DFC SEMS MANAGEMENT REVIEW August 20, 2012

2 AGENDA Purpose SEMS Elements Status SEMS Audit Results Upcoming changes Stakeholder Issues Assessment

3 SEMS Objectives Improve SEMS planning for environmental program areas Improve tracking of performance metrics and reporting to R8 leadership Improve internal awareness of environmental programs and procedure training Improve internal auditing and corrective action process Support DFC pursuit of Gold Rating from CDPHE KISS

4 THE TEAM! SEMS Core Team SEMS Support SC Representatives Program Managers Project Managers Property Managers Contracting Officers Contractors

5 How are we organized? Program Managers

SEMS Elements  Planning - Aspects updated and Objectives & Targets aligned with SSPP  Environmental Procedures - Updated  Training - Updated  Auditing/Corrective Actions  Monitoring and Measuring - SEMS metrics tracked 6

SEMS Areas for Improvement  Planning - EMP tracking  Training - Contractors - New employees  Auditing/Corrective Actions - CARs/turnaround time  Monitoring and Measuring - Metrics evaluation 7

What’s new? Updated flowcharts –User input and edits SEMS Webpage –Updated document control –Uploaded procedures and training –One stop shop for info –Tracking tool for EPG

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Results of Internal Audit: 8/12 Technical –EPCRA responsibilities not defined –Oil Handler training not identified –Storage of fluorescent tubes –MSDS not available in boiler rooms 10

Administrative –More specific applicability of legal requirements needed –Lack of testing of Emergency Response Plan –MARS review questions incomplete –Closure of Corrective Action Requests late or not done 11 Results of Internal Audit: 8/12

DFC Scorecard

Regulatory and Policy Update Regulations –No significant changes Policy –GSA Strategic Sustainability Performance Plan (SSPP) driver 13

PBS Goals from SSPP FY20 - Reduce GHGs (Scope 1/2) by 28.7% and total energy/gsf by 37.5% (2003 base) FY20 – Reduce Scope 3 GHG Emissions from employee travel by 25% from (2008 base) FY15 - Increase HPGP Bldgs to 18% 14

PBS Goals from SSPP FY20 - Reduce water consumption by building occupants by 26% (2007 base) and ILA water consumption by 20% (2010 base) FY15 – Divert 50% of non-haz waste and C&D debris (2007 base) At least 95% of new contracts will use green products and services 15

Stakeholders Community –Newsletters –Lakewood Earth Day Tenants –Colorado Federal Executive Board CDPHE –ELP Gold Application 16

Goals for 2013 Improve website Improve training Complete telework/mobility study Update and track projects from DFC Sustainability Plan Promote GSA and tenant awareness 17

Assessment Is the SEMS…  Suitable  Adequate  Effective Recommendations for improvement? 18