Overview of FDOT Database Database Training #1 Nov.23 Prepared by Erica Hughes Presented by Michael Faraone and Gurpreet Modi Bridge Software Institute University of Florida

About Projects Everything starts with a Project Everything starts with a Project Project’s unique identifier is called ‘Project Number’ Project’s unique identifier is called ‘Project Number’ Project Number generally coincides with FDOT’s Financial Project Number Project Number generally coincides with FDOT’s Financial Project Number

About Projects cntd. Project Administrators like District Geotech Engineers create the Project in the database system and create/assign user accounts Project Administrators like District Geotech Engineers create the Project in the database system and create/assign user accounts

GeoTech Security Hierarchy

How To: DGE Create Projects Log into DGE account (DGE accounts have Project creator permissions) – Admin Interface Log into DGE account (DGE accounts have Project creator permissions) – Admin Interface Click the ‘Create Project’ button Click the ‘Create Project’ button Fill in required field, ‘Project Number’ which should coincide with the FDOT Financial Project Number Fill in required field, ‘Project Number’ which should coincide with the FDOT Financial Project Number Project Number must be unique and only used for 1 Project in the database Project Number must be unique and only used for 1 Project in the database

Main Interface for DGE Create New Projects Create New Users

Create Project Interface Corresponds to FDOT’s Financial Project Number Unique Identifier for the Project Will be used for all database submissions for the Project

Create New User Interface Unique Identifier for User Account Geotechs should use geo- prefix for new user accounts

New User Notified by The User will receive a notification of their new user account and their auto- generated password. The User will receive a notification of their new user account and their auto- generated password.

Assign User to Project After User is created, you can assign the New User to the Project you created earlier. After User is created, you can assign the New User to the Project you created earlier.

Assign User to Project You may locate the Project by ‘Project Number’ (top) or by ‘Project Name’ (bottom) You may locate the Project by ‘Project Number’ (top) or by ‘Project Name’ (bottom)

Assign User to Project Confirm the User Account you want to Assign to the Project. Existing users for the Project are listed in the top, new users are listed in the bottom section (the new account is auto-selected). Confirm the User Account you want to Assign to the Project. Existing users for the Project are listed in the top, new users are listed in the bottom section (the new account is auto-selected).

Assign User to Project Check each type of job role the user should be granted for the Project. Do not give a user access to Lab data if they will only be submitting Insitu (SPT/CPT/etc.) data. Check each type of job role the user should be granted for the Project. Do not give a user access to Lab data if they will only be submitting Insitu (SPT/CPT/etc.) data.

User Notified by User will be notified of their user account’s new security settings for the Project Number. User will be notified of their user account’s new security settings for the Project Number. The Admin will also receive a copy of the user’s message as confirmation. The Admin will also receive a copy of the user’s message as confirmation.

Security Access for Excel In order for Users to submit data using the Insitu Excel application, they will need to be assigned as ‘Insitu Poster’. In order for Users to submit data using the Insitu Excel application, they will need to be assigned as ‘Insitu Poster’. In order for Users to submit data using the Lab Test Excel application, they will need to be assigned as ‘Lab Rock Poster’ and ‘Lab Soil Poster’. In order for Users to submit data using the Lab Test Excel application, they will need to be assigned as ‘Lab Rock Poster’ and ‘Lab Soil Poster’.

Project Hierarchy

Naming Conventions Hole Name is the unique identifier for Borings/Holes. Hole Name is the unique identifier for Borings/Holes. Hole Name: B1   B-1 they would be submitted as different Holes in the database. Hole Name: B1   B-1 they would be submitted as different Holes in the database. Make sure to know your Project’s naming conventions in order for boring information to be submitted correctly. Make sure to know your Project’s naming conventions in order for boring information to be submitted correctly.

Protect Your Data Multiple users can submit to the same Hole if they have the appropriate permissions. Multiple users can submit to the same Hole if they have the appropriate permissions. Once the Boring data is complete, the Hole should be locked by one of the submitters to prevent changes. The last person to submit a portion of the data (ex: SPT) will be recorded as the Submitter for the data. Once the Boring data is complete, the Hole should be locked by one of the submitters to prevent changes. The last person to submit a portion of the data (ex: SPT) will be recorded as the Submitter for the data. If the Hole is locked, no submissions can be made to any of the Hole’s nodes (ex: Lab Rock). If the Hole is locked, no submissions can be made to any of the Hole’s nodes (ex: Lab Rock).