Using a Reference Data Model for Cross-Border Information Exchange Case Study: The UNeDocs Preferential CoO In the ASEAN Pathfinder Project

National Documents and DR Using a Data Model for Cross Border Data Exchange Country A Reference Cross Border DM Regional Agreement Regional UN Trade Data Directory TDED UNeDocs/WCO DM CBRDM Country B National Documents and DR UN Trade Data Directory TDED

Cross Border Reference Data Model  UNeDocs/ WCO DM provide global reference models for CB Information exchange  Requires a process of national and regional verification and adaptation  Leads to Regional agreement on data requirements and data structures  Technology neutral and stable format  Data exchange can be implemented using different technologies and syntax  Provides a stable platform for investments and automation

Agenda Introduction to ASEAN Single Window (ASW) Pilot Project UNeDocs for ASW Pilot Project Video Clips for the Proof-Of-Concept

Introduction to ASW Pilot Project

Goal of ASW Pilot Project to implement the ASW project for Philippines and Thailand on the basis of standardization and simplification of documents, information and data, and processes

TH NSWPH NSW ASW Pilot Project Overview Documents Exchanged 1. ASEAN CEPT Form D 2. Export Declaration CA ebMS Gateway CEPT – Common Effective Preferential Tariff CEPT Form D – Preferential CO for Intra-ASEAN Trade Bureau Of Customs Royal Thai Customs Dept Of Foreign Trade, Ministry of Commerce PhilippinesThailand

Process Flow For Exchange of CEPT Form D TH NSWPH NSW ebMS Gateway Bureau Of Customs Royal Thai Customs PhilippinesThailand Export Philippines – Import Thailand Send Approved CEPT Form D details Receive Approved CEPT Form D details Parties involved: Sending: Bureau of Customs, Philippines Receiving: Royal Thai Customs

Process Flow For Exchange of CEPT Form D TH NSWPH NSW ebMS Gateway Bureau Of Customs PhilippinesThailand Export Thailand – Import Philippines Receive Approved CEPT Form D details Send Approved CEPT Form D details Dept Of Foreign Trade, Ministry of Commerce Parties involved: Sending: Depart of Foreign Trade, Min of Commerce, Thailand Receiving: Bureau of Customs, Phlippines

UNeDocs for ASW Pilot Project

Chronology of events Discussion between ASW Pilot project team (PH Customs, TH Customs) and TBG2 members in Geneva on 4 th May, 2006 (in conjunction with Single Window Symposium) Requirement : UNeDocs Proof-Of-Concept (POC) for the ASEAN Single Window Pilot Project TBG2 team members started development work for the POC after the meeting POC approved by ASW Pilot Project team on 29 th May, 2006 (in conjunction with 2 nd ASW Workshop in Bangkok) Presented by ASW Pilot project during ASEAN Customs DG Meeting in Cambodia on 5 th June, 2006

Work done for the ASEAN CEPT Form D Proof-Of-Concept Alignment of ASEAN CEPT Form D to UN Layout Key Definition of national data requirement and mapping to global semantic standard Mapping of ASEAN CEPT Form D to the UNeDocs Data Model Generation of UNeDocs XML Structure for the ASEAN CEPT Form D Development of an UNeDocs Interactive PDF Document (optional step)

Alignment to UNLK ASEAN CEPT Form D is aligned to UNLK Implemented important international standards  Code lists – UN/LOCODE  ISO Codes  UN/TDED

CEPT Form D (Sample)

Definition of national data requirement & mapping to global semantic standard Definition of national data requirement for import / export process Submission to a focal point in ASEAN Secretariat for consolidation Mapped against the UN/TDED and WCO Data Set

Comparative Matrix ASEAN Information Parameters Mapping to WCO 2.0 DatasetMapping to ThailandMapping to Philippines 3Total number of packages141: Type of packages identification 146: Total number of packages 7370/7065: Amount and kind of package 7370: No. of packages 7065: Type of packages for - cargo type - package type - packaging material 4Country and/or region of exportation/whence consigned (country of destination) 062: Country of exportation, coded 201: Place whence consigned 202: Place whence consigned, coded 3221: Place of export

Mapping to UNeDocs Data Model Mapped each box in CEPT Form D to a structure in UNeDocs CoO data model All boxes in CEPT Form D were mapped to UNeDocs CoO data model Result : simplified UNeDocs data model of the CEPT Form D that is fully mapped to the paper form

Sample – UNeDocs data model mapping to ASEAN CEPT Form D

Generation of UNeDocs XML Structure for ASEAN CEPT Form D Expert team used EDIFIX to transform Simplified UNeDocs data model for CEPT Form D into XML structure based on UN/CEFACT Naming and Design Rules (DNR) Result : UNeDocs XML Schema for CEPT Form D Through interfaces, the UNeDocs CEPT Form D document is integrated directly into PH & TH Customs processing for G2G business data exchange

Sample CEPT Form D XML Schema

Development of UNeDocs Interactive PDF Document (Optional steps) Implemented UNeDocs CEPT Form D using UN Toolkit in combination with Adobe Interactive PDF  Use UN Toolkit to create CEPT Form D as Interactive PDF form  Map Interactive PDF to UNeDocs CEPT Form D XML Schema  Apply digital signatures to UNeDocs CEPT Form D

Video Clip: ASEAN CEPT Form D mapping to UNeDocs Data Model

Video Clip: PDF Interactive for the POC

Video Clip: Application of Digital Certificate

Country of Export Country of Import … FORM …FORM Cross Border Trade - today Exchange of individual documents Requires physical transport of documents Requires physical transport of documents Documents issued in Country of Export Documents issued in Country of Export..must match requirements of Country of Import (COI)..must match requirements of Country of Import (COI) electronic documents need to match COI technical specs electronic documents need to match COI technical specs What happens if one document is missing? What happens if one document is missing?

Country of Export Country of Import Regional Cross Border Data Model Cross Border Trade- tomorrow? BOL FORM Invoice FORM CoO FORM InvoiceBOLCoO XML BOLXML Invoice XML CoO BOLFORM CoOFORM INVFORM XML … Exchange based on Reference Data Model Advance exchange of informationAdvance exchange of information One time submission of all dataOne time submission of all data Documents generated in Country of Import (COI)Documents generated in Country of Import (COI) COI can determine which documents are requiredCOI can determine which documents are required COI can determine formats of documents and automationCOI can determine formats of documents and automation Both countries have a stable base to invest in automationBoth countries have a stable base to invest in automation

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