ISIS-SWIS: Linking the Pieces of a Student Individualized Plan Individual Student Information System – School-Wide Information System (ISIS-SWIS) University of Oregon PBIS Applications Training Team, November 2013

1.What is ISIS-SWIS? 2.How do I get ISIS-SWIS at my school? 3.Navigating ISIS-SWIS 1.School-wide Tier III Team 2.Student Support Teams 4.Readiness Requirements a)Implementation Capacity b)Coordination Capacity c)Individual Student Support Practices d)ISIS-SWIS Data Use 5.Questions, Discussions, and Planning Agenda

What is ISIS-SWIS?

What is ISIS-SWIS? Individual Student Information System ISIS-SWIS is an application within the SWIS Suite designed to coordinate and monitor individualized student support. ISIS-SWIS allows teams to:  Set up, collect, and monitor a student’s outcome data on individualized goals based on team agreements.  Set up, collect, and monitor fidelity data about the implementation of the support plan.  Upload and store critical student plan documents needed for planning and decision making.  Summarize outcome and fidelity data for problem solving and decision making.

The School-Wide Information System (SWIS) is a web-based decision system designed to help school personnel to use office referral data to monitor progress of school-wide and individual student interventions. CICO-SWIS is a decision system for targeted or group-based interventions for students needing additional support beyond the Universal or Tier I system. ISIS-SWIS is a decision system for students requiring more intensive and individualized supports for academic social or mental health services. Where does ISIS-SWIS fit?

Application Demonstration To access the Demo ISIS-SWIS Account: 1.Go to 2.Click Apps Demo 3.Click SWIS, CICO-SWIS & ISIS-SWIS Demo (orange button) 4.Click ISIS tab

 ISIS-SWIS Main  School-wide Report  Student Dashboards  Set-up  Data Entry  Reports ISIS-SWIS Navigation

How can I access ISIS-SWIS at my school(s)?

1.Contact an ISIS-SWIS Facilitator 2.Readiness Meeting(s) 3.Complete the ISIS-SWIS License Agreement 4.ISIS-SWIS Facilitator provides training for 3-5 coordinators and users at the school. 5.Facilitator will provide coaching using ISIS-SWIS data for decision making. Steps to Get ISIS-SWIS

Readiness Requirements ISIS-SWIS

 Administrator  Coordinators/Case Managers  Tier III Team Leader/Coach The readiness process and Swift at ISIS-SWIS training run more smoothly if all these roles are included from the start. Who to Include In Readiness Discussion

Questions? Thank you for participating in the session!

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1. Building administrator supports the implementation and use of Tier III interventions as well as ISIS-SWIS. Data Sources:  Administrator Interview

2. Support team(s) exists with training and support for Tier III Interventions and reviews ISIS-SWIS data at both the student and school/facility-wide levels at least twice monthly. Representative Team Roles:  Case Management & progress monitoring expertise (coordinator)  Decision-making & resource allocation authority (administrator)  Knowledge of school operations (administrator)  Behavioral Expertise (coordinator, special educator, school psychologist, ISIS-SWIS Facilitator)  Teacher/Staff representation (general educator, special educator, classified/support staff) Data Sources:  Team Roster  Meeting Schedule

Example A

Data Entry What data are entered?Who enters data?When are data entered? Carly dataTrinaDaily Brian dataTrinaDaily Justine dataTrinaDaily Fidelity of implementation for each student, gathered at team meeting TrinaBi-Weekly Report Generation What reports are needed?Who generates reports?When are reports needed? Individual student reportsRandy1 st and 3 rd Mondays (for 1 st and 3 rd Tuesday meetings) Fidelity of implementation dataRandy1 st and 3 rd Mondays (for 1 st and 3 rd Tuesday meetings) Data Entry and Report Generation Schedule: ISIS-SWIS School: __Ranch______ Date: _____ __ Team: _Student Support Team______Team Facilitator: _Randy___________ Example B

5. Data entry time and staffing are scheduled to ensure that ISIS-SWIS data will be current to within three days at all times. Data entry staff have access to all necessary information (e.g., student records, team records). Data Source:  Data Entry & Report Generation Schedule

6. A small number of people within the school/facility are identified to gain ISIS-SWIS Coordinator and/or school/facility-wide read-only access and are scheduled to attend a 3-4 hour Swift at ISIS-SWIS Training conducted by a certified ISIS-SWIS Facilitator. Data Source:  Specific Date(s), Time(s), Location, Computers, Internet Access

3. Coordinator(s) within the school/facility are willing to use parameters of student file set up and data entry within ISIS-SWIS as they: a.Monitor the status of the system of support across individual interventions/students b.Manage student support teams/plans with ISIS-SWIS data c.Set up and monitor ISIS-SWIS student files d.Serve as a liaison between team, students, staff, and families e.Collaborate with ISIS-SWIS Facilitator on ISIS-SWIS user/team member training Data Sources:  Administrator/Coordinator interview(s)

4. The school/facility has or will build a clearly documented individual support system within three months of ISIS-SWIS licensing. An Individual Support System includes procedures and materials for: a.Student identification and eligibility  IEP driven goal, teacher/family request, 6+ ODRs, unsuccessful on Tier II supports, safety concerns b.Training and ongoing communication with stakeholders (i.e., adults, students)  team meetings, training opportunities, invitation for family participation, bi-weekly team report, daily/weekly records of progress, concerns, success/milestones

c.Individual student support assessment  Initial Assessment: Interviews, observations, review of student records/data  Quarterly/Annually: Student ISIS-SWIS reports, file reviews, updated observations/interviews, monitoring fidelity of implementation d.Individual student support intervention planning  Roles and duties of targeted student’s support team, fidelity measure(s), outcome measure(s), communication needs, decision rules, documentation procedures, training needs

e.Individual student progress monitoring and decision making  Bi-weekly meetings, fidelity checks, student progress monitoring, modifications/adaptations, stakeholder communication Data Sources:  Written Guidelines

Example Documentation

Support & Resources  Find a Local Facilitator or Coordinator  Connect with facilitator(s) in your region or state who are already certified in ISIS-SWIS.  PBISApps.org Support Section  Search function  Community forum  Chat with us online