An introduction to application software Word processing

4 An Introduction to Application Software l Introducing Application Software: Tools for Productivity l Integrated Programs & Suites: The All-in- One Approach l Web Integration: A New Way to Get the Word Out Module A

4 Considerations l System requirements l Commercial programs, shareware, & freeware l Software licenses l Distribution methods Module A Introduction to application software Not sure whether you’re using the latest version? Versions will send you notifying you of new versions of the software you’re using. Versions

4 Considerations l Documentation l Software versions l Installation l Registration Module A Introduction to application software Many software publishers use the Internet to deliver software updates.

4 Visual Metaphors: working in familiar ways Introduction to application software Module A Successful programs do a good job of fitting into the way we’re accustomed to doing business

4 Integrated Programs & Suites: the All-In-One Approach Introduction to application software Module A Office Suites (Windows 95/98/NT)

4 What You See Is What You Get

4 Introduction to Word Processing l There are 2 major ways to process text l Use a WORD PROCESSOR One program does everything WYSIWYG - ex: WORD l Use a Mark Up Language Process uses two programs EDITOR to create the document VIEWER to render the document WWW documents - HTML

4 Mark Up Language

4Viewer

4 Basic Features of WP Software l write-enter the text without worrying about how it looks l edit-replace or insert text, move or delete text l format-adjusting the appearance l save-put the contents to secondary storage l print-produce a hard copy

4 Word Processing Vocabulary l Word Wrap - pressing enter (VAX Mail) l Paragraph- text that ends with enter keystroke l Insert or typeover mode l Cut and Paste l Save vs. Save As l Print - Use Print Preview!!!

4 Word Processing Vocabulary l justification - alignment of text at the left or right or both (full) margins l portrait mode - lines go parallel to short edge of paper l landscape mode - lines go parallel to the long edge of the paper

4 WP FORMATS l How to apply a format: Enter text - Select text - Apply format Set format before typing text l Formats apply to Characters - font, size, color, position (normal, subscript, superscript), style (bold, italic, underline, strikethrough) Paragraph - alignment, indentation Page - header, page no. placement

4 Markup FORMATS l How to apply: Use tags l Formats apply to: Characters: color, size, font Paragraphs: alignment Pages: headers, title placement

4 Fonts l TYPEFACE - character look, Courier, Helvetica l SIZE - measured in points and pitch height => points - 72 points/inch 12 pt = 12/72 = 1/6” or 6 lines/inch width => pitch - cpi using monosp char. l style - bold, italic, underline, bold-italic, superscript

4 Fonts

4 Fonts l monospaced and proportional fonts l kerning - amount of space between letters

4 Rules to Easy Reading 1. Leave white space. 1” margin all round. 2. Use 12-point for easy readability. 3. Don’t overdo emphasis attributes. 4. Don’t emphasize long blocks of text. 5. Use typeface and size consistently. 6. Main text - serif font; Titles - sans serif.

4 Additional features of WP Software l spell checker - (in Word) l electronic thesaurus (in Word) l style and grammar checker (in Word) l mail merge ( in Word)

4 Mail merge- personalize a form letter

4 Additional features of WP Software l macros - (Works has several macros to automate repetitive tasks in WP but has no feature of creating your own, can create your own in its communication part!)

4 Word Processing Software: the electronic scribe l Word processing & writing quality l The Internet connection äsave in HTML Word processing Module B Need some help with writing? Visit one of the most amazing sites on the Web, Purdue University’s Online Writing Lab (OWL).Purdue University’s Online Writing Lab (OWL).

4 Desktop Publishing Module B Combines text and graphics, and advanced formatting to create visually appealing printed documents, such as newsletters, brochures, magazines, and books. Word processing

4 Desktop Publishing Combines text, graphics, and advanced formatting Page Layout –Portrait –Landscape Formatting –Fonts Style Sheets Graphics –Clip art Text Handwriting Font

4 Desktop Publishing l DTP combines text, graphics and advanced formatting l most WP packages contain many of the DTP features l usually has a larger clip art gallery l ex. PageMaker

4 Presentation Packages l Presentation Graphics: Liven your Presentations l The Internet Connection l Using Visual Aids Effectively: Some Pointers Module E

4 Presentation Graphics: Liven Your Presentations Module E This software, like other top-selling productivity programs, uses a visual metaphor: here, a simulation of the media (such as a 35mm slide or transparency) that you’ll actually use for your presentation. Each “page” of the presentation is called a slide Presentation packages

4 Presentation Graphics Module E Presentation packages l Getting fancy äon-screen show ätransparencies ä35mm slides äaudience handouts äspeaker notes l Templates äready-made designs

4 l View options äslide view äoutline view äslide sorter view änotes view ämaster Presentation Graphics Module E Presentation packages

4 l Slide options ätwo-column bulleted list ätable äorganization chart ätext and chart ätext and clip art ämultimedia Presentation Graphics Module E Presentation packages

4 l Getting fancy ätransition effect äexpansion äbuild ämultimedia äautomatic presentations l Runtime version Presentation Graphics Module E Presentation packages

4 Internet Connection Module E Presentation packages l The latest programs can generate output to HTML and Internet graphics formats. They can generate an entire Web presentation, including a title page and a table of contents

4 Using Visual Aids Effectively Module E Presentation packages l One concept per slide l Keep language simple l Don’t tell everything l Use a variety of slide formats l Make sure your text is legible