Extranet Enhancements JTC Spring 2015 May 13, 2015

Agenda Overview Signing Up for Extranet Access Administering Extranet Accounts The Extranet Directory Governance 2

Overview The Extranet provides: –Authentication and Authorization –Identity and Access Management –An Application and Content Portal (phoenix) –A common security service for all our applications Extranet Accounts and Education Accounts –Education Accounts May be used by the public (students, parents, etc.) –Extranet Accounts are “upgraded” Education Accounts Extranet Accounts are for “staff” Extranet Accounts must be connected to an Organization 3

What is an Extranet Account? An Education Account – Address –Password –Google / Microsoft Account Connection Plus –Business Contact Information –One or more Organization Profiles An Organization Profile –Connects an Education Account to an organization –Can be granted Permissions 4

Signing Up for Extranet Access First create an Education Account –Use your “work” Address –May use Google or Microsoft Sign In (if desired) Complete an Organization Profile Request –Make sure the information is accurate –Indicate which applications you need to access –Complete a request for each school you work at Wait for your request to be approved –Principals, Data Coordinators and Verify Extranet Login Users can approve your request. –No need to print, sign and fax! 5

Extranet Administration Approving Accounts –Ensure contact information is correct –Especially the address! –Review the application access requested –Read and understand the terms of use Deactivating Profiles –When staff leave or move to different schools Reviewing and Updating Permissions –When staff leave or move to different schools –When duties change 6

Extranet Directory The directory contains –All people that have extranet access –All people with “official” roles (e.g. Trustees, Superintendents, Principals, etc.) –Information about organizations (schools and school authorities) The directory can be searched –By name, address or organization 7

Extranet Directory The directory contains –All people that have extranet access –All people with “official” roles (e.g. Trustees, Superintendents, Principals, etc.) The directory can be searched –By name, address or organization Organization Pages –Information about schools and school authorities –Based on what Alberta Education has on file 8

Extranet Directory Privacy –All contact information in the Extranet is deemed “Business Contact Information” and made available to all other users of the Extranet. –Application Access information is only made available to other people within the same organization. 9

Governance New “Extranet Organization Agreement” –In draft for discussion –Needs to be signed by Superintendents –Commits to account management practices Timely updates of contact information Deactivating accounts when people leave Reviewing accounts and access annually –Requires a Chief Security Officer be identified –Formalizes the role of Security Operator’s 10

Contact Stephen Sabey tel: Wes Byers tel: