Commissioners Tools Commissioners’ Summit August 22, 2009

Commissioners Tools Green Mountain Council Website Council Pages District Pages Unit Pages Commissioners Unit Leaders Phone #’s Addresses Photos! Rosters Unit Assignments Tools Comments Tracking File storage/sharing Distributed Entry Dashboard – visibility to activities in your assigned areas. Events Calendars – can pull events automatically from the council calendar or events can be entered separately

HOME Navigation Basics: MyCouncil Join Sign in The Green Bar Home Scouting Council Districts Units Camps Events Resources Training

Sign In Navigation Basics: Address will be used by er Password case sensitive don’t hit enter Become a member a must for Commissioners If you do not create a MyCouncil Account, you will receive roster group s, but you will not be able to use any of the tools or enter Commissioner Posts.

Council Navigation Basics: Links to pages underlined Left menu Always visible Click on the text Click on the pictures Green Bar Always Visible Click on the text Print Clears background for easier/faster printing Use browser “back” to return after printing

Commissioners More Navigation Basics: Links to pages underlined special arrow mark if link leads to a page outside of our site or is a pdf file. Site Search Uses Google engine Limited to our site Navigation Path Additional features available for Members (signed in): QuickLinks Bookmarks Edit Priviledges [Edit]

Commissioners Council Commissioners Staff Home>Council>Commissioners If you forgot to sign in, this is all you will see. The Staff Roster is available to everyone to view.

Commissioners Home>Council>Commissioners Right hand menu options Home (you are here) DashBoard Staff Roster Unit Assignments Tools & Utilities Site Settings Council Commissioners (Member signed in) Home

Commissioner Resources Commissioners’ Resources Commissioners’ Resources Following a link in the text May revert path to HOME May need Adobe Reader May open another window May display special blue arrows for pages outside of Council Commissioners Staff

Commissioner Training On-Line

Dash Board Navigation Basics While viewing the dashboard you can: Change select District select Dates Information Displayed includes: Unit Commissioner Visits Unit Links number of visits Flags Red over-rides Yellow Stay until removed

Unit Commissioner Unit Link Followed: Unit Commissioner Photo from MyCouncil Phone Number Member’s page or (personal setting) Unit Commissioner Visits Date Flag Stays until removed Type of entry Commissioner Visit Comment

Commissioner Post View Post Commissioner Post Flag (if set) Who created the Post Type and Date Comments Who and Date Comment details Can be many comments Comment Protocol (discussion time)

Post Comments View Post – example 2 Comment Protocol (discussion time)

Entering Posts To enter a Commissioner Post: You must log in. Go to the Unit. using quick link find using Units search use District>Units> Go to Commissioner display. [Add Post] If you don’t see [Add Post] you either forgot to log in, or you are not authorized to post on this unit. (See Commissioner Roster)

Editing Posts Post Type: Comment -or- Post Type: Commissioner Visit Visit Type : Individual Meeting Unit Meeting Unit Activity Committee Meeting Other Date: Calendar or Type it in Flag: Red, Yellow or None Click on tab to add Comments Some formatting is possible. Spellchecker available. HTML view is possible (but not recommended) Help currently doesn’t work

Add a Comment District Commissioners and Asst. District Commissioners can add a Comment to a Unit Commissioner post by clicking on the Add a Comment link. You can add another comment to your own post, or you can edit your original post. You can also delete a post you have entered. Unit Leaders will NOT see these posts.

The Rosters

Ethan Allen Roster

Calvin Coolidge Roster

District 3 Roster

Long Trail Roster

Unit Assignments The Commissioner’s view of Unit Assignments allows the Council Commissioner to see who is assigned to which units within a selected District. This view can also Sort the list by Commissioner Name, City or Unit Type/#. Unit Assignments will not be visible unless you are listed on the Staff Roster.

Unit Pages Commissioners Links Clicking on a Unit takes you to that Unit Home Page. Clicking on a Commissioner takes you to the Commissioner Staff record, and a list of units assigned to that Commissioner.

Assigning Units The District view of the Unit Assignments includes the Flags. This view can also Sort the list by Commissioner Name, City or Unit Type/#. To change a Unit Commissioner assignment, click on the pencil in the far right column. Click on bullet, and save.

Tools & Utilities Tools and Utilities The Commissioner’s Tools includes a group er. It will send an to any person in the Roster with an address – whether they have a MyCouncil account or not. (They must have through an service provider to receive s.)

er Send a Group You must have a MyCouncil account in order to access this tool and send these s. Type in your Subject and message text, and send.

Security Settings Site Settings There are security settings set by the Council Commissioner for: Rosters Events Files Editors

Unit Tools Green Mountain Council Unit Home Pages Council Pages District Pages Unit Pages Commissioners Unit Leaders Phone #’s Addresses Photos! Rosters Unit Assignments Tools Comments Tracking File storage/sharing Distributed Entry Dashboard – visibility to activities in your assigned areas. Event Calendars – can add events from the council calendar and events can be entered separately

Unit Pages Unit Home Pages Helps for Unit Home Pages are available from the Units link in the green bar. The most important set-up step is to get your Unit Leader to create a MyCouncil account and accept responsibility for your unit page content. Cubmaster Scoutmaster Advisor Or call Janet at the Council Service Center to appoint a surrogate.