbol Excel displays number entries right-aligned in the cell

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 29 McGraw-Hill/Irwin CHANGING COLUMN WIDTHS

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 30 McGraw-Hill/Irwin Default column width setting is 8.43 –Average # of digits that can be displayed in a cell Increase column width to display the largest entry If larger than column width, text entry is truncated if cell to right contains data Column width automatically increased for numeric entries Concept 4: COLUMN WIDTH

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 31 McGraw-Hill/Irwin 1.Drag the column boundary 2.Format/Row/Height 3. Use AutoFit –Double click column boundary –Format/Column/AutoFit HOW TO CHANGE COLUMN WIDTHS Options

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 32 McGraw-Hill/Irwin SAVING, CLOSING AND OPENING WORKBOOKS EXCEL Saving a new workbook Closing a workbook Opening an existing workbook

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 33 McGraw-Hill/Irwin DUPLICATING CELL CONTENTS Quickly copy cell contents Move information to another area on the worksheet

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 34 McGraw-Hill/Irwin Source or copy area Destination or paste area Office XP Office Clipboard can store up to 24 items that have been cut or copied Concept 5: COPY AND MOVE

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 35 McGraw-Hill/Irwin A selection of two or more cells Adjacent range Rectangular block of adjoining cells Nonadjacent range –Two or more selected cells or ranges that are not adjoining Concept 6: RANGE

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 36 McGraw-Hill/Irwin WORKING WITH ENTRIES Using the Fill Handle Inserting copied cells Moving entries

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 37 McGraw-Hill/Irwin REVIEW OF COPYING AND MOVING METHODS Three methods to copy or move and entry: 1.Use the Copy, Cut, and Paste commands. 2.Use the Edit/Fill command: Right, Left, Up, or Down, or drag the fill handle. 3.Drag the cell border of the selection to move. Hold down [CTRL] key while dragging a selection to copy.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 38 McGraw-Hill/Irwin Example A: =5*4-3Result is 17 (5 times 4 to get 20, and then subtract 3 for a total of 17) Example B: =5*(4-3)Result is 5 (4 minus 3 to get 1, and then 1 times 5 for a total of 5) WORKING WITH FORMULAS

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 39 McGraw-Hill/Irwin Concept 7: FORMULAS Formula –Equation that performs a calculation on data contained in a worksheet –Always begins with an equal sign = Arithmetic Operators –Addition + –Subtraction - –Multiplication * –Percent % –Exponentiation ∧ Operands

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 40 McGraw-Hill/Irwin FORMULAS Entering formulas Copying formulas

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 41 McGraw-Hill/Irwin Concept 8: RELATIVE REFERENCES A cell or range reference in a formula whose location is interpreted by Excel in relation to the position of the cell that contains the formula

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 42 McGraw-Hill/Irwin Functions – prewritten formulas that perform certain types of calculations automatically Syntax is: = Function name (argument1, Argument2,...) Argument - data the function uses to perform the calculation Concept 9: FUNCTIONS

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 43 McGraw-Hill/Irwin CategoryFunctionCalculates Financial PMT PV Calculates loan payment Present value of investment Time & Date TODAY DATE NOW Today's date Particular date Current date & time Math & Trig SUM ABS Adds a range of cells Absolute value Statistical AVERAGE MAX Arithmetic mean Largest value in a set Lookup & Reference COLUMNS CHOOSE # of columns in an array Choose a value to perform COMMON FUNCTIONS

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 44 McGraw-Hill/Irwin USING POINTING TO ENTER A FORMULA Pointing –Makes the process of entering and copying entries easy Use the [CRTL] + [ENTER] keys to copy entries to a range of cells –Select range first –Enter data –Use [CTRL] + [ENTER] to copy

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 45 McGraw-Hill/Irwin Automatic recalculation whenever a number in a referenced cell in a formula changes –All formulas dependent on the changed value are affected Why is this one of the most powerful features of Excel? Concept 10: RECALCULATION

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 46 McGraw-Hill/Irwin INSERTING ROWS Insert\Row –Single row Move cell pointer to row immediately below where you want the new row –Multiple rows Select a range of rows

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 47 McGraw-Hill/Irwin Format –Font (different type styles and sizes) –Color –Patterns –Borders Number formats –Commas –Dollar signs FORMATTING THE WORKSHEET

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 48 McGraw-Hill/Irwin Horizontal placement Vertical placement Orientation Concept 11: ALIGNMENT

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 49 McGraw-Hill/Irwin MORE ON FORMATTING Indenting entries Centering across a selection

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 50 McGraw-Hill/Irwin A set of characters with a specific design –Typeface Serif fonts Sans serif fonts Size Points Concept 12: FONT

