A life after the project - continuation and sustainability Ylva Berglund AHDS Literature, Languages and Linguistics
End of project Continuation –Continue old proj. –New project Conclusion –Completed project –Exhausted resources
Continuation Continue as before Expand previous project Spin-off Other options FUNDING
Funding Not guaranteed for continuation New bid = new project design etc Build on acquired expertise Make sure resources are sustainable
More information: AHDS: Creating Digital Resources Funding agencies Research offices Ask around Start in time!!!
Project ends Staff leaves Digital resources –not maintained –not distributed –not preserved –not ‘future-proofed’ Poor return on effort to create! Sustainable resources has a life after the project
What is sustainability? sustainable (OED): “capable of being maintained at a certain rate or level”
Consider: Format Documentation Security
MS PowerPoint in MS Word ÐÏࡱá> þÿ `þÿÿÿþÿÿÿ_ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿn ‑ ð†3 ˜šxÿ€øä‹â½´ÿ‰PNG IHDRR8 Y_sRGB®ÎéAPLTEÿÿÿÿüüÿøöÿ÷ïÿôóÿòïÿïïÿïÞÿéåÿáßÿ ÞÞÿÜÙÿÖÓÿÖÎÿÏËÿÎÎÿνÿÇÄÿ¿¼ÿ½ÿ·³ÿ²©ÿÿ œÿ¤ŸÿŸÿŒ„ÿ„{ÿƒ}ÿ{sÿwrÿqeÿkZÿZRÿZJÿRKÿKKÿB9ÿ91 ÿ9)ÿ5/ÿ//ÿ))ÿ!ÿÿÿþþýþýüüüüüøöûøöø÷ö÷öö÷òïöööõòïòðïïï ïéçåçåååååäÞÙÞÞÞÞÜÙÞνֽµÖ½ÎÎÎÎƽν εœËËËËÇÄƽ½¿¿¼½½½½µ¼¼¼º²© ¥œŸŸŸœœœœ”Œ™ˆ}”‹Žˆ}ƒ}}ƒqe}}}{{{{kZkkkeeeXR KXK=RRRRKKRJ9R9)KKKK</K5 ÔÑpHYs ÒÝ~ü ÍIDATXGµXýoG. (ÎGk'²ÓØ4ÉÉíþ?P+¨õÙVsŠÔ"|! ú+
MS PowerPoint in Notepad ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿýÿÿÿÊ þÿÿÿ ö ! " # $ % & ' ( ) * +, -. / : ; A B C D E F G H I J K L M N O P Q R S T U V W X Y Z [ \ ] ^ _ ` a b c d e f g h i j k l m n o p r ýÿÿÿs t u v w x y z { | } ~ € R o o t E n t r y ÿÿÿÿÿÿÿÿ d›OÏ†ê ª ¹)è à`ßHÆÄ € P i c t u r e s ÿÿÿÿ ÿÿÿÿ Ý P o w e r P o i n t D o c u m e n t ( ÿÿÿÿ ÿÿÿÿ } S u m m a r y I n f o r m a t i o n ( ÿÿÿÿ Ë ÔT q}¹Š±Ök\½¦…1Œ±¤ÎXS.$ÄXüvD15ÆLÖð{ˆ {„ë /ûH’Ê.²6“ðX;¿0D>féˆe –[µÐÛ6ÃbvžcƒÊ– ¬iomcÕÏ<g¯Bð«˜2ÖÀJXó(?22Âî¡|-È\ÊCS±… Õ ‹JeGÜîÕP[ˆK”‘ëëvÃó*»€ü×Mhì:!Ïc 1ç¥ßsÛú½N6Ž/— Ñ¥vá¶yRÝ^í²”~£rO`†!ˆÑNÎíyåúeåúe¿¼ÚAüüÈ5¹`VK÷µ2ÏÔÉy’ &¦TVóট˜Lf‚{Žƒ{Aëmz€ÚþNÕù4È ÕÙBüšeÍIÑþ‚{ºÂ=µ¿7¹Œ%žŽ8Æá·Uê?)nm —)F)¸³
Choose format wisely Depends on project! Has to be usable and sustainable Avoid tie-ins to proprietary or specialised software Convert or export? Format is not all…
Document throughout the proj. Format and content How it was created How to use it Project behind it Research results etc METADATA
Security Digital resources are particularly vulnerable to loss, damage and obsolescence Need preservation!
‘Digital preservation’ – what is that? “Digital Preservation requires not only the maintenance and disaster recovery procedures needed for securing the media and its contents but also strategies and procedures to maintain its accessibility and authenticity over time.” (JISC Access & Preservation Strategy)
Backup and archiving Backup –Keeping copies of data in secure location during development Archiving –Long term preservation of finished resource
Backup Locally Devise strategies early –How –When –Who Version control
Archiving Usually end of project Resource + documentation Licensing Cost Staff effort
Deposit with the AHDS Deposit a copy of your resource with AHDS AHDS will preserve and distribute the resource for you Non-exclusive agreement
Why deposit? Preservation Dissemination Recognition Requirement invitation-to-deposit.htm
The Deposit Process Consult with relevant subject centre on: –Preferred deposit formats –Comprehensive metadata and documentation –Delivery options –Copyright and IPR issues
Some useful links AHDS: Creating Digital Resources AHDS: Information paper on Metadata – papers/metadata/ AHDS: Advice for depositors – JISC Digital Preservation Focus –