Delegation of the European Commission to Russia 1 RIGA, 26 September 2007 Quality workshop Grant Contracts Irina Kabenina Cross-Border Cooperation & Neighbourhood.

Slides:

Advertisements

Similar presentations

Belarus Denmark Estonia Finland Germany Latvia Lithuania Norway Poland Russia Sweden First level controls - Certification of Expenditure INTERREG IIIC.

Advertisements

TACIS - Practical experiences Riga Rolf Wännström County Administrative Board of Västerbotten.

1 Unit C3 Finance, legal Affairs and Partner support CALL FOR PROPOSALS APPLICATION PROCEDURE SPECIFIC ADMINISTRATIVE AND FINANCIAL ISSUES Version

Launch of the ESPON 2013 Programme Procedures for Call for Proposals under Priorities 1-3.

This project is funded by the EUAnd implemented by a consortium led by MWH RCBI ‘handover’ meeting Estonia-Latvia-Russia ENPI CBC Programme Riga, 20 March.

EUROPEAN NEIGHBOURHOOD AND PARTNERSHIP INSTRUMENT - ENPI CROSS-BORDER COOPERATION PROGRAMMES.

Funding: STEER – INTELLIGENT ENERGY EUROPE (IEE) Grant Agreement IEE/10/290/SI Full title: ECOSTARS Europe Acronym: ECOSTARS Project start date:

Technical Exchange on the new templates of the Delegation Agreement Thursday, 21 th of March 2013 Practitioners’ Network – Brussels.

Slide n°1 LIFE09 Kick- off meeting 13 January 2011, Warsaw COMMON PROVISIONS : 1. TECHNICAL ASPECTS Izabela Madalinska, Technical Desk Officer, LIFE Unit,

Financial Management and Auditing Monitoring by the JTS 3 rd round operations Rostock, Elise Oukka.

Estonia-Latvia-Russia Cross Border Cooperation Programme Unda Ozoliņa Head of the Joint Technical Secretariat Launching Conference Riga, July 14, 2010.

Large Scale Projects Aleksejs Šaforostovs LSP Project Manager Joint Technical Secretariat.

1 Quality Workshop Interreg/Tacis Contracting, Reporting, Project Changes Experience from SEBco, ASAP, PlanCoast Angela Schultz-Zehden.

Project Implementation training session for actions financed under the Call for Proposals Joint Managing Authority Levi,

Part-financed by the European Union European Regional Development Fund and European Neighbourhood and Partnership Instrument Activity reporting Baltic.

Belarus Denmark Estonia Finland Germany Latvia Lithuania Norway Poland Russia Sweden 4. Implementation of the BSR INTERREG IIIB Neighbourhood Programme.

INTERREG IIIB PROGRAMME “ALPINE SPACE“ FORALPS kick-off meeting March 10th & 11th, 2005 Trento (I)

INTERREG IVA 2 Mers Seas Zeeën Crossborder Cooperation Programme Part-financed by the European Regional Development Fund (ERDF) Second level.

CULTURe EXchange Platform (CULTUR-EXP) Project Overview Prof. Ramaz Kvatadze Georgian Research and Educational Networking Association – GRENA

Project Closure Guidelines Riga, Legal framework 2 EC Regulation 1828/2006 § 8, 9: Explanatory plaque, billboard, emblem of the EU, reference to.

Part-financed by the European Union The Baltic Sea Region Programme by the Joint Technical Secretariat BSR INTERREG III B Neighbourhood Programme.

INTERREG IVA 2 Mers Seas Zeeën Crossborder Cooperation Programme Part-financed by the European Regional Development Fund (ERDF) Legal framework:

This project is co-financed by the European Union and the Republic of Turkey 1 Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal.

Implementation Section Romania-Bulgaria Cross-Border Cooperation Operational Programme Joint Approval Committee, Bucharest, 3 April 2007.

Part-financed by the European Union WS 3: Communication Joint Technical Secretariat Lead Applicant seminar, Hamburg, 2-4 April 2008.

Experience in Final Reporting from INTERREG III B “Castle Tomorrow” project perspective Marika Rudzite, Project coordinator (Head of Investment and Development.

Croatian Experience with Management of EU Funds Nataša Mikuš, Deputy State Secretary Central Office for Development Strategy and Coordination of EU Funds.

South East Europe Transnational Cooperation Programme Bologna, 15° June 2009 Kick-off meeting of project SARMa SEE Joint Technical Secretariat.

Audit Authority and Auditors Group of “European Territorial Cooperation” Programmes for Lessons to be learnt from the INTERREG IIIB NWE Auditors.

Part-financed by the European Union What makes final financial reporting different from regular reporting? Rostislav Zatloukal Financial Manager, BSR INTERREG.

HiLumi LHC is co-funded by the EU FP7 Capacities Programme, Grant Agreement Svet Stavrev (EU Projects Office, CERN) Administrative Manager 17.

ADMINISTRATIVE & FINANCIAL ISSUES DG ECHO HUMANITARIAN AID AND CIVIL PROTECTION Finance, Legal Affairs and Partner Support unit-C3.

Information on first level control, national eligibility rules and national co–financing provisions for European Territorial Cooperation programmes in.

Part-financed by the European Union Baltic Sea Region 2007– Profile Joint Technical Secretariat Lead Applicant Seminar, Riga, 9-11 April 2008.

Part-financed by the European Union Setting regions in motion by Giedrė Švedienė, Undersecretary Joint Programming Committee/Ministry of the Interior,

ACP S&T Programme - Stakeholder conference October Implemented by the ACP Secretariat Funded by the European Union EDULINK - ACP Science and.

Part-financed by the European Union Cost sharing Baltic Sea Region Programme Joint Technical Secretariat Information Seminar Riga, 9 November.

Start and break slide Kick-Off-Meeting April 1 st – 3 rd 2009 Large Conference Hall of Hotel Riga Riga/ Latvia host: Baltic Sea Region Programme

Technical Assistance Office SOCRATES / Lingua 1 and 2 Information seminar for co-ordinators of successful pre-proposals Carla Donda 28 January 2005.

Project Management Birutė Markevičiūtė Joint Technical Secretariat Lead Partner Seminar 13 October 2008, Riga.

Overview of Grant Agreements - Agreement Process - Roadmap to the Agreement Document - Agreement Requirements/ Compliance Issues - Timelines for Reporting.

Management of Tempus projects Kick-off meetings of 2011 projects.

Part-financed by the European Union The Baltic Sea Region Programme by the Joint Technical Secretariat BSR INTERREG III B Neighbourhood Programme.

EU Cross-Border cooperation programmes – a tool for supporting Barents cooperation Katja Sukuvaara

Report writing.

Technical Assistance Office 1 Contract, Reports and errors to avoid! GRANT AGREEMENT 2005 Comenius coordinators’ meeting, 17/10/2005 Maryline Fiaschi,

Part-financed by the European Union From application to implementation – the procedures Joint Technical Secretariat Lead Applicant Seminar for 1st application.

1. TEMPUS PROGRAMME PROJECT REPRESENTATIVES’ MEETING Brussels, March 2010 Management of the Grant Agreement.

DG Justice and Consumers Project Management Some points of attention JUST/2014/JCOO/AG/CRIM and JUST/2014/JCOO/AG/CIVI Kick-off meeting 26 January2016.

S&E and BMW Regional Operational Programmes 14 – 20 Training for Local Authorities involved in DUCGS projects, 21st April 2016 REPORTING, DATA COLLECTION.

10% rule in ETC programmes A survey on attribution of the 10% and 20% rules in ETC programmes operative in North-East Europe on the level of operative.

Ministry of Finance Financial management and control of the Operational Programmes, co- financed under the Structural funds and the Cohesion fund of EU.

MATcHES Project Ruse, February 26, 2014 Nohelia Morales Martínez Project number: TEMPUS BG-TEMPUS-JPHES This project has been funded with.

Welcome. Contents: 1.Organization’s Policies & Procedure 2.Internal Controls 3.Manager’s Financial Role 4.Procurement Process 5.Monthly Financial Report.

ROMANIAN PROPOSALS REGARDING FINANCIAL MANAGEMENT Romania-Bulgaria Cross-Border Cooperation Operational Programme Technical Meeting&Joint Approval.

Management of the Grant Agreement By Philippe Ruffio & Nathalie Hoste-Luxen Tempus project representatives’ meeting Brussels December 2011.

Financial Implementation of the Assistance from the Structural Funds and the Cohesion Fund of the EU Sylvia Indjova Head of Certifying Authority Director.

European Neighbourhood Instrument Cross Border Cooperation: State of play of the ENI CBC Programmes for the period Final Seminar ENPI CBC Kolarctic.

EC-UNDP Workshop on Formulating and Implementing Electoral Assistance Projects in the Context of the EC-UNDP Partnership Reporting Pierre Harzé, Deputy.

Project Implementation training session for actions financed under the 2nd Call for Proposals Joint Managing Authority, Branch Offices.

Kolarctic ENPI CBC Programme Project implementation training session under the 1st Call for Proposals FINANCIAL ISSUES Joint Managing Authority.

Transnational training seminar for potential Lead Partners and Partners to INTEREGG IIIB-CADSES procedures for 3° call for proposal CADSES implementation.

EUROPEAID/121737/D/SV/RO - Training in Project Cycle Management, Procurement and Contracting of Pre-Accession Projects and Management of EU Structural.

SOUTH BALTIC CROSS-BORDER CO-OPERATION PROGRAMME

4.2 Contract preparation and signature

Drafting the Guidelines for applicants

Baltic Sea Region Programme : New Funding Opportunities

Background Legal basis of the TA financing decision: Article 45 of Council Regulation (EC) No. 1083/2006 of 11 July 2006 laying down general provisions.

Dr. Katja Šnuderl, Contract manager

Contractual and Regulatory Framework

Presentation transcript:

Delegation of the European Commission to Russia 1 RIGA, 26 September 2007 Quality workshop Grant Contracts Irina Kabenina Cross-Border Cooperation & Neighbourhood Programmes EU-Russia Cooperation Programme

Status Implementation NP – July 2007 Neighbourhood Programme Launched CallsTacis requested Projects approved Projects contracted AP2004AP2005/6 Baltic Sea Region IIIB €3,800,000 3,325,000€21,288, projects €7,125, projects €7,124, projects North “Kolartic”€1,425,000€1,900,000 €6,653, projects €3,325, projects €3,310, projects Karelia€1,900,000 €7,611, projects €3,280, projects €3,185, projects SE Finland€3,325,000 €4,350,000 (also AP2006) €19,977, projects €7,913, projects €5,943, projects Estonia/Latvia/ Russia IIIA €950,000€2,850,000 €12,013, projects €3,835, projects €1,918, projects Lithuania/Poland/ Russia €1,425,000€6,350,000 €18,982, projects €7,815, projects €5,740, projects Technical Assistance €615,000€770,000 €1,385, pr €1,384,962 10p Total€13,440,000€21,445,00 0 €87,912, projects €34,679, projects €28,608, projects

Delegation of the European Commission to Russia 3 8 th Call for Proposals 19 contracts: 1 project - 12 months duration 1 project – 17 months 2 projects – 18 months 1 project – 19 months 1 project - 22 months 2 projects – 23 months 11 projects – 24 months

Delegation of the European Commission to Russia 4 9 th Call for Proposals 10 contracts: 2 projects – 18 months 1 project – 21 months 7 projects – 24 months First pre-financing has been paid

Delegation of the European Commission to Russia 5 8 th Call for Proposals 16 projects need to submit Interim reports by now 3 projects submitted so far 1 project submitted Narrative report only 5 projects preferred to send update reports (1 still not received)

Delegation of the European Commission to Russia 6 General Observations 1.Preparation of application 2.Contract signature 3.Implementation 4.Reporting

Delegation of the European Commission to Russia 7 Preparation of applications Involvement of partners in design, responsibilities, budget Number of partners, level of experience in projects Language

Delegation of the European Commission to Russia 8 Approval, Contract signature Lengthy approval/contracting procedure by the Commission: format of DoA/budget differ in application and contract Different timing in contracting (ERDF/Tacis) Delayed start of projects, delayed timetable/mismatch of activities

Delegation of the European Commission to Russia 9 Implementation Management at the level of project: overall LP/Tacis LP Management in partner country/institution: multiple partnership Very busy timetable Knowledge of procedures by partners National/local specificities: procurement, per diems, accounting FAQs Training

Delegation of the European Commission to Russia 10 Most frequent problems/questions: How to make changes in the budget? How often to report about changes in the budget? How to confirm co-financing to the financing authority? What to do if a Partner falls out? Sample of an agreement among partners. How to transfer money to a Russian Partner, especially to an administration? Is it possible to advance money to a Russian partner? Implementation

Delegation of the European Commission to Russia 11 Implementation Project management by LP Project management by a consultant

Delegation of the European Commission to Russia 12 Why delays? Difference in reporting periods/requirements Interreg/Tacis Many partners – delayed reporting by the partners No distinction between internal/external funding Difficulties in communication/language Interim audit Reporting (external funding)

Delegation of the European Commission to Russia 13 Reporting (external funding) Too complicated forms? Confusing requirements? Less respect?

Delegation of the European Commission to Russia 14 Visibility Disclaimer !“The project is co-funded by the European Union “ !"This publication has been produced with the assistance of the European Union. The contents of this publication is the sole responsibility of … and can in no way be taken to reflect the views of the European Union."

Delegation of the European Commission to Russia 15 Read carefully the contract, its Annexes Read carefully Manual of Procedures Keep regular contact with the EC Delegation (Contracting Authority), especially in case of doubts Provide training to your partners for correct reporting purposes Keep regular records of the expenditure Use EU Visibility Guidelines!!! Provide timely reports Include with every report required information Best practice