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 51 McGraw-Hill/Irwin Font NameFont TypeFont Size ArialSans serif This is 10 pt. This is 16 pt. Courier NewSerif This is 10 pt. This is 16 pt. Times New RomanSerif This is 10 pt. This is 16 pt. EXAMPLES OF FONTS

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 52 McGraw-Hill/Irwin FormatExample Use Bold, italicBold Italic Adds emphasis UnderlineUnderline Adds emphasis StrikethroughStrikethrough Indicates words to be deleted Superscript"To be or not to be." 1 Used in footnotes and formulas SubscriptH 2 O Used in formulas ColorColor Color Color Adds interest FORMATTING Applying Character Effects

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 53 McGraw-Hill/Irwin FORMATTING THE WORKSHEET Using Undo and Redo Format Painter

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 54 McGraw-Hill/Irwin Change how numbers look onscreen Formatting appears in cell and actual value appears in the formula bar Types of formats –General (default) –Currency –Accounting –Percentage Concept 13: NUMBER FORMATS

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 55 McGraw-Hill/Irwin STYLEEXAMPLE Normal89522 Comma89, Comma[0]89,522 Currency$89, Currency[0]$ 89,522 Percent % Concept 14: STYLES

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 56 McGraw-Hill/Irwin ADDING COLOR

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 57 McGraw-Hill/Irwin What is a graphic? A non-text element or object that can be added to a documents What is an object? An item that can be sized, moved, and manipulated Name some types of graphics? Drawing object, illustration, photograph What's an embedded object? An object that becomes part of the Excel worksheet but was created by another source Concept 15: GRAPHICS

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 58 McGraw-Hill/Irwin INSERTING GRAPHICS Where can I find graphics? –Clip art in the Media Gallery in Office XP –Create graphic files from documents with a scanner –Internet –Purchase graphics on CDs Some graphic file types are stored as.bmp,.jpg, or.pcx files

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 59 McGraw-Hill/Irwin SIZING GRAPHICS Change size –Selection rectangle –Sizing handles –Use Picture toolbar Add captions, borders, or shading

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 60 McGraw-Hill/Irwin MORE ON EXCEL Entering the date Previewing and printing a workbook OptionAction AllPrints the entire worksheet. PagesPrints pages you specify by typing page numbers in the text box. SelectionPrints selected range only. Active SheetPrints the active worksheet. Entire WorkbookPrints all worksheets in the workbook. Exiting Excel

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 61 McGraw-Hill/Irwin Active cell - The cell displaying the cell selector that will be affected by the next entry or procedure. Active sheet – The current sheet being used. Adjacent range -A rectangular block of adjoining cells. Alignment - The vertical or horizontal placement and orientation of an entry in a cell. Argument- The data used in a function on which the calculation is performed. AutoCorrect – Automatically corrects common entries. Key Terms

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 62 McGraw-Hill/Irwin Key Terms Cell - The space created by the intersection of a vertical column and a horizontal row. Cell selector - The heavy border surrounding a cell in the worksheet that identifies the active cell. Character effects – Formatting that is used to enhance text. Clip art - A collection of graphics that is usually bundled with a software application. Column - The border of letters across the top of the worksheet that identifies the columns in the worksheet. Column letter – Letter across the top of a worksheet that identifies a column

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 63 McGraw-Hill/Irwin Key Terms Constant - A value that does not change unless you change it directly by typing in another entry. Copy area - The cell or cells containing the data to be copied. Date number - The integers assigned to the days from January 1, 1900, through December 31, 2099, that allow dates to be used in calculations Destination – The new location of an entry that is copied. Document window – The main window that displays the worksheet.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 64 McGraw-Hill/Irwin Key Terms Drawing object - Object consisting of shapes such as lines and boxes that can be created using features on the Drawing toolbar Embedded object - Information inserted into a destination file of another application that becomes part of this file. Fill handle - A small black square located in the lower-right corner of the selection that is used to create a series or copy to adjacent cells with a mouse. Font - The typeface, type size, and style associated with a worksheet entry that can be selected to improve the appearance of the worksheet.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 65 McGraw-Hill/Irwin Key Terms Format - Formats are settings that affect the display of entries in a worksheet. Formatting toolbar - A toolbar that contains buttons used to change the format of a worksheet. Formula – An entry that performs a calculation. Formula bar - The bar near the top of the Excel window that displays the cell contents. Functions - A prewritten formula that performs certain types of calculations automatically. Graphic – A non-text element or object

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 66 McGraw-Hill/Irwin Key Terms Heading - Row and column entries that are used to create the structure of the worksheet and describe other worksheet entries. Merged cell - A cell made up of several selected cells combined into one. Name box - The area located on the left side of the formula bar that provides information about the selected item such as the reference of the active cell. Nonadjacent range - Cells or ranges that are not adjacent but are included in the same selection

