INTRODUCTION TO SAP Summer Workshops 2010

ERP What are Enterprise Resource Planning (ERP) Systems? Incredibly large, extensive software packages used to manage a firm’s business processes. Standard software packages that must be configured to meet the needs of a company Database programs with the following functions: Input Storage/Retrieval Manipulation Output 2 56,821+ Tables in SAP

ERP Who are the big ERP vendors? SAP, the German juggernaut Systeme, Anwendungen, Produkte in der Datenverarbeitung, or Systems, Analysis and Products in Data Processing. Don’t be a sap! Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft) Microsoft Dynamics, aimed at smaller companies SAP Business One is competing product SAP BusinessByDesign On-demand SAAS (Software as a Service) 3

SAP ERP 4 FI Financial Accounting CO Controlling Workflow PP Prod. Planning SD Sales & Distrib. MM Materials Mgmt. QM Quality Mgmt. PM Plant Maint. HR Human Resources AM Asset Mgmt. PS Project System

SAP ERP 5 Oracle MS SQL SAP MaxDB SAP can use a number of database programs to actually store the data.

6 SAP Systemanalyse und Programmentwicklung (SAP) was formed in Mannheim, Germany in 1972 by five former IBM systems analysts SAP’s goal was to develop a standard business software product that could be configured to meet the needs of a company SAP’s founders wanted Data to be available in real time Users to work on a computer screen, not with paper Lofty goals in 1972

7 SAP History 72/737992/932000

8 ERP System Costs The cost of an ERP system: Depends on the size and complexity of the software package, which is a function of the size of the firm Includes new hardware required to run the system Includes consultant and business analyst fees Includes the time required for implementation (disruption of business) Includes training costs (cost to develop and deploy training plus employees time away from their job) A large company, with over 1,000 employees, can spend from $50 million to $500 million on a complex implementation

9 ERP Software Benefits Improved process (fewer FTEs, better tracking) Better decision-making Global integration, including currency exchange rates Reduced IT maintenance: single system is easier to maintain Provides information so that a company can be managed, not just monitored

SAP ERP Client-server architecture Application Server USER PCs w/SAP GUI USER PCs w/SAP GUI Application Server Application Server Application Server Database Server

A brief history of SAP academic materials in North America SAP Education IDES Based Dolphin Group BPI 1 BPI 2 Fitter Snacker GBI International Demonstration and Evaluation System Baseball Uniforms Pen Company Global Bike Company International ERPsim Game GBI 2.0 Flya Kite Quazi Comp. Ross Quarles Fawzi Noman SHSU

University Competency Centers Database and Application Server Nothing is saved on your PC. Only things saved on the server are saved, and they are saved for good.

Good habits  In SAP, there are very few delete options:  Don’t save if things don’t look 100% correct! Exit the transaction and start over

Clients  What is a client? -A way to separate data in the system -In some ways, a separate database -Also, a table entry -56,821 + tables for data Field Mandt Column (attribute) Row (Record) Client

Table VBAK 15

Data Sets SAP Server (or instance) Client Data Set 01 Data Set 02 Data Set 99 Data Set Client Data Set 01 Data Set 02 Data Set 99 Data Set Client Data Set 01 Data Set 02 Data Set 99 Data Set

Data Sets  I am data set number 00, not you! Select the Vendors by Company Code tab, enter ##A1 for Company Code, then click on the enter icon

Data Types Configuration Settings to define the business Fiscal year, chart of account, organizational structures Rarely changed after go-live Master Data Data that is relatively stable Materials, Customers, Vendors Transaction Data Data that is relatively temporary Stored at various stages of a business process Customer orders, purchase orders, production orders, customer payments 18

19 SAP Easy Access Master Data Entry Transaction Data Entry

Implementation Guide (IMG) 20 Where Configuration Takes Place

Transaction Data 21 Transactions flow down the river of time

University Competency Center (UCC) 22 Application Hosting: How does it work? SAP University Alliance contract signed with SAP SAP determines a hosting center SAP UA University Competency Center contract signed with the UCC hosting school UA UCCs have an established rate structure UA UCC negotiates off structure or unique offerings that may not be in rate structure

University Competency Center (UCC) 23 Application Hosting: What does it include? Remote access to the SAP applications agreed upon New customer orientation Installation procedures for SAP presentation software (SAPGUI) Ongoing support for the SAP applications agreed upon Problem determination and resolution assistance Ongoing support to meet customer student and class setup requirements Technical assistance to assist faculty on non curricular areas Automation/performance of routine SAP application required tasks

University Competency Center (UCC) 24 Application Hosting: What does it NOT include? UCC’s do not develop curriculum UCC’s do not have application area experts

University Competency Center (UCC) 25 Application Hosting: What you can’t do? Choose specific versions of SAP software Start and stop SAP applications Start and stop servers Any operating system level commands or operations Install SAP software fixes Add and delete userids Modify a users security authorizations Update client independent (applies to all clients) SAP tables

University Competency Center (UCC) 26 SAP Components ERP System Software Modules FI/CO/SD/MM/HR etc. SAP Workflow BW(BI)/SEM Business Warehouse Strategic Enterprise Management CRM: Customer Relationship Management EP:Enterprise Portals APO/SCM Advanced Planner & Optimizer Supply Chain Management Solution Manager Project Management ARIS Business Process Development XI: Exchange Infrastructure

External Resources List servers or web sites searchsap.techtarget.com sap.ittoolbox.com SAP Professional Journal Don’t forget Google! 27

ASUG America’s SAP User’s Group SAP UA members are considered licensed customers; they are eligible to join ASUG like any other customer. They are not automatically an ASUG UA member. New UA member policy Membership is free There is an expectation of activity on school’s part Participation desirable Chapter has to indicate that the participation is occurring Chapter signs off on application 28

Prerequisties to Logging On SAP Gui installed Client assigned from UCC System Connection defined Correct System Selected Client, User, Password 29

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