Agency STARS Rapport Association August 14, 2008 Sunflower Project Statewide Financial Management System Pre-Implementation Activities

2 Today’s Topics  Project Status  Project Staffing and Opportunities

3 Project Status  Contract negotiations with Oracle/PeopleSoft are complete  Contract negotiations with the Systems Integrator are in their final stages Collaborating on drafting the Statement of Work (SOW) SOW translates their proposal into a contract document SOW is a very detailed document that defines the entire project scope and responsibilities

4 Project Status  Steering Committee recently approved several important scope elements: Analysis of a central labor distribution solution that will capture project & grant numbers when employees enter their time and leave and send labor costs through SHARP to the FMS GL and Projects/Grants sub ledgers Expenses module will electronically capture and process employee travel expenses for reimbursement AR/Billing will provide an integrated receivables and billing capability for billing customers for services as well as provide all information to support requests for grant reimbursements

5 Project Status  Fixed-price is within an acceptable range and includes: SI hosting application during conference room pilots central labor distribution solution, expenses module, AR-billing replacement of FARMS and Central Cashier replacement of SOKI interface to Set-Off a “pool” of 16,400 hours for enhancements and modifications post-implementation support for 3 months after go-live support for 2010 calendar year close support for 2011 fiscal year close

6 Project Activities Completed  Outreach to small agencies and state hospitals  Agency Readiness and Impact Assessment (for agency systems requiring modifications and new interfaces or agency systems being de-commissioned)  Analysis and recommendations for changes to the chart of accounts

7 Project Activities In-Progress  Review of objects codes and commodity codes  Business process mapping  Building the project team  FMS Team moving to 10 th and 11 th floor in Docking

88 Planning Design Configuration/Development/Testing Integration Acceptance of Agency Systems Testing Testing Kick-off 10/08 Complete design of chart of accounts & publish interface standards to agencies Agency interface development, modifications to existing systems and initial data conversion/loading complete 8-10 month timeframe for agencies to: 1.Set-up development & test environments 2.Attend technical training 3.Modify systems 4.Develop interfaces (as required) 5.Extract and clean-up data and validate data loading 6.Develop agency-specific reports (75% of reports through central reporting portal) 7.Develop testing plans and prepare for integration testing 8-10 month timeframe for agencies to: 1.Set-up development & test environments 2.Attend technical training 3.Modify systems 4.Develop interfaces (as required) 5.Extract and clean-up data and validate data loading 6.Develop agency-specific reports (75% of reports through central reporting portal) 7.Develop testing plans and prepare for integration testing 01/09 03/09 01/10 03/10 Go-Live 07/01/10 Project Timelines and Agency Planning

99 Project Kick-off Oct 6 th Begin FMS Team Training mid-October mid- November Begin Conference Room Pilots Design/Analysis Complete for COA, KDOT, SRS and Treasurer Systems mid-January Interface and Data Conversion Standards Complete and Published to Agencies mid-March The 1 st Six Months of the Project Build-out of Data Center Including SHARP II mid-February

10 Project Staffing  Project team is approximately 50% staffed  Still have approximately positions to fill in functional, technical and other areas  Received some applications from recent posting  Numerous candidates are in the interviewing process  If you’re interested don’t wait! Project team training begins in mid-October

11 Discussion/Questions For additional information on the project, please see the project website: