LINGNAN UNIVERSITY LIBRARY OCT 2014 IVY KAN – INFORMATION SERVICE LIBRARIAN / TEL: THE POWERPOINT CAN BE DOWNLOADED AT: LIB170_1Using RefWorks: Basic 1

By the end of this workshop, you will be able to: create a RefWorks account import references into your RefWorks account by direct import feature organize your citations in folders search references create a bibliography /reference list in different citation formats such as APA, MLA, etc. 2

Academic Writings and Citation Styles In academic writing, whenever we use someone else’s works, ideas, theory, quotes, methods, data, etc. we must acknowledge the original source. You need to cite them properly by using one of the recognized citation styles Citation styles are the rules that govern on how we format these citations There are many different citation styles set up by different academic bodies or publishers. The commonly used ones include the APA style, MLA style and the Chicago style, etc. Consult your lecturer on the required citation styles 3

Examples of Different Citation Styles APA Style Sample  Chen, L. H. (2007). Choosing Canadian graduate schools from afar: East Asian students’ perspectives. Higher Education, 54 (5), MLA Style Sample  Chen, Liang Hsuan. "Choosing Canadian Graduate Schools from Afar: East Asian Students’ Perspectives." Higher Education 54.5 (2007):

What is RefWorks? In short, RefWorks is a web-based bibliographic management software that helps you organize your citations and prepare your reference/bibliography lists:  Create a personal database online  Import citations automatically from Library catalogues, online databases or web pages you find on the Internet  Organize and manage references  Generate in-text citations, bibliography/reference lists in the citation style of your choice, including APA, MLA, Harvard, Chicago style and more 5 Use it anytime, anywhere, any devices where there is internet access.

First Time User: Create Your RefWorks Account 1. Library Home Page  Databases  RefWorks Icon ( ttps:// tication::init&groupcode=RWLingnanUL)RefWorks Iconhttp://proxy1.library.ln.edu.hk:2048/login?url=h ttps:// tication::init&groupcode=RWLingnanUL 2. Click Signup for an Individual Account on the Left Panel 3. Fill in required information – Must use Lingnan Address 6

Create an Account 7 On-site register for a RefWorks account

Adding References to RefWorks by Direct Import feature Direct Export from :  Library Catalogue  1-Search  Online Databases. e.g. LexisNexis Academic, EBSCOhost, ProQuest, and more … 8

Direct Export -- Library Catalogue (1) 9 Use the Export to RefWorks button at the full display of a library record:

Direct Export -- Library Catalogue (2) If you have already logged into RefWorks, a RefWorks window will open and tell you the references were imported. If you haven’t logged in, you will be asked to login first 10

Last Imported Folder The imported data will be first placed in the last imported folder This folder only contains the latest imported records All previously imported records are stored in the databases but not associated with any folders 11

Direct Export – 1-Search (1) Perform a search in 1-Search At the Search Results, select the items you are interested by clicking the save this item icon 12

Direct Export – 1-Search (2) After you have chosen all the items you want to export, click the Saved Items (x) link at the button of screen A new box will open, click RefWorks to export the item(s) 13

Direct Export – 1-Search(3) If you have already logged into RefWorks, a RefWorks window will open and tell you the references were imported. If you haven’t logged in, you will be asked to login first Remark: If you are using online full text, then change the “Source Type” to electronic (follow the last steps in the LexisNexis session below); if you need to get the full text from print copy, there is no need to change the “Source Type” 14

Hands-on Exercise Perform a search on social media marketing and Hong Kong in 1-Search From the search results, select 5 records Import the records to your RefWorks account 15

Databases with Direct Export Function EBSCOhost ProQuest LexisNexis Academic JSTOR Emerald Google Scholar ScienceDirect And more …  User guide: 425# #

Direct Export -- LexisNexis (1) 1. Conduct a search in LexisNexis 2. At the result list or article display screen in LexisNexis Academic, look for the icon for Direct Export to RefWorks 17

Direct Export -- LexisNexis (2) 18 If you have already logged in to RefWorks, the results from LexisNexis Academic will be immediately transferred to RefWorks, otherwise, you will be asked to log in. After import is completed, click the Edit Imported References. Enter LexisNexis Academic as Database, type in Links field; then click Save Changes. Click OK to confirm adding data to Electronic Source Related Fields in reference(s).

Direct Export -- LexisNexis (3) (Global Edit) 19 Now click View Last Imported Folder and select Global Edit icon. Global Edit

Direct Export -- LexisNexis (4) (Global Edit) Select Source Type under Field to Add Data. Then choose All in List, set Source Type as Electronic and click Add Data. 20

21 Direct Export -- LexisNexis (5) (Global Edit) Click OK to confirm adding data to Source Type in reference(s) A “Completed” message box will be displayed on the bottom right hand corner of the screen. Finally, you can click the “X” icon to close the Global Edit. Type "EDIT ALL" in the box and then click Edit References to confirm that you wish to edit all references.

Hands-on Exercise From LexisNexis Academic Do a search on China and education reform Select 3 – 4 records Import the records to your RefWorks account 22

Organize References in Folders Folders provide a good way of organizing your citations by project, topic, etc. Each citation can be put in as many as folders as you like. 23

Create a Folder (1) 24

Create a Folder (2) 25 You can create a number of different folders to organize your references

Create a Folder (3) 26 A folder name will be shown to notate which folder each reference is located in.

Hands-on Exercise Create a folder titled “Education in China” Under Education in China folder, create a sub folder titled “Education Reform” Add some references to the Education Reform Rename the Education Reform to China Education Reform 27

Search References As the number of references in your RefWorks account grows, you need know the ways to find specific references.  Quick Search Box  Advance Search  Lookup by Author /Descriptor /Periodical 28

Finding Duplicate References References may be duplicated through importing from various database. To locate duplicate records, from the View menu then choose Duplicates  Exact Duplicates or Close Duplicates. 29

In-class Quiz Click here or type the following link to access the Quiz (LIB170_1)here 30

Create a Bibliography (1) 1. Click the Create Bibliography icon 2. Select desired style from the Output Style drop- down menu 3. Under the Format a Bibliography from a List of References, select desired format from the File Type drop-down menu 4. (Optional) Click the radio button of Specify Folder and select the desired folder from the drop-down menu 5. Click Create Bibliography 31

Create a Bibliography (2) 32 Click the Create Bibliography icon 1

Choose Output Style 2 Create a Bibliography (3) 33

Create a Bibliography (4) 34 Select File Type 3

Create a Bibliography (5) 35 Select Folder and Create Bibliography 4 Select folder name in “References to include”. Then, click the Create Bibliography button.

Create a Bibliography (6) 36 Open the Bibliography in webpage 5 Click OK button to open the bibliography in webpage.

Create a Bibliography (7) 37 View Bibliography 6 NOTE: If the bibliography does not pop up in a new window, read the instructions. Look for the message box displayed on the bottom right hand corner and click the link called click here.

Hand-on Exercise Create a bibliography for all references using the APA 6 th Create a bibliography for references in one of your folders using the MLA 6 th 38

Helps and Tutorials User guide: Training videos on YouTube:  Learn to Use RefWorks in 20 Minutes: 895C3B 895C3B  RefWorks Fundamentals: 7DEE7 7DEE7 Information Desk:   39

We would like to have your feedback on this workshop  Click here to access the online evaluation form of this Library Workshop, OR, type the following link :here (Click “ILP Library Workshops” under “Evaluation Forms”) 40

Q & A Thanks 41