Software All parts of the computer people can NOT touch, such as programs, files, documents and any other data.

Software Contents 1. Types 2. File and Folder Management 3. Productivity Applications

Software Types I System Software: (Software and data used for computer operation) System files o files necessary for computer functionality, usually hidden from view  some examples: msdos.sys, io.sys or boot.ini Operating System o the main program that is run when a computer is turned on o GUI (Graphical User Interface) driven o it is the interface (connection) between users and the computer hardware or software  some examples: Windows XP, Windows 7, Mac OS, Linux

Software Types IIa Application Software (Software tools used by people to increase productivity) Word Processing o used for basic typing of essays, letters or any text-based documents  such as Microsoft Word or Open Office Writer Graphics o used for any documents that involve images, pictures, drawings or other graphical nature  such as Adobe Photoshop or Open Office Draw Spreadsheets o used for organizing managing and analyzing (numeric mostly) data  such as Microsoft Excel or Open Office Calc Databases o used to collect and organize common data, such as a library, music collection or a contact list  such as Microsoft Access or Open Office Base

Software Types IIb Slideshows o used to create digital presentations  such as Microsoft PowerPoint or Open Office Impress Web-based o used for any web-related activity from web browsers to web design  such as Google Chrome or Macromedia Dreamweaver Communications o used to help people communicate online, like or chatting programs  such as Microsoft Outlook or MSN Messenger Suites o used to package a variety of programs into one integrated product  such as Microsoft Office or Open Office Suites Others... o Programming, Educational, Entertainment, etc.  such as Turing, All the Right Type or Starcraft

File and Folder Management I File: any document containing information created by a user Folder: a virtual directory and way of organizing files Current folder: the folder that is active (selected) Tree Structure (Hierarchy): The virtual way folders and files are managed, starting with one "root" folder (usually a drive) and branching out into folders within folders.

File and Folder Management II Child folder o a folder that is inside another folder Parent folder o a folder that has other folders inside of it Path o the full ordered list of folders leading up to a specific file  for example: c:/documents/school/english/assign1.doc Root folder o the "top most" folder in one tree hierarchy o there are common letters used for most drives  c: the hard drive  d or e: another hard drive or CD/DVD drives  f or g: USB drives  other letters used for network drive spaces

File and Folder Management III Files names have 2 parts: name o the part typed in by a user, should be descriptive of the file o there are characters that are not allowed in the name extension o usually a 3 letter (sometimes 2 or 4) extension after a period that is a link to the associated program o some common ones: .doc Microsoft Word .txt Notepad or Wordpad (basic text document with no formatting) .jpg Microsoft Photo Editor or Adobe Photoshop (the default graphics program) .html Google Chrome or Firefox (the default web browser) .pdf Adobe Reader o Look at your computer files and find some other extensions and their associated programs

File and Folder Management IV Some Suggestions and Tips: Get comfortable using your operating system and windows explorer Store data in one or two basic locations Use shortcuts Keep file names short Use descriptive names for files and folders Group common things together in folders and nest folders inside of related folders Organize as you work Back-up regularly

Word Processing (and DTP) Font Types (Typeface): Serif: text that has little edge details on the ends of the letters Sans Serif: text that does NOT have the edge details Main Terms: WYSIWYG: What you see is what you get Point: size of text Alignment: how text lines up between the left and right margins Kerning: how much space there is between letters Leading: how much space there is between lines

Spreadsheets I Formula vs Function: Formula: any equation you can type into a cell (always begins with an equals sign (=) Function: built in formulas to the application you can use, such as sum, average, count, min, max and MANY others Relative vs Absolute Addressing Relative addressing: when formulas are copied or filled to cells across rows or down columns and any cell references automatically update based on where they are copied to Absolute addressing: using the $ to fix the column or row value in formulas so that the cell reference does NOT change when copied to other cells

Spreadsheets II Formulas: all cells that begin with '=' Functions: Formulas with 'SUM' Relative addressing Absolute addressing Relative addressing

Databases I Terms: File - a full collection of information about one topic (for example a music collection) Record - details about one item in a file (for example all information about Maroon 5's CD "Moves Like Jagger" Field - one piece of information in a record (for example the title track to the CD "Moves Like Jagger")

Databases II Table - a way to display and/or enter data into a database file (looks similar to a spreadsheet) Form - a user interface that links to a table which displays data in a more presentable way Query - a way to search a database file for specific information and save results Report - a page (or more) of displaying information in a presentable and professional manner linked to a table or usually a query

Databases III Fil ter vs. Query You can filter data (search) in a table or form to see specific results temporarily. If you want to see specific results in a report or in the future, save searches in a Query AND vs OR In searches (Queries) OR is used to search more data, AND will limit a search on data Relationships Tables can be connected together if there is a relationship (a common field in both tables) This helps in Queries to find data from more than one table if they are related

Summary I 1. Types: A. System Software i. System Files ii. Operating System B. Application Software i. Categories a. examples 2. File and Folder Management A. Terms B. Organizing tips / suggestions

Summary II 3. Productivity Applications: A. Word Processing i. Typeface ii. Terms B. Spreadsheets i. Formula vs. Function ii. Relative vs. Absolute Addressing C. Databases i. Terms $