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 67 McGraw-Hill/Irwin Key Terms Number formats - Affect how numbers look onscreen and when printed. Object - An element that can be added to a workbook and that can be selected, sized, and moved. Operand - A value on which a numeric formula performs a calculation. Paste area - The cells or range of cells that receive the data from the copy area or source. Picture - An illustration such as a scanned photograph. Point – A font measurement; 1pt. = 1/72 inch

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 68 McGraw-Hill/Irwin Key Terms Range - A selection consisting of two or more cells in a worksheet. Reference - The column letter and row number of a cell. Recalculate - Excel automatically recalculates all formulas that are dependent on the changed value whenever a number in a referenced cell in a formula changes. Relative reference - A cell or range reference that automatically adjusts to the new location in the worksheet when the formula is copied. Row - A horizontal block of cells one cell high in the worksheet.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 69 McGraw-Hill/Irwin Key Terms Row number - The border of numbers along the left side of the worksheet that identifies the rows in the worksheet. Sans serif - A font, such as Arial or Helvetica, that does not have a flair at the base of each letter. Serif - A font, such as Times New Roman, that has a flair at the base of each letter. Sheet tab - The tabs on the bottom of the workbook where the sheet names appear. Size – The height and width of a character. Sizing handle - Box used to size a selected object.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 70 McGraw-Hill/Irwin Key Terms Source - The cell or range of cells containing the data you want to copy. Spreadsheet - A rectangular grid of rows and columns used to enter data. Standard toolbar – Buttons used to complete most frequently used menu commands. Style - A named combination of formats that can be applied to a selection. Syntax - Rules of structure for entering all functions. Tab scroll button - Located to the left of the sheet tabs, they are used to scroll sheet tabs right or left.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 71 McGraw-Hill/Irwin Key Terms Task pane – An area displayed to the right side of the window that allows special tasks to be performed. Template – A file that includes predefined settings used to create workbooks. Text - A cell entry that contains text, numbers, or any other special characters. Typeface - The appearance and shape of characters. Variable - The resulting value of a formula that changes if the data it depends on changes.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 72 McGraw-Hill/Irwin Key Terms Workbook - The file in which you work and store sheets created in Excel Workbook window - A window that displays an open workbook file. Worksheet - Similar to a financial spreadsheet in that it is a rectangular grid of rows and columns used to enter data. Workspace - The area of the Excel 2002 application window where workbook windows are displayed.

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 73 McGraw-Hill/Irwin Discussion Questions 1.Discuss why it is important to design a worksheet before you begin entering actual data into it. 2.What types of entries are used in worksheets? Discuss the uses of each type of entry. 3.Discuss how formulas are created. Why are they the power behind worksheets? 4.Discuss the formatting features presented in the lab. Why are they important to the look of the worksheet?

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 74 McGraw-Hill/Irwin Frequently Asked Questions Is Excel just for financial data? What is the difference between a worksheet and a workbook? I tried to change an entry in a cell and the data disappeared. How can I edit the data? I want to move to the first cell in my worksheet. How do I get there? I can't see all the data in one of the columns of my spreadsheet? Help!

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 75 McGraw-Hill/Irwin Frequently Asked Questions I want to create a budget with the name of the months as column headings. Is there a easy way to do this? I tried to enter a formula but it doesn't seem to be working. How are formulas entered? What's the difference between a formula and a function?

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 76 McGraw-Hill/Irwin Frequently Asked Questions How can I enter today's date in a cell? I changed a few entries in my worksheet. What should I do to make sure the calculations are redone? I forgot to enter a row in my budget. Do I have to start all over again? I want dollar signs for my numeric values. Do I manually enter these or is there an easier way?

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 77 McGraw-Hill/Irwin Frequently Asked Questions How do I center a title or caption across the entire worksheet? When would I use the Format Painter? How can I print only a range of entries from my worksheet?

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 78 McGraw-Hill/Irwin Web Links Download Excel Tutorials for Finite Math – xcelindexf1.htmlhttp:// /~matscw/RealWorld/Excel/E xcelindexf1.html Getting Started with Excel – Tutorials – ex.htmlhttp:// ex.html Excel Tutorials and Activities –

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 79 McGraw-Hill/Irwin Web Links Bill's Technology Corner Excel Tutorials Page – utorials/Excel97/Excel_default.htmlhttp://pw1.netcom.com/~doylewj/Technology/T utorials/Excel97/Excel_default.html How to Create and Maintain Excel 2000 Templates – esources/Software_Help/Microsoft/Excel/1017 7c11640.abrhttp:// esources/Software_Help/Microsoft/Excel/1017 7c11640.abr

The O’Leary Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 80 McGraw-Hill/Irwin Web Links Creating Templates in Excel – /sstemp97.htmhttp://spider.georgetowncollege.edu/wsr/csc120 /sstemp97.htm Excel Templates – Personal Finance – celtempl.htmhttp:// celtempl.